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Online Doc Past President

by Sarah Wade on Tue, May 2, 2017 at 10:39 am

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Purpose

The purpose of the Past President is to advise the Executive Board, to serve as a consultant to the President, and to perform such duties as assigned by the President. These duties may include supervision of selected committees and participation in the recommendation of NMRT members for service on ALA and divisional committees.

Committees Supervised

  • Nominating Committee

Past President's Supervising Officer

  • President

Major Responsibilities

  1. Assist the President in accomplishing the purposes and goals of NMRT.
  2. Perform such duties as assigned by the President.
  3. Represent NMRT as an elected officer.

Procedures Used to Accomplish Major Responsibilities

  1. Share with President special concerns and challenges of your term and make positive suggestions.
  2. Maintain a file of all correspondence.
  3. Supervise the Nominating Committee, Alumni & Friends Committee, & LLAMA/NMRT Joint Committee on Collaboration, when chaired by an NMRT member (in alternate years)
  4. Coordinate selection of the NMRT Sponsored Emerging Leader
  5. Attend all NMRT Executive Board meetings and electronic NMRT Executive Board meetings

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Nominating Committee Chairs
  • NMRT Alumni & Friends Committee Chairs
  • LLAMA/NMRT Joint Committee chair, when chaired by an NMRT member (in alternate years)
  • NMRT committee chairs and liaisons (as appropriate)

Types of Record-Keeping

  • The Past President maintains copies of all correspondence, mailings, reports, minutes, and files as assigned by the President.

Correspondence

  • NMRT President: copies of everything
  • NMRT Vice-President: copies of everything
  • NMRT Staff Liaison: copies of selected correspondence

Reports and Dates of Submitting Reports

  • The Past President presents a planning report, a progress report, and a final report, as requested by the NMRT Secretary.

Timetable for Activities

July

  • Review files from predecessors.
  • Introduce yourself to committee chairs under your supervision.
  • Create Emerging Leader Selection Committee, including a few Board members not applying for the program and the previous year's emerging leader.

August

  • Prepare Officer Planning Report.
  • Coordinate selection of the NMRT Emerging Leader.

September - November

  • Support the Nominating Committee as they gather candidates for the ballot. Solicit candidates as needed.
  • Support the Alumni & Friends Committee as they start to plan their activities for the year.
  • Liaison with the Governance Committee to gather any bylaw and/or constitution changes needed to be added to the NMRT Ballot
  • Participate in any Executive Board e-meeting.

December

  • Support the Nominating Committee & ALA staff liaison as they draft the NMRT Ballot.

Midwinter

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

February

  • Write and submit Officer Progress Report.
  • Review final NMRT ballot as prepared by ALA staff prior to the ballot cutoff date (confirm date with ALA staff).
  • Continue to Support the Alumni & Friends Committee with their activities for the year.

March

  • Coordinate with the Nominating Committee communication to all NMRT members about the upcoming election.
    • Participate in any Executive Board e-meeting.

Annual

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

July

  • Forward Past President's files to your successor.

 Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc Past Officers

by Sarah Wade on Tue, May 2, 2017 at 10:37 am

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.

PAST NMRT OFFICERS

  • Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.
2015-2016
President: Kirby McCurtis
Past President: Megan Hodge
Vice-President/President Elect: Kate Kosturski
Secretary: Karen Doster-Greenleaf
Treasurer: Easter DiGangi
Assistant Treasurer/Treasurer-Elect:
Leadership Director: Nicole Spoor
Member Services Director: Margaret Howard
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: Elizabeth Howard
Councilor: Rachael Altman
 
2014-2015
President: Megan Hodge
Past President: Emily Prather-Rodgers
Vice-President/President Elect: Kirby McCurtis
Secretary: Mandi Goodsett
Treasurer: Jonathan Lu
Assistant Treasurer/Treasurer-Elect: Easter DiGangi
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Tinamarie Vella
Outreach Director: Kelly Trowbridge
Parliamentarian: Margaret Howard
Councilor: Rachael Altman
 
2013-2014
President: Emily Prather-Rodgers
Past President: Janel Kinlaw
Vice-President/President Elect: Megan Hodge
Secretary: Kirby McCurtis
Treasurer: Jonathan Lu
Fundraising Coordinator: Cory Lampert
Leadership Director: Kate Kosturski
Member Services Director: Kari Weaver
Networking Director: Barbara Lewis
Outreach Director: Bohyun Kim
Councilor: Susan Jennings
 
2012-2013
President: Janel Kinlaw
Past President:  Linda Crook
Vice-President/President Elect: Emily Prather-Rodgers
Secretary: Jessica Pryde
Treasurer: Jonathan Lu
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Barbara Lewis
Outreach Director: Bohyun Kim
Councilor: Susan Jennings
 
2011-2012
President: Linda Crook
Past President: Deana Groves
Vice-President/President Elect: Janel Kinlaw
Secretary: Rebecca K. Miller
Treasurer: Veronica L. C. Stevenson-Moudamane
Fundraising Coordinator: Curtis Brundy
Leadership Director: Megan Hodge
Member Services Director: Coral Sheldon-Hess
Networking Director: Julie Kane
Outreach Director: Cory Lampert
Councilor: Susan Jennings
 
