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Discussion Request to approve new Education Acquisitions Editor job description

by Jenny Levine (staff) on Wed, Nov 8, 2017 at 10:21 am

At the direction of the LITA Board, a small group of members has been drafting a job description for a new member position to coordinate our online education. That group has finished its work and is asking the Board to approve the attached description for an Education Acquisitions Editor. This would be a new position with an annual $1,500 stipend.

After discussion of the request, we'll take a vote in Connect. The result will be included in the consent agenda for the November 17, 2017, Board meeting.

Background:

At the direction of the LITA Board, a small group of members has been drafting a job description for a new member position to coordinate our online education. That group has finished its work and is asking the Board to approve the attached description for an Education Acquisitions Editor. This would be a new position with an annual $1,500 stipend.

After discussion of the request, we'll take a vote in Connect. The result will be included in the consent agenda for the November 17, 2017, Board meeting.

Background:

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Discussion November 17, 2017 Board Meeting Discussion Documents

by Jenny Levine (staff) on Thu, Nov 16, 2017 at 01:28 pm

Friday, November 17, 2017
12:00-1:30pm Pacific Time
2:00-3:30pm Central Time
3:00-4:30pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

NOV DOC 18-1 ... November 17, 2017, Board Meeting Agenda v2 (PDF, KB)

Friday, November 17, 2017
12:00-1:30pm Pacific Time
2:00-3:30pm Central Time
3:00-4:30pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

NOV DOC 18-1 ... November 17, 2017, Board Meeting Agenda v2 (PDF, KB)

CONSENT AGENDA DOCUMENTS

NOV DOC 18-2 ... Approve Draft 2017 Annual Meeting Minutes (PDF)
NOV DOC 18-3 ... Approve Adoption of the ALA ED Statement
NOV DOC 18-4 ... Postponed until next meeting (Education Acquisition Editor Job Description)
NOV DOC 18-5 ... Approve Bylaws and Organization recommendation on Social Media and Learning Interest Group (PDF)

DISCUSSION ITEM DOCUMENTS

NOV DOC 18-6 ... Adding a Secretary to LITA Board (PDF)
NOV DOC 18-7 ... FY2017 LITA Final Close Summary Budget (XLSX)
NOV DOC 18-8 ... FY2017 LITA Final Close Full Budget (XLSX)
NOV DOC 18-9 ... FY2017 LITA Final Close Budget Narrative (PDF)
NOV DOC 18-10 ... Modify LITA Forum Registration Fee Schedule (PDF)
NOV DOC 18-11 ... 2016-18 Tactical Plan (Google Spreadsheet)

Additional documents will be added here as they become available.

To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

November 16, 2017, update:

NOV DOC 18-1 ... November 17, 2017, Board Meeting Agenda v2 (PDF)
Removed NOV DOC 18-4 ... Education Acquisition Editor Job Description (PDF) until next meeting

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Discussion Final close of the FY2017 budget

by Jenny Levine (staff) on Mon, Oct 30, 2017 at 10:48 am

ALA has completed its final close of the FY2017 budget, so I've posted our final numbers plus a brief narrative. In summary, thanks to the 50th anniversary fundraiser and the standard transfer of money from our endowment fund, we came in just under our projected budget. We are still at a deficit of -$8,491, but we're getting better at projecting numbers.

ALA has completed its final close of the FY2017 budget, so I've posted our final numbers plus a brief narrative. In summary, thanks to the 50th anniversary fundraiser and the standard transfer of money from our endowment fund, we came in just under our projected budget. We are still at a deficit of -$8,491, but we're getting better at projecting numbers.

Please reply with questions as you read through these documents.

Thanks,
Jenny

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Discussion 2017 Annual Board Meeting Discussion Documents

by Jenny Levine (staff) on Thu, Jul 6, 2017 at 02:51 pm

This page lists all of the Board Discussion Documents for the June 24, 2017, and June 26, 2017, Board meetings in Room W186c in McCormick Place West.

The 2017 Annual Board Meeting Informational Documents are listed in a separate post.

This page lists all of the Board Discussion Documents for the June 24, 2017, and June 26, 2017, Board meetings in Room W186c in McCormick Place West.

The 2017 Annual Board Meeting Informational Documents are listed in a separate post.

Join the meeting online at http://ala.adobeconnect.com/litaboard. Recordings are now available through the 2018 Annual Conference for the Board I and Board II meetings.

