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GODORT (Government Documents Round Table) RoundTable

In: Government Documents, Government Documents Round Table (GODORT)
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Discussion GODORT Programs at ALA Annual

by Shari Laster on Wed, May 31, 2017 at 09:06 pm

We're pleased to announce our slate of programs and discussions at ALA Annual, including a reprise of Midwinter's popular Research Round Robin! See below for details.

SATURDAY June 24th, 10:00-11:30 [MCP W176a]

“Government information preservation: collections and collaboration”

We're pleased to announce our slate of programs and discussions at ALA Annual, including a reprise of Midwinter's popular Research Round Robin! See below for details.

SATURDAY June 24th, 10:00-11:30 [MCP W176a]

“Government information preservation: collections and collaboration”

Collecting and preserving government information in all formats, including print and born-digital, presents the opportunity for innovation and new ways of thinking about collections. Learn how libraries around the country are working to preserve government information in all formats as part of the Federal Depository Library Program (FDLP), the Federal Information Preservation Network (FIPNet), and other initiatives.

Moderator: Susanne Caro, Federal Documents Task Force Coordinator

Speakers:

Anne Harrison, Librarian/Network Program Specialist, Library of Congress, FEDLINