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Online Doc Conference Remodel PDF

by Sarah Erekson on Mon, Jun 26, 2017 at 09:53 am

This is the FAQ about the 2018 Annual Conference remodel

Online Doc Notice to GODORT Membership: Vote to Amend the GODORT Bylaws

by David Utz on Sat, May 6, 2017 at 08:27 am

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Annual Conference

Sunday, June 25, 2017

 

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Annual Conference

Sunday, June 25, 2017

 

At the GODORT General Membership meeting at the 2017 ALA Conference, the membership will be asked to vote on the following proposed additions (and amendments) to the current GODORT Bylaws.  These would provide for a “Bylaws and Organization Coordinator.”  This new officer would supplant the current Bylaws and Organization standing Committee and perform the current functions of the Committee, as defined in the GODORT Bylaws [Article XI. Amendments] and in Chapter 13 of the GODORT Policies and Procedures Manual.  The underlined text will be added to Article IV (Officers), Section 1 and Section 8 [The current Section 8, which defines the GODORT Special Officers, will be re-numbered Section 9] and to Article VII (Executive Committee).  Article IX (Policies and Procedures) and Article XI (Amendments), Sections 2 and 3 will need to be harmonized, to reflect substitution in the Bylaws of “Bylaws and Organization Coordinator” for references to the Bylaws Committee and Chair of the Bylaws Committee:

 

Article IV. OFFICERS

Section 1.

Officers of the Round Table are elected and shall be Chair, Assistant Chair/Chair-Elect, Immediate Past Chair, Secretary, Treasurer, GODORT Councilor, Publications Committee Chair, and Bylaws and Organization Coordinator.  Terms of all elected officers shall be one year, unless otherwise specified in the Bylaws. Term of office shall begin at the start of new business at the second Steering Committee meeting of the Annual Conference. The Treasurer shall take office September 1 and shall serve a two-year term. The Bylaws and Organization Coordinator shall serve a two-year term (with the option of a one-year term extension, at the discretion of the GODORT Chair and approval of the Steering Committee).  The GODORT Councilor’s term of office is governed by the ALA Bylaws.

 

Section 8.

Bylaws and Organization Coordinator.

 

The Coordinator is responsible for maintenance of GODORT’s Bylaws and timely updating of the Policies and Procedures Manual (to reflect current practice). It is not the responsibility of this Coordinator to initiate Bylaws amendments or to draft revisions to the PPM, but rather to receive these from GODORT membership, or appropriate GODORT units, and perform any necessary administrative and editorial tasks.

 

Article VII. EXECUTIVE COMMITTEE

This committee is composed of the Chair, the Assistant Chair/Chair-Elect, Secretary, Treasurer, GODORT Councilor, Publications Committee Chair, the Immediate Past Chair, and the Bylaws and Organization Coordinator.

Article IX. POLICIES AND PROCEDURES

Operating policies and procedures of GODORT and its subunits are contained in the GODORT Policies and Procedures Manual. The PPM will be maintained by the Bylaws and Organization Committee Bylaws and Organization Coordinator in consultation with other GODORT units, and is published on the GODORT website.

Article XI. AMENDMENTS

Section 2.

Proposals for revision may be sent by any member of the Steering Committee to the Chair of the Bylaws Committee Bylaws and Organization Coordinator, which will review the proposed revision and report it to the Steering Committee. . . .

 

Section 3.

Any personal member(s) may propose amendments with twenty-five supporting signatures. In order to obtain the supporting signature a proposed amendment may be published on the GODORT website with an accompanying form which supporters may sign and return to the Bylaws Committee Chair Bylaws and Organization Coordinator. Upon receipt of a proposal with twenty-five supporting signatures from personal members, the Bylaws Committee Bylaws Coordinator will review and report on the language and compatibility of the proposal with other provisions in these Bylaws to the GODORT membership. . . .

 

RATIONALE:  The GODORT Bylaws [Article IV] provide for various “Officers,” who are elected by the GODORT membership (from among GODORT members nominated by the Nominating Committee).  They serve as voting members of both the GODORT Executive Committee and Steering Committee during the entire term of their elective service.