2010-2011
President:  Deana Groves
Past President:  Courtney Young
VP/Pres. Elect:  Linda Crook
Secretary:  Janel White
Treasurer:  Nancy Snyder-Gibson
Assistant Treasurer: Veronica L.C. Stevenson-Moudamane
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Julie Kane
Outreach Director:  Cory Lampert
Councilor:  Jenny Emanuel
 
2009-2010
President:  Courtney Young
Past President:  Laurel Bliss
VP/Pres. Elect:  Deana Groves
Secretary:  Amanda Ros
Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator: Amanda Roberts
Leadership Director:  Amy Harmon
Member Services Director:  Emily Love
Networking Director:  Linda Crook
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel
 
2008-2009
President:  Laurel Bliss
Past Pres.:  Nanette Donohue
VP/Pres. Elect:  Courtney Young
Secretary:  Maureen Barry
Treasurer:  Amy Gonzalez Ferguson
Assistant Treasurer:  Nancy Snyder-Gibson
Fundraising Coordinator:  TBA
Leadership Director:  Anne Robert
Member Services Director:  Dawn Lowe-Wincentsen
Networking Director:  Linda Shippert
Outreach Director:  Erin Ellis
Councilor:  Jenny Emanuel
 
2007-2008
President:  Nanette Donohue
VP/Pres. Elect:  Laurel Bliss
Past Pres.:  Amanda J. Roberts
Secretary:  Akeisha Heard
Treasurer:  Amy Gonzalez Ferguson
Councilor:  Courtney L. Young
Outreach Director:  Samantha Hines
Networking Services Director:  Sally Bickley
Member Services Director:  Dawn Lowe-Wincentsen
Leadership Development Director:  Anne Robert
Parliamentarian:  Alice Daugherty
 
2006-2007
President:  Amanda Roberts
VP/Pres. Elect:  Nanette Donohue
Past Pres.:  Nadine Flores
Secretary:  Kara Whatley
Treasurer:  Catherine Collins
Assistant Treasurer:  Amy Ferguson
Councilor:  Courtney L.Young
Networking Services Director:  Sally Bickley
Member Services Director:  Katie Dunneback
 
2005-2006
President:  Nadine Flores
VP/Pres. Elect:  Amanda Roberts
Past Pres.:  Sally Gibson
Secretary:  Jeannette Ho
Treasurer:  Catherine Collins
Councilor:  Courtney L.Young
Outreach Director:  Nanette Wargo Donohue
Networking Services Director:  Michelle S. Millet
Member Services Director:  Laurel Bliss
Leadership Development Director:  Laura Kortz
Parliamentarian:  Tanzi Sutton
 
2004-2005
President:  Sally Gibson
VP/Pres. Elect:  Nadine Flores
Past Pres.:  Beth Kraemer
Secretary:  Ihsia Hu
Treasurer:  Bill Jenkins
Assistant Treasurer:  Catherine Collins
Councilor:  Stacey Shoup
Leadership Director:  Shelly McCoy
Outreach Director:  Tanzi Merritt
Networking Services Director:  Laurel Bliss
Member Services Director:  Laura Kortz
 
2003-2004
President: Beth Kraemer
VP/Pres. Elect: Sally Gibson
Secretary: Chrissie Anderson Peters
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Shelly McCoy
Networking Services Director: Nadine Flores
Member Services Director: Marilyn Ochoa
Leadership Development Director: Sara Morris
 
2002-2003
President: Joseph Yue
VP/Pres. Elect: Beth Kraemer
Secretary: William Armstrong
Treasurer: William Jenkins
Councilor: Stacey Shoup
Outreach Director: Nadine Flores
Networking Services Director: Shannon Tennant
Member Services Director: Sally Gibson
Leadership Development Director: Erik Drake *(Resigned. Recorded in  December 12, 2002 minutes.)
 
2001-2002
President: Dora Ho
VP/Pres Elect: Joseph Yue
Secretary: Sigrid Kelsey
Treasurer: Mary Anne Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Shannon Tennant
Networking Director: Susanna Van Sant
Member Services Director: Ann Dykas
Leadership Development Director: Erik Drake
 
2000-2001
President: Christine Shupala
VP/Pres. Elect: Dora Ho
Secretary: Joseph Yue
Treasurer: Mary Ann Hansen
Councilor: Ann Snoeyenbos
Outreach Director: Alison Hopkins
Networking Director: Victor Schill
Member Services Director: Susanna Van Sant
Leadership Development Director: Ann Dykas
 
1999-2000
President: Priscilla Shontz
VP/Pres. Pres. Elect: Christine Shupula
Secretary: Dennis Wilson
Treasurer: Laura Lucio
Councilor: Ann Snoeyenbos
Outreach Director: Beth Jedlicka
Networking Director: Melissa Becher
Member Services Director: Jimmie Lundgren
Leadership Development Director: Dora Ho
 