BOARD DOCUMENTS

DOC 17-1 ... 2017 Annual Board Meeting Agenda (PDF, 490KB)

CONSENT AGENDA DOCUMENTS

DOC 17-2 ... Approve April 17, 2017 Board Minutes (PDF, 491KB)
DOC 17-3 ... Accept President's Report (PDF, 883KB)
DOC 17-4 ... Accept Vice President's Report (PDF, 90KB)
DOC 17-5 ... Accept LITA Councilor's Report (PDF, 429KB)
DOC 17-6 ... Accept Executive Director's Report (PDF, 556KB)
DOC 17-7 ... Accept Rowman and Littlefield June 2017 Publishing Report (PDF, 1.2MB; private document)
DOC 17-8 ... Accept ALA Editions June 2017 Publishing Report (PDF, 429KB)
DOC 17-9 ... Send Emails to Forum Participants on Behalf of Sponsors (Vote)
DOC 17-10 ... Accept New Charge for ALCTS/LITA Metadata Standards Committee (Vote)
DOC 17-11 ... Accept Committee and Task Force Charges (PDF, 524KB)

DISCUSSION ITEM DOCUMENTS

DOC 17-12 ... Compensation of Invited Speakers Brief (PDF, 407KB)
DOC 17-13 ... Pilot for an On-Demand Educational Webinar (PDF, 529KB)
DOC 17-14 ... Pricing for Job Site (PDF, 453KB)
DOC 17-15 ... Length of Appointment Term for the Web Coordinating Committee (WCC) Chair (PDF, 417KB)
DOC 17-16 ... Changes to the LITA Excellence in Children's Science Fiction Award
Committee (PDF, 594KB)
DOC 17-17 ... Bylaws Committee Recommendation for a Board Secretary (PDF, 404KB)
DOC 17-18 ... FY2017 Q3 Summary Report (XLSX, 32KB)
DOC 17-19 ... FY2017 Q3 Full Report (XLSX, 181KB)
DOC 17-20 ... FY2017 Q3 Budget Narrative (PDF, 391KB)
DOC 17-21 ... Personas Use Cases Summary by Bohyun Kim (Email) (PDF, 233KB))

I will add files to the list as new documents come in.

To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

JUNE 19, 2017 UPDATE:

Uploaded the following documents

DOC 17-2 ... Approve April 17, 2017 Board Minutes (PDF, 491KB)
DOC 17-4 ... Accept Vice President's Report (PDF, 90KB)
DOC 17-5 ... Accept LITA Councilor's Report (PDF, 429KB)
DOC 17-6 ... Accept Executive Director's Report (PDF, 556KB)

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Discussion LITA Board Annual 2017 Action items

by S.G. Ranti Junus on Mon, Jun 26, 2017 at 04:29 pm
  • Aimee Fifarek and Susan Smith to help ByLaws Committee to create job description for the the proposed Board Secretary. The job description will be voted on Board’s October meeting.

  • Andromeda Yelton to reach out to Board Liaisons about LITA personas.

  • The next Board meeting to discuss the budget.

 

Discussion 2017 Annual Board Meeting Informational Documents

by Jenny Levine (staff) on Sun, Jun 25, 2017 at 01:55 pm

This page lists all of the Board Information Documents for the June 24 and June 26 Board meetings.

The 2017 Midwinter Board Discussion Documents are listed in a separate post.

This page lists all of the Board Information Documents for the June 24 and June 26 Board meetings.

The 2017 Midwinter Board Discussion Documents are listed in a separate post.

INFORMATION DOCUMENTS

AC INFO #17-1 ... LITA Membership Statistics (Google Spreadsheet)
AC INFO #17-2 ... Discussion Document for Building the Next 5 Year Plan for ALA Technology
AC INFO #17-3 ... ALA Connect Talking Points, v2 (PDF)
AC INFO #17-4 ... ALA Board Talking Points (PDF)
AC INFO #17-5 ... ALA Executive Director's Report to Board and Council (PDF)
AC INFO #17-6 ... ALA Board Meeting Agendas for ALA Annual Sessions I, II, and III
AC INFO #17-7 ... ALA Board Meeting Documents for 2017 ALA Annual (look for AC'17 documents)
AC INFO #17-8 ... ALA Member Programs and Services (MPS) FY2017 April Budget Narrative (PDF)
AC INFO #17-9 ... ALA Washington Office Report (PDF)
AC INFO #17-10 ... What's Happening at ALA Annual by Mary Ghikas (PDF)
AC INFO #17-11 ... 2017 Annual ITAL Report (PDF)

I will add files to the list as new documents come in.

UPDATE

Uploaded a new version of the ALA Connect Talking Points (PDF), now v2

June 25, 2017 Update

Added AC INFO 17-11 ... 2017 Annual ITAL Report (PDF)

 

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Discussion 2017 Annual Board Schedule

by Jenny Levine (staff) on Wed, Jun 21, 2017 at 12:47 pm

Over on the LITA Documents site, I've posted a generic skeleton schedule of conference events Board members are required and encouraged to attend. This can help when planning ahead for an upcoming conference.