The GODORT “Bylaws and Organization Coordinator” assumes responsibility for (1) managing the process by which the Bylaws are amended by vote of GODORT membership, (2) revising the text of the Bylaws and the Policies and Procedures Manual, as necessary, and (3) ascertaining whether a PPM change in one chapter necessitates a change in another part of the PPM and notifying the appropriate GODORT unit in these instances.

Modifications to the Bylaws and PPM originate with and are approved by individual GODORT units (or the GODORT membership, as a whole, in the case of the Bylaws).  It is the responsibility of the Bylaws and Organization Coordinator to perform certain administrative tasks, in the case of changes to the Bylaws, and to make necessary adjustments to the text of these documents and to oversee their harmony.

 The Bylaws and Organization Coordinator may also, in consultation with the GODORT Chair, undertake annual “educational sessions” concerning the Bylaws and the PPM, to better orient new/returning members of the GODORT Steering Committee as to the difference(s) between these two documents and the proper role of the Steering Committee, as outlined in the Bylaws, and the Committee’s accurate relationship to the PPM.  The Coordinator may also convene, at his/her discretion, any necessary ad hoc Committee to address extensive Bylaws changes, which may arise.

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Online Doc Updated Job Announcement: Content Management Analyst

by Easter DiGangi (non-member) on Fri, Feb 10, 2017 at 09:40 pm

    

Position Announcement- Content Management Analyst

 

POSITION: Content Management Analyst         

 

REPORTS TO: Lead, Sr. Technical Information Specialist

 

TYPE OF POSITION & FLSA STATUS:               Regular/Full-time/ Exempt

 

EEOC Job Category:  Professional

 

 

    

Position Announcement- Content Management Analyst

 

POSITION: Content Management Analyst         

 

REPORTS TO: Lead, Sr. Technical Information Specialist

 

TYPE OF POSITION & FLSA STATUS:               Regular/Full-time/ Exempt

 

EEOC Job Category:  Professional

 

 

SUMMARY/GENERAL DESCRIPTION OF JOB: In support of the NASA Scientific and Technical Information (STI) program, acts as the liaison to STI representatives from multiple NASA Centers, providing technical training and customer support. Applies effective communications strategies to ensure compliance with evolving policies related to document submission, authorization, and dissemination. Coordinates daily with various Center reps, management, and other team analysts to identify and resolve issues. Also assists with the operation and management of a customer Help Desk that supports both researchers and STI document managers. Prepares and delivers training presentations related to database-search and document-submission procedures to both small and large audiences.  May also create descriptive metadata for scientific and technical documents, and provide critical review and evaluation of document markings and associated availability-authorization forms. Contributes to the on-going enhancement of business processes and tools. Works under limited supervision and uses independent judgment.

 

ESSENTIAL DUTIES & JOB FUNCTIONS:

 

  • Provides support to NASA Center STI staff and authors to ensure their understanding of and compliance with evolving policies related to document submission, authorization, and dissemination.
  • Conducts on-going individualized and large-group training in both informal and formal settings. Prepares presentation content and graphics.
  • Supports the operation and management of the NASA STI Information Desk; responds to queries; categories and assigns incoming inquiries.
  • Works closely with management, Center reps, and other team analysts to identify and resolve problems related to document distribution authorizations.
  • As part of the STI team, may help define and participate in outreach activities targeting NASA Centers, authors, and other stakeholders.
  • Creates and enhances cataloging records for STI documents, including subject indexing using a controlled vocabulary.
  • Recommends operational processing and systems improvements and enhancements.

 

 

 

JOB REQUIREMENTS (Education, Experience, Professional Associations):

Mandatory

  • BA or BS degree and 4 years experience in providing technical customer support and training

OR

Master’s Degree in Library and Information Sciences with specialization in customer communications or science librarianship

  • Experience conducting technical training (proven proficiency in individual and large group presentations)
  • Excellent verbal, written, and interpersonal skills
  • Good analytical and problem solving skills with the ability to troubleshoot and resolve issues
  • Customer/patron support experience
  • US citizen
  • Able to pass a National Agency Check and Inquiries (NACI) investigation

 

Preferred

  • Experience in use and configuration of ServiceNow or similar platforms
  • Experience in an information/library or R&D organization
  • Experience with help-desk operations and management
  • Advanced skills in Excel, Access and PowerPoint
  • Knowledge of document management and descriptive cataloging
  • Knowledge and experience with database searching and analysis

 An Equal Opportunity Employer M/F/D/V

-------

To inquire or apply for this position, please contact:

 

Beth Carter

Innovative Technologies, Inc.

Phone: 703-322-9400

Email: bcarter@iti-corp.com

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Online Doc GODORT Cataloging Committee Midwinter 2017 Meeting Agenda

by Siu Min Yu on Tue, Jan 10, 2017 at 09:48 am

When:

Sunday, Jan. 22, 2017

10:30 am - 11:30 am.

Please join the GODORT Cataloging Committee at its ALA Midwinter meeting in Atlanta on Sunday, Jan. 22, from 10:30 am -11:30 am at Westin Hotel, Ansley Room 4.  Complete details can be found on the attached document.

When:

Sunday, Jan. 22, 2017

10:30 am - 11:30 am.

Please join the GODORT Cataloging Committee at its ALA Midwinter meeting in Atlanta on Sunday, Jan. 22, from 10:30 am -11:30 am at Westin Hotel, Ansley Room 4.  Complete details can be found on the attached document.

  1. Welcome and introduction
  2. Approval of Cataloging Committee Agenda
  3. Approval of Minutes from Annual 2016
  4. Brief GPO and Vendor Updates – question and answer period based on written reports
  5. GODORT Liaison Reports
  6. Old & New Business
    1. Discuss the four goals from our “Five-Year Goals” final report.
    2. GODORT Toolboxes: progress made
    3. Possibility of moving the Toolboxes to GODORT’s LibGuide platform.
    4. Discuss on how to forming a working group to work on the Toolboxs and best practices for cataloging government documents
    5. Updates on GODORT reorganization
    6. Future conference calls for the committee
    7. 2017-2018 committee  (Chairs, members and length of meeting time)

     

  7. Adjourn

 

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Online Doc Notice to GODORT Membership: Vote to Amend the GODORT Bylaws

by David Utz on Mon, Dec 19, 2016 at 10:14 am

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Midwinter Meeting

Sunday, January 22, 2017

 

At the GODORT General Membership meeting at the 2017 ALA Midwinter Meeting, the membership will be asked to vote on the following proposed amendment to the current GODORT Bylaws.  The underlined text will be added to Article IV (Officers), Section 8:

 

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Midwinter Meeting

Sunday, January 22, 2017

 

At the GODORT General Membership meeting at the 2017 ALA Midwinter Meeting, the membership will be asked to vote on the following proposed amendment to the current GODORT Bylaws.  The underlined text will be added to Article IV (Officers), Section 8:

 

Article IV. OFFICERS

Section 8.

The following special officers shall serve the Chair and the Steering Committee:

c. Virtual Meetings Coordinator.  The GODORT Virtual Meetings Coordinator provides support for GODORT virtual meetings by coordinating the usage of GODORT’s virtual meeting space.  The Virtual Meetings Coordinator is a non-voting member of the GODORT Steering Committee, appointed by the GODORT Chair.  The Coordinator serves until either party terminates the term of office.

 

RATIONALE:  The GODORT Bylaws [Article IV, Section 8] provides for “Special Officers,” who serve the GODORT Chair and Steering Committee.  Special Officers are appointed by the GODORT Chair (with the approval of the Steering Committee).  They are non-voting members of the Steering Committee during the entire term of their appointed service.