1998-1999
President: Linda Golian
VP/Pres. Elect: Elect: Priscilla Shontz
Secretary: F. Ann Dykas
Treasurer: Laura Lucio
Director of Conference Arrangements: Alesia McManus
Director of Liaisons: Melissa Becher
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Chris Shupala
 
1997-1998
President: Ann Snoeyenbos
VP/Pres. Elect: Linda Golian
Secretary: Antoinette Nelson
Treasurer: Carol Ritzen Kem
Director for Conference Arrangements: Nancy George
Director for Liaisons: Beth Jedlicka
Director for Membership, Awards, and Continuing Education (MACE): Paula Hering
Director for Publications and Public Relations: Priscilla Shontz
 
1996-1997
President:   Laura Sill
VP/Pres. Elect: Ann Snoeyenbos
Secretary: Nancy George
Treasurer: Carol Ritzen Kem
Director for Conference Arrangements: Paula Hering
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Anne Greenspan
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Beth Jedlicka
 
1995-1996
President: Elaine Yontz
VP/Pres. Elect: Laura Sill
Secretary: Liz Brown
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Michael Samson
Director for Liaisons: Kimberley Robles
Director for Membership, Awards, and Continuing Education (MACE): Suzanne Byron
Director for Publications and Public Relations: Bob Wick
Affiliates Council President: Jonathan Mamer
 
1994-1995
President: Elizabeth (Betsy) Fordon
VP/Pres. Elect: Elaine Yontz
Secretary: Angela Jones
Treasurer: Mary Jo Howard
Director for Conference Arrangements: Darlene Nichols
Director for Liaisons: Suzanne Byron
Director for Membership, Awards, and Continuing Education (MACE): Laura Sill
Director for Publications and Public Relations: Michael Coleman
Affiliates Council President: Ann Snoeyenbos

Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc History

by Sarah Wade on Tue, May 2, 2017 at 10:21 am

NMRT History

NMRT History

The New Members Round Table (NMRT) was established as the Junior Members Round Table (JMRT) in 1931 by an informal group meeting at the American Library Association (ALA) Annual Conference in New Haven, Connecticut. It became an official part of ALA in 1941 when its constitution and by-laws were adopted at the Boston conference. Maria Leavitt, Chair of the ALA Membership Committee, saw the need in 1931 for an organization within ALA for newcomers into the library profession. At that time, new members had little opportunity for activity in the work of the Association, so many young professionals were not joining ALA. JMRT was conceived as a training ground to promote a greater feeling of responsibility for the development of library service and librarianship. It was established as a discussion group to get the young librarians to join ALA and help orient them to their profession.

The new JMRT members were eager for involvement and immediately undertook two projects. The first was a compilation of a subject index to the literature of the library field to supplement "Cannon's Bibliography of Library Economy, 1876-1920." This project was published by ALA as Library Literature, 1921-1932. The second was a survey concerning the effectiveness of library education.

Members of JMRT also began to be published with the cooperation of the H. W. Wilson Company. A monthly department in the Wilson Bulletin, "Junior Librarians Section," started in February, 1936, with Round Table members submitting articles and news. Educational pamphlets were also prepared for Wilson, the first ones on periodical indexes in 1937, and later on the card catalog in 1946.

Some other projects JMRT was involved with over the years include essay contests, a duplicate magazine exchange program, a local indexes project to make a union list of indexes of all types in libraries in the United States, exchanges of librarians, a project to aid European libraries damaged in World War II, and professional development grants. During the last 60 years JMRT/NMRT has been an active campaigner to stimulate methods of continuing education in the library field.

JMRT was also involved in the early years with helping new librarians become introduced to the profession. The Staff Orientation Committee was created in 1940 to consider the problems of a young librarian entering their first job, and to recommend methods to make the transition easier.

Soon after JMRT was founded, it had nearly 200 members, but quickly grew to 1200 by 1939. This was not sustained, however, and membership fell during the 1950s. This occurred even with new attempts to involve young librarians in ALA, including the development of a placement service in 1952 that listed job openings and made them available to JMRT members. A newsletter was also published at this time, providing information on state and local chapters and ALA conferences.

Low membership totals continued into the 1960s, with less than 200 active members in 1961. These totals did begin to rise through the 1960s, with 300 members in 1966 and 500 by 1969. This was a trend shared by ALA as a whole, which had 23,000 members in 1959 and nearly 37,000 a decade later. In response to this increased membership, JMRT greatly expanded its number of organized committees. This allowed young professionals to have more opportunities for involvement in ALA and the library profession. Before 1970, JMRT members primarily had only ALA committees on which to serve, because of the lack of committees sponsored by the Round Table. This situation changed dramatically in 1971, when JMRT grew to a total of 17 committees. This number rose to 20 by 1981 and to 25 in 1991. Some of the committees founded during this twenty year period include the Committee on Governance (1971); Olofson Memorial Award (1972); Handbook (1975); Archives, Membership Meeting, and Midwinter Activities (1977); and Exhibitor Contact and Relations, President's Program, and Scholarship (1983).