Attached here is the 2017 Annual Board schedule with times and locations in three formats - Excel, PDF, and an ics calendar file. Hopefully one of these will work well for you.

Guests are welcome to attend any of the meetings on the list.

See everyone soon,
Jenny

Discussion FY2017 Q3 Budget Update

by Jenny Levine (staff) on Mon, Jun 12, 2017 at 02:55 pm

I've uploaded three files that give a snapshot of where we're at in the FY2017 budget, showing numbers through April 2017. March and April were a quiet reporting period for us, but I provided some notes in the budget narrative (which I had to write for ALA to provide at financial meetings at Annual).

I've uploaded three files that give a snapshot of where we're at in the FY2017 budget, showing numbers through April 2017. March and April were a quiet reporting period for us, but I provided some notes in the budget narrative (which I had to write for ALA to provide at financial meetings at Annual).

In summary, the report shows us at a $6,000 deficit, but I don't consider this report to be an accurate representation of where we're at because it doesn't take into account the receipt or expenditure of awards/scholarship money, our spring CE, and publications revenue (which will come in this summer). There's also a discrepancy in the salary line that ALA is still investigating.

This is the last update before the end of the fiscal year in August so please don't hesitate to ask any questions you have reading through these documents.

Jenny

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Discussion April 17, 2017 Board Meeting Discussion Documents

by Jenny Levine (staff) on Wed, Apr 12, 2017 at 09:50 am

Monday, April 17, 2017
8:00am - 10:00am Pacific Time
10:00am - 12:00pm Central Time
11:00am - 1:00pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

APR DOC 17-1 ... April 17, 2017 Board Meeting Agenda (PDF, 570KB)

Monday, April 17, 2017
8:00am - 10:00am Pacific Time
10:00am - 12:00pm Central Time
11:00am - 1:00pm Eastern Time

This page lists all of the Discussion Documents for the Board Meeting that will take place online in Adobe Connect at https://ala.adobeconnect.com/litaboard. Guests are welcome to join.

BOARD DOCUMENTS

APR DOC 17-1 ... April 17, 2017 Board Meeting Agenda (PDF, 570KB)

CONSENT AGENDA DOCUMENTS

APR DOC 17-2 ... Draft 2017 Midwinter Meeting Minutes (PDF, 326KB)
APR DOC 17-3 ... Draft 2017 February Board Minutes (PDF, 280KB)
APR DOC 17-4 ... Approve Draft FY2018 Budget (XLSX, 393KB)

DISCUSSION ITEM DOCUMENTS

APR DOC 17-5 ... Committee/IG Persona Use Cases Record (Google Spreadsheet)
APR DOC 17-6 ... Creative Commons License for LITA Work Brief (PDF, 429KB)
APR DOC 17-7 ... Patron Privacy Collaboration Opportunities Brief (PDF, 631KB)

 

Additional documents will be added here as they become available.

To download all of the attached public documents at once, use the "Download attached files in one zip file" link beneath the list of attachments.

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Discussion FY2018 Draft Budget Board Discussion

by Jenny Levine (staff) on Wed, Mar 22, 2017 at 03:22 pm

Updated to link to the v2 versions of the Excel spreadsheets with new numbers.

Here's my first pass on the FY2018 budget. Between changes to stipends, number of preconferences, anticipated changes to Forum (two keynotes instead of three), and more, it took longer to put this together than I anticipated.

Updated to link to the v2 versions of the Excel spreadsheets with new numbers.

Here's my first pass on the FY2018 budget. Between changes to stipends, number of preconferences, anticipated changes to Forum (two keynotes instead of three), and more, it took longer to put this together than I anticipated.

Note that that while the bottom line number is alarming, it's not quite as bad as it looks. The summary shows that it's possible we'll be at a deficit of $50,000 at the end of FY2018, but $10,000 of that money is an anticipated expenditure of 50th anniversary funds. In other words, we're funding $10,000 worth of scholarships in FY2018 (-$10,000) that we collected money for in FY2017 (+$10,000).

I've laid out my rationale for this budget in a Google Doc, so you can see how I came up with figures for each line. I want to say up front that even though I think we'll do better than the projections show for CE, Forum, and sponsorship, I'm erring on the side of caution using trends from the past year since we're still aligning resources and creating infrastructure. I also don't have any hard data for publications revenue with our publisher since we'll get our first payment from them this summer, so I kept that figure conservative, too.

I'll be out of the office, completely offline, February 20 - March 5, so we can discuss the draft further when I'm back, although I'm happy to answer any questions you have before the 20th.

Jenny

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