As part of an initiative to provide more opportunity for GODORT units (Task Forces, Committees, and Discussion Groups) to hold virtual meetings in lieu of meeting face-to-face, the GODORT Chair and Steering Committee propose to amend the Bylaws to include a “Virtual Meetings Coordinator,” as a Special Officer, to facilitate meetings by virtual means. 

The Virtual Meetings Coordinator will support GODORT virtual meetings by coordinating the usage of GODORT’s virtual meeting space.  This individual may be asked to be available for GODORT meetings held on this platform.  More specifically, the Coordinator will create and administer accounts, troubleshoot technical issues with the platform, serve as a resource for members of GODORT, who wish to take advantage of the features offered by GODORT’s virtual meeting space, and provide training or guidance for meeting coordinators.

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Online Doc Notice to GODORT Membership: Vote to Amend the GODORT Bylaws

by David Utz on Mon, Dec 19, 2016 at 10:13 am

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Midwinter Meeting

Sunday, January 22, 2017

 

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Midwinter Meeting

Sunday, January 22, 2017

 

At the GODORT General Membership meeting at the 2017 ALA Midwinter Meeting, the membership will be asked to vote on the following proposed amendment to the current GODORT Bylaws.  The title of Article VIII (Task Forces, Committees, and Discussion Groups) will be changed to Article VIII. TASK FORCES, COMMITTEES, DISCUSSION GROUPS, AND INTEREST GROUPS and the following new Section 5 will be added:

Section 5. Interest Groups

An interest group is an informal group welcoming all ALA members for participation in discussions. The Steering Committee must approve a statement of each interest group’s purpose and duration for inclusion in the PPM. The interest group leader is appointed by the GODORT Chair to define discussion topics, coordinate discussion, and report back to GODORT membership as appropriate.

 

RATIONALE:  This amendment to the Bylaws will provide an option for GODORT units to organize as an “Interest Group.”  Interest groups are inclusive, open-ended groups, focused outward towards all interested members of the American Library Association, who are interested in government information issues and documents, but not necessarily narrowly focused on specific documents librarian topics.

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Online Doc IDTF Midwinter Agenda

by Susan Paterson (non-member) on Mon, Jan 4, 2016 at 04:31 pm

Please attend our IDTF midwinter meeting from 3-4pm, Sunday Jan. 10 at the Boston Convention Center (BCEC)– Room 107C.  All are welcome!

 IDTF Meeting Agenda

1. Welcome and Introductions 

2. Assign Note-taker

        a) Approval of the Agenda

3. Reports from Committee Liaisons

4. New Business

        a) Discussion regarding IDTF goals and objectives for next 5 years

        b) Interest in an IDTF sponsored workshop or session at IFLA 2016 (Ohio)? ­­

5. Brief Vendors updates

 6. Adjournment

Online Doc GODORT Membership Meeting -- June 29, 2015

by Helen Sheehy on Fri, Jun 19, 2015 at 03:25 pm

Please join us

 

GODORT Membership Meeting
Monday, June 29, 2015
8:30 am 10:00 am
Moscone Convention Center – 236-238

Helen Sheehy, Chair
Linda Spiro, Secretary

 

  1. Welcome and Introductions
  2. Adoption of the Agenda
  3. Approval of the minutes from Midwinter 2015
  4. Treasurer’s Report
  5. GODORT Councilor’s Report
  6. Task Force Reports (action items only)
  7. Standing Committee Reports (action items only)

 

Please join us

 

GODORT Membership Meeting
Monday, June 29, 2015
8:30 am 10:00 am
Moscone Convention Center – 236-238

Helen Sheehy, Chair
Linda Spiro, Secretary

 

  1. Welcome and Introductions
  2. Adoption of the Agenda
  3. Approval of the minutes from Midwinter 2015
  4. Treasurer’s Report
  5. GODORT Councilor’s Report
  6. Task Force Reports (action items only)
  7. Standing Committee Reports (action items only)

 

  1. Liaison Reports (Freedom to Read, IFLA)
  2. Report from the Executive Board/BARC
  3. Old Business
    1. Report Ad Hoc Committee on GODORT Reorganization
    2. Report of the Ad Hoc Committee on Virtual Meetings
    3. New Business
    4. Adjournment
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Online Doc GODORT Steering II meeting -- Agenda

by Helen Sheehy on Fri, Jun 19, 2015 at 03:22 pm

Please join us.