By 1971 JMRT had grown larger not only in size, but also in the scope of its mission. In addition to its original goals, it now sought to actively assist in the recruitment of qualified persons for the library profession. By 1983, the growth of JMRT continued, with 850 members; by 1991, over 900 members had joined the newly renamed New Members Round Table.

During this time of growth, a newsletter was again being published to promote JMRT and keep its members informed on ALA activities. Newsnotes (1966-71) and its successor Footnotes(1971- ) are the newsletters that have been put out by JMRT/NMRT. A second publication, Cognotes, issued each year at the ALA Annual Conference since 1972, serves to inform people in attendance at the Annual and Midwinter conference about meetings, events, and program changes. This is another way in which NMRT contributes to ALA and assists their fellow librarians.Cognotes is no longer issued by NMRT, but the name remains: the “COG” in Cognotes is an acronym for the Committee on Governance of JMRT [16].

The sweeping technological changes that occurred in the first decade of the 21st century have transformed how NMRT members collaborate and participate within the organization. The NMRT-L discussion listserv has allowed members to communicate with one another through email since 1997 [2]. The NMRT Board members (NMRTBD) listserv facilitates communication amongst Board Members and Committee Chairs and allows them to take part in email-based NMRT Board Meetings [13]. Another helpful resource for those interested in gaining writing experience is the NMRT New Writers List, NMRT Writer, where calls for papers and other writing opportunities are posted and general discussions about writing take place [14]. By the fall of 2003, Footnotes began publishing their quarterly newsletter by way of email [3]. Since 2007, ALA Connect has provided NMRT members, and committee groups, a forum for online collaboration, discussion, and information sharing [4]. An official NMRT wiki was created in 2008 and NMRT Notes: Blog of the New Members Round Table of ALA began in June 2009 [5]. NMRT has also maintained a presence on popular social networking sites such as Facebook, Twitter, LinkedIn, and Flickr [6]. Most recently, Endnotes: The Journal of the New Members Round Table, an online journal, was launched in May 2010 to provide new librarians and members of the Round Table opportunities to publish scholarly work in a peer reviewed publication.Endnotes was realized through the efforts of the former NMRT Scholarship, Research, and Writing Committee which was created in 2006 [7].

In 2002, the Documents Digitization Taskforce committee, later renamed the Archives Committee, began to reflect on the importance of preserving the institutional history of NMRT and devised new policies to preserve its organizational memory. This committee digitized official NMRT records as far back as the 1970s, and adopted a forward-thinking approach to preserving “born digital” records such as emails, listservs, and online publications [1]. These records are now accessible to all members in the searchable Archives database on the NMRT Popular Resources web page [15].

The myriad new ways of collaborating on the aforementioned forums have fostered new programs in NMRT. Career and Conference Mentoring Programs, created in 2003, pair seasoned professionals with new librarians in a “learn and give” experience for both librarians to help new librarians learn how to build their careers and to make the most of their conference experience [8]. A Resume Review Service, which is also available year-round by email, provides a valuable service at ALA national conferences, in which seasoned professionals volunteer their time and offer invaluable advice to new librarians in scheduled one-on-one, in person meetings.

In the last decade, NMRT committees have worked diligently to offer a variety of social networking and learning opportunities at ALA conferences. Just a few of these events include socials, travel scholarships, a resume review service, and NMRT orientation sessions to help new members get the most out of national conferences. Since the 1970s, the NMRT Professional Development Grant and Shirley Olofson Memorial Award have aided new members to help defray the cost of attending a national conference [10]. The Student Chapter of the Year Award also awards student chapters stipends to encourage student involvement in the organization, and to assist students financially with conference attendance [12]. The New Members Round Table celebrated its 75th anniversary in 2006 with a growth in membership which exceeded 1,800 members and an expansion to 28 committees [9]. Several new committees that have been created in the past decade, include: the Web Committee, Resume Review Service, Liaison Coordination and Support Committee, Endnotes Committee, Annual Program Committee (now called NMRT Online Programs Committee), Online Discussion Forum Committee, and the Membership, Promotion, Diversity & Recruitment Committee, Annual Conference Professional Development Attendance Award Committee; (previously the Marshall Cavendish Award Committee), the LLAMA/NMRT Joint Committee on Collaboration, and the Annual Social Committee[11].

Over the last 75 years, NMRT has developed from a small discussion group of young professionals to a large organization with many state affiliate chapters and members who are participating in a vital, healthy, and active association. Since its formation, NMRT has been the key for many to first find a niche in the organization of ALA, a place where they can begin to develop a career through involvement and participation with their peers in the library profession. As in 1931, when Junior Members Round Table was first conceptualized, the goals remain the same: to provide new members opportunities for participation within ALA, a forum for discussion to orient new members to the profession, and to promote a greater feeling of responsibility for the development of librarianship.

Written and edited by:

  • Robert Dunkelberger, Chair, Archives Committee, 1991-1992
  • Carla Robinson, Chair, Handbook Committee, 1999-2002
  • Virginia Pierce, Member, Handbook Committee, 2010-2011
  • Sarah Wade, Co-Chair, Handbook Committee, 2016-2017

References

[1] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_august_2002/footnotes_aug2002.pdf

[2] http://lists.ala.org/wws/arc/nmrt-l

[3] http://lists.ala.org/wws/arc/nmrt-l/2003-08/msg00089.html

[4] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/february2007a/nmrtpresmessagefeb07.cfm

[5] http://wikis.ala.org/nmrt/index.php/Main_Page

[6] http://www.ala.org/ala/mgrps/rts/nmrt/socialnetworking/index.cfm and http://www.nmrt.ala.org/notes/?m=200906

[7] http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/schres/endnotesvol1is1/editorialinfo.pdf

[8] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_april_may_2003/NMRT_footnotes_apr03.pdf

[9] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/august2006ab/nmrtpresidentAug2006.cfm

[10] http://www.ala.org/ala/mgrps/rts/nmrt/initiatives/applyforfunds/3mawardinformation.cfm

[11] http://wikis.ala.org/nmrt/index.php/Section_4:_Committees

[12] http://wikis.ala.org/nmrt/index.php/Student_Chapter_of_the_Year_Award_Committee

[13] http://lists.ala.org/wws/info/nmrtbd

[14] http://lists.ala.org/wws/info/nmrtwriter

[15] http://www.ala.org/ala/mgrps/rts/nmrt/popularresources/index.cfm

[16] http://www.ala.org/conferencesevents/cognotes

Last Reviewed: May 2017; Last Revised: May 2017

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Event NMRT Midwinter Conference Board Meeting

by Kate Kosturski on Tue, Jan 17, 2017 at 08:33 am

NMRT ALA Midwinter Board Meeting

January 21, 2017

10:30 – 12:30

Omni Hotel, Redwood Room

NB: Order of Business may be modified to accommodate visitors’ schedules.

NB: To allow those board members/attendees who wish to attend the Atlanta March for Social Justice and Women time to prepare, we may conclude the meeting early if all scheduled business is covered. 

1)      Call to order

NMRT ALA Midwinter Board Meeting

January 21, 2017

10:30 – 12:30

Omni Hotel, Redwood Room

NB: Order of Business may be modified to accommodate visitors’ schedules.

NB: To allow those board members/attendees who wish to attend the Atlanta March for Social Justice and Women time to prepare, we may conclude the meeting early if all scheduled business is covered. 

1)      Call to order

2)      Establishment of quorum (introductions)

3)      Approval of minutes from Fall Board Meeting (Nicole)

4)      Visit from NMRT Executive Board Liaison (Andrew Pace) (Board talking points attached) 

5)      Visits from ALA Presidential Candidates

a)      Loida Garcia-Febo

b)      (Ms.) Terri Grief

6)      New Business

a)      Draft Budget (Easter)

b)      Membership Initiative Drive (Kirby)

c)      Strategic Plan for Member Retention and Engagement (Kirby)

d)      Proposal to change function/membership of Vice Presidential Commitee and President’s Program Committee – Revised from Fall Board Meeting (Amanda/Karen Doster, chair of VP Planning Committee - proposal attached)

7)      Announcements

a)      Announcement of Midwinter events (see attached)

8)      Other Business?

9)      Adjournment

Items in bold and italic type are time-sensitive items.

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Online Doc Endnotes Committee

by Aric Bishop on Mon, Mar 13, 2017 at 05:03 pm

Committee Charge

To provide support for librarians who want or need to publish scholarly articles; to publish peer-reviewed research by NMRT members, directed at new librarians.

Committee Charge

To provide support for librarians who want or need to publish scholarly articles; to publish peer-reviewed research by NMRT members, directed at new librarians.

The committee oversees the publication of a peer-reviewed e-journal, Endnotes: The Journal of the New Members Round Table. The journal will be published on the ALA website and indexed in Library Literature. Each edition of the journal will contain 2-4 scholarly articles written by members of NMRT, as well as web site reviews and scholarly book reviews of titles relevant to new librarians.

History of the Committee

The Endnotes Committee evolved from the New Writers’ Support Ad Hoc Committee in 2005.

Major Responsibilities

1. Accept proposals on a rolling basis

2. Review proposals for publication suitability and confirm author’s NMRT membership

3. Review articles and offer suggestions for revisions to contributors

4. Maintain the pool of book and website reviewers

5. Prepare data for copy and layout of online edition

Procedures Used to Accomplish Major Responsibilities

  • Notify members of the Executive Board, including all committee chairs and liaisons, of the deadlines for information.
  • Maintain email or phone contact with authors about submission guidelines, deadlines and revisions.

Committee Composition and Term(s) of Office

  • Chair (one year term)
  • Assistant Chair (one year term)
  • Committee members
  • Committee appointments are Annual to Annual

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Leadership Director
  • NMRT Treasurer
  • NMRT Membership
  • NMRT Vice-President
  • NMRT Staff Liaisons
  • NMRT Committee chairs and liaisons

Publicity Needs

Publicity is needed to solicit proposals for articles. Publicity is accomplished by posting announcements to the NMRT listserv, Blog, Facebook page, and Twitter account with calls for articles, reviewer applicants and publication announcements.