 

Steering Committee II—Agenda
Monday, June 29, 2015
3-4 p.m.
Moscone Convention Center – 111 (N)
Helen Sheehy, Chair
Linda Spiro, Secretary

 

1. Welcome, Introductions

2.  Adoption of the Agenda

3.  Announcements

Please join us.

 

Steering Committee II—Agenda
Monday, June 29, 2015
3-4 p.m.
Moscone Convention Center – 111 (N)
Helen Sheehy, Chair
Linda Spiro, Secretary

 

1. Welcome, Introductions

2.  Adoption of the Agenda

3.  Announcements

  • Deadline for submission of Annual meeting summaries for DttP
  • Deadline for submission of letters from the Chair (thank you letters for event sponsors and committee/task force speakers, etc.) to Helen Sheehy (hms2@psu.edu ) 5:00pm, Tuesday, July 28, 2015

4.  Treasurer’s Report

5. GODORT Councilor report

6.  Report from Executive Board and BARC

7. Task Forces/Committees (Chairs)

  • Action items from Task Forces / Committees

8. Old Business

9. New Business (Old steering retires, New Steering committee takes over)

11. Adjournment

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Online Doc GODORT Steering Committee I meeting -- Agenda

by Helen Sheehy on Fri, Jun 19, 2015 at 03:14 pm

Please join us

GODORT Steering Committee I—Agenda

Friday June 26, 2015, 1-2:30
Marriott Marquis– Sierra Suite K
Helen Sheehy, Chair
Linda Spiro, Secretary

 

1. Welcome, Introductions

2.  Adoption of the Agenda

3.  Approval of Minutes from 2015 Midwinter Steering I and II

4.  Announcements

Please join us

GODORT Steering Committee I—Agenda

Friday June 26, 2015, 1-2:30
Marriott Marquis– Sierra Suite K
Helen Sheehy, Chair
Linda Spiro, Secretary

 

1. Welcome, Introductions

2.  Adoption of the Agenda

3.  Approval of Minutes from 2015 Midwinter Steering I and II

4.  Announcements

  • GODORT Happy Hour.  Press Club, 20 Yerba Buena Lane.  4:30-6:30
  • GODORT Awards Ceremony and
  • Deadline for submission of meeting summaries for Membership meeting packet to Linda Spiro (lindas@rice.edu) 5:00pm, Sunday, June 28, 2015
  • Deadline for submission of Midwinter meeting summaries for DttP
  • Deadline for submission of thank you letters (for event sponsers and committee/task force speakers) to Helen Sheehy (hms2@psu.edu ) 5:00pm, Tuesday, July 28, 2015
  • Cancelling meetings and Open meeting policies

5.  Treasurer’s Report

6. GODORT Councilor report

7. Task Forces/Committees (Chairs)

  • Report only those items not on posted agendas

9. Old Business

  • Emerging Leaders proposal
  • Program Committee -- Preconference proposal
  • ACRL-LPSS working group on statistical sources (Shari Laster)
  • Ad Hoc Committees Reports
    • Reorganization
    • Virtual Meetings

10. New Business

  • LibGuides/LibAnswers
  • Committee Discussions – focus on the Committee mission and goals for the next 5 years

11. Adjournment

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Pages

The mission of the Government Documents Round Table (GODORT) is to (1) To provide a forum for discussion of problems, concerns, and for exchange of ideas by librarians working with government documents; (2) to provide a force for initiating and supporting programs to increase availability, use, and bibliographic control of documents; (3) to increase communication between documents librarians and other librarians; (4) to contribute to the extension and improvement of education and training of documents librarians.

Learn more about GODORT on the ALA website.

Subscribe to GODORT (Government Documents Round Table)