Documents to Create/Update

The committee creates a pdf issue for distribution on the website when enough articles have been collected.

Reminders and Helpful Hints

General Timetable

Endnotes will publish one issue each year with additional issues if there is interest. Special theme issues are also welcomed based on suggestions to the Editor.

September - Committee Planning Report due

February - Committee progress report due

June - Annual conference - Annual report due

Throughout the Year - Article submissions are accepted throughout the year. Those interested in discussing an article idea are encouraged to contact the Endnotes Editor to determine if the proposal fits the publication’s scope.

Endnotes will publish one issue each year with additional issues if there is interest.

Last Reviewed: February 2015; Last Revised January 2017

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Online Doc Archives Committee

by Sarah Wade on Thu, Jan 5, 2017 at 10:07 pm

Committee Charge

Committee Charge

To manage the NMRT Archives, which includes the gathering, preservation, and provision of access to NMRT documentation in paper and electronic formats. To establish a comprehensive records management plan, facilitated by policies and guidelines, which can be implemented and modified as needed.

History of the Committee

  • 1972-1976: The first archivist is concerned with NMRT activities.
  • 1977: Archives Committee is established.
  • 1981: Archives Committee is disbanded.
  • 1985: Archives Committee is reinstated with one archivist appointed.
  • 2000: NMRT Executive Board votes to make Archives Committee a "standing" committee, i.e., one having a continuing life.
  • 2001: (June) Two official documents, NMRT Archives Policy and NMRT Archives Policy for Electronic Documents, are drawn up and approved by NMRT Executive Board.
  • 2001: (October) Document Digitization Task Force develops the NMRT Archives Database. The digital repository was housed at Louisiana State University Libraries.
  • 2002: (January) Archives Committee term is changed to a Midwinter-to-Midwinter schedule.
  • 2002: (June) Document Digitization Task Force officially absorbed by Archives Committee after ALA Annual.
  • 2002: First reporting cycle (planning/progress/final reports) electronically submitted and made accessible via Archives Database.
  • 2011: First reporting (progress/final reports) electronically submitted to ALA Connect and accessible through ALA Connect. Reports remain accessible via the Archives Database.
  • 2016: (June) Completion of archives database migration to American Library Association Institutional Repository (https://alair.ala.org/). 

Major responsibilities

  1. Provide a centralized access point for committee information, policies, and procedures, which primarily involves maintaining the NMRT Archives Database.
  2. Determine and implement procedures and guidelines for archiving selected print and electronic documents.
  3. Provide access to various forms, report templates and other miscellanous documents via the NMRT Archives Database that have not already been provided in the NMRT Handbook.
  4. Respond to inquiries regarding archival issues related to official NMRT records.
  5. Maintain open communication about archival matters with NMRT Secretary and serve as the liaison to the ALA Archives at the University of Illinois, Urbana-Champaign.

Procedures Used to Accomplish Major Responsibilities

  1. Reports are submitted through ALA Connect; these reports are in turn harvested by the Archives chair and distributed to Archives committee members who then enter them into the Archives Database.
  2. Procedural guidelines have been developed and are available in the Archives Database to assist Archives committee members in the creation of records for selected documents being entered into said database. (ONLY ARCHIVES MEMBERS ARE AUTHORIZED TO INPUT RECORDS INTO THE ARCHIVES DATABASE.)
  3. Input from Archives committee members is frequently solicited on issues regarding these retention, harvesting and access provision procedures.
  4. Publicity is necessary to keep NMRT members informed about the benefits of using the Archives Database. This is accomplished by reporting on Archives activities whenever possible via newsletters, listservs, at meetings, etc.

Committee Composition and Term(s) of Office

The Committee can consist of up to 10 members with either 1 chair or 2 co-chairs appointed, as necessary, to one-year terms; reappointment is subject to Executive Board approval. The Committee term is from Annual to Annual conferences of ALA.

Reports to

NMRT Secretary (Supervising Board Member)

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Secretary
  • Committee chair(s)
  • ALA Archives, University of Illinois at Urbana-Champaign, 19 Library, 1408 W. Gregory Dr., Urbana, IL 61821.

Records Generation and Archiving Schedule

A comprehensive schedule (subject to change) has been developed whereby committee chairs & officers submit reports to the NMRT-BD list as follows:

  • Planning Reports (by mid-September)
  • Progress Reports (by mid-February)
  • Final Reports (by mid-June)

Documents to Create/Update

The Archives Committee maintains the following documents:

  • NMRT Archives Policy
  • NMRT Archives Policy for Electronic Documents
  • Procedures for Inputting (Electronic) Reports into (Archives) Database
  • Procedures for Inputting (Scanned) Records into (Archives) Database
  • Miscellaneous report templates

Reminders and Helpful Hints

  • The NMRT Secretary is responsible for reminding chairs & officers when it is time to submit reports according to the recommended schedule.
  • Committee chairs and officers are urged to consult archival policies in NMRT Archives Policy and NMRT Archives Policy for Electronic Documents when weeding their files of official documents and/or miscellaneous paperwork.
  • Please consult with the Archives Committee when questions arise related to the forwarding of documents to the ALA Archives at the University of Illinois.
  • The Archives Committee requests that chairs & officers be sure to use the appropriate report form at the appropriate reporting period. For example, use only the "Planning Report" template when submitting a planning report—this is important because each report form contains questions that pertain to that particular reporting period.

General Timetable

July/August

  • Review Archives Committee Chair documentation and review with the past chair.
  • Welcome new committee members via ALA Connect/email.
  • Provide links to report entry guidelines and Cute PDF instructions to the new & returning members.
  • Capture the previous year's final reports from ALA Connect.
  • Add the previous year's final reports to the tracking spreadsheet, review for format errors and rename to have the correct file name syntax.

September

  • Assign committee members final reports from previous year.

October/November

  • Prepare Archives Committee planning report for the NMRT Executive Board.
  • Capture the incoming planning reports from ALA Connect. (NMRT Secretary does not call for reports on ALA Connect until October 1.)
  • Review the data entry of the committee members for the previous year's final reports and follow-up if necessary.
  • Add the new incoming planning reports to the tracking spreadsheet, review for format errors and rename to have the correct file syntax.
  • Assign the planning reports to the committee members.

February/March

  • Review the data entry of the committee members for the planning reports and follow-up if necessary.
  • Prepare Archives Committee progress report for the NMRT Executive Board.
  • Capture the incoming progress reports from ALA Connect.
  • Add the new incoming progress reports to the tracking spreadsheet, review for format errors and rename to have the correct file name syntax.

April

  • Assign the progress reports to the committee members.

May

  • Review the data entry of the committee members for the progress reports and follow-up if necessary.
  • Review Handbook entry for adjustments to the schedule/procedures for the incoming chair.
  • Review the Archives Committee Chair documentation for any adjustments that are needed.

June/July

  • Prepare the Archives Committee final report for the NMRT Executive Board.

Last Reviewed: November 2016
Last Revised: November 2016

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Online Doc Communications Committee

by Sarah Wade on Thu, Jan 5, 2017 at 07:24 pm

Committee Charge

Committee Charge

The purpose of the Communications Committee is to solicit and produce content for the NMRT Blog (http://www.nmrt.ala.org/notes/).

History of the Committee

The Communications Committee originated as the Footnotes Committee. Footnotes began publication in 1971 and was published quarterly until January 2016. It succeeded Newsnotes (1966-1971) as the official newsletter for NMRT (then JMRT). The added responsibility of producing a member news column was added due to the May 2009 Disbanding of the Membership Relations Committee. In January of 2016, the Footnotes newsletter was retired in place of the NMRT blog, NMRT Notes (http://www.nmrt.ala.org/notes/)  in order to enable more timely access to articles by NMRT members.

Major Responsibilities

  • Gather information and articles for the NMRT Notes.

  • Prepare member news articles (responsibility added due to disbanding of the Membership Relations Committee).

  • Submit at least one article per month for publication to the NMRT Notes.

Procedures Used to Accomplish Major Responsibilities

  • Notify members of the Executive Board, including all committee chairs and liaisons, of the deadlines for information with a copy in writing to remind them.

  • Type and edit the copy for use in each issue.

  • Email listservs to solicit articles for the blog. If no articles are submitted, one member of the committee a month will be assigned with producing content for NMRT Notes.

  • Create and upload web files to ALA Connect for editing.

  • Communicate with the NMRT Secretary to put content on NMRT Notes for online distribution.

Committee Composition and Term(s) of Office

  • Chair (one year term)

  • Committee members (appointed at NMRT President's discretion)

  • Committee appointments are Annual to Annual

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

  • NMRT President

  • NMRT Director for Publications & PR

  • NMRT Treasurer

  • NMRT Membership

  • NMRT Vice-President

  • NMRT Staff Liaisons

  • NMRT Committee chairs and liaisons

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

The Communications Committee gathers and writes at least one article per month for NMRT Notes (http://www.nmrt.ala.org/notes/).

General Timetable

Throughout the committee’s term, committee members are expected to produce at least one article per month for publication on NMRT Notes. These articles can be written by committee members or by non-committee members. The articles are solicited by members of the committee through calls to the NMRT listserv and other means.

July

  • Chair introduces themselves to the committee. Brainstorm with committee on topics and issues that could be written about during the upcoming year.

  • Assign committee members to be in charge of producing content for a particular month if no articles are submitted from non-committee members.

  • Send notice to NMRT-L soliciting stories; prepare articles from committee members.

  • By the end of the month, submit at least one article to the NMRT Secretary for publication on the NMRT Blog.

August-May

  • Send notice to NMRT-L soliciting stories; prepare articles from committee members.

  • By the end of each month, submit at least one article to the NMRT Secretary for publication on NMRT Notes.

  • Committee planning report due; upload to ALA Connect (September).

  • Committee progress report due; upload in ALA Connect (February).

June

  • Annual conference - Annual report due.

  • Send any files to the successor

Last Reviewed: March 2014; Last Revised January 2017

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Event NMRT Midwinter Conference Orientation Session

by Veronica Milliner on Mon, Jan 2, 2017 at 10:49 am

Hope to see you at the NMRT Midwinter Conference Orientation Session. Get info from ALA leaders, practice your networking skills, and get information about how to navigate the conference.

 

NMRT Conference Orientation

Saturday January 21, 2017

8:30am-10:00am

Georgia World Congress Center - B213

Online Doc NMRT Councilor

by Sarah Wade on Fri, Dec 9, 2016 at 10:17 am

Term of Office

The Councilor is elected to a three year term.

Purpose

The NMRT Councilor represents the interests of the New Members Round Table on the ALA Council. The councilor also serves on the ALA/APA Council. The NMRT Councilor is a voting member of ALA Council and ALA-APA Council and may speak on the council floor, make motions, propose and submit resolutions.

Term of Office

The Councilor is elected to a three year term.

Purpose

The NMRT Councilor represents the interests of the New Members Round Table on the ALA Council. The councilor also serves on the ALA/APA Council. The NMRT Councilor is a voting member of ALA Council and ALA-APA Council and may speak on the council floor, make motions, propose and submit resolutions.

Major Responsibilities

  • The NMRT Councilor serves on the NMRT Executive Board.
  • The Councilor reports to the NMRT Executive Board and to the membership on ALA Council activities and presents those ALA issues and Council documents upon which the Executive Board may wish to act.
  • The Councilor receives direction from the Executive Board regarding positions to be taken on ALA Council issues and sponsors Council resolutions as requested by the Executive Board.

Procedures Used to Accomplish Major Responsibilities

  • Monitor email sent to the ALA Council listserv and forward relevant discussions or information to the NMRT-L listserv.
  • Solicit comments and feedback from the membership both in-person and via email on NMRT-L regarding Council issues.

Contact People for Accomplishing Objective

  • NMRT Executive Board
  • NMRT Past Councilor
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Reminders and Helpful Hints

  • Develop a familiarity with the ALA Handbook of Organization found at http://ala.org/ala/aboutala/governance/handbook/index.cfm. It is especially helpful if reviewed before Midwinter Meetings and Annual Conferences.
  • Refresh your memory of the Sturgis Standard Code of Parliamentary Procedure.
  • Refresh your memory of the NMRT Handbook and the NMRT Constitution and By-Laws.
  • Review the Basic Guide to ALA Council for a primer on how ALA Council and ALA Governance operates. 

Timetable of Activities

July

The Council secretariat will subscribe the councilor to the ALA Council listserv.

August

Submit planning report.

September/October

Monitor the ALA Council listserv.

November

Attend the NMRT E-Board meeting.

December

Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion at the Midwinter Meeting.

January

  • Attend all NMRT meetings, including the Executive Board meeting and all committee meeting.
  • Attend all Council meetings during the Midwinter conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums.

February

  • Submit progress report.
  • Monitor the ALA Council listserv.

March/April

Attend the NMRT E-Board meeting.

May

Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion and vote at the Annual Conference.

June/July

  • Attend all NMRT meetings, including the Executive Board meeting and all committee meeting.
  • Attend all Council meetings during the Annual conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums.
  • Submit final report.

 

Revised December 2016

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Online Doc Division of Responsibilities: Officers, Directors, Chairs, and Liaisons

by Samuel Suber on Sun, Nov 27, 2016 at 12:41 pm

Division of Responsibilities of NMRT Officers & Directors

President

  • Governance Committee
  • Liaison Coordination & Support
  • President's Program Committee

Vice-President/President Elect

  • Vice Presidential Planning Committee

Division of Responsibilities of NMRT Officers & Directors

President

  • Governance Committee
  • Liaison Coordination & Support
  • President's Program Committee

Vice-President/President Elect

  • Vice Presidential Planning Committee

Immediate Past President

  • Nominating Committee

Treasurer

  • NMRT Budget
  • Assistant Treasurer
  • ALA Budget Analysis & Review Committee (BARC)
  • NMRT Hotel

Secretary

  • Archives Committee
  • Handbook Committee
  • Web Committee

Councilor

  • ALA Council

Member Services Director

  • Footnotes Committee
  • Endnotes Committee
  • Mentoring Committee
  • Resume Review Service Committee

Networking Director

  • Online Programs Committee
  • Annual Conference Local Information Committee
  • Midwinter Social Committee
  • Orientations Committee

Outreach Director

  • Membership Promotion, Diversity & Recruitment Committee / Liaison to ALA Diversity
  • Student and Student Chapter Outreach Committee (SASCO)
  • Student Chapter of the Year Award Committee (SCOTYA)

Leadership Development Director

  • Annual Conference Professional Development Attendance Award Committee
  • Annual Social Committee
  • Mango Languages/NMRT Professional Development Grant Committee (Note: Confirm each year that grant will be sponsored)
  • Online Discussion Forum Committee
  • Shirley Olofson Memorial Award Committee

 

Last Reviewed: November 2016; Last Revised: November 2016

More...

Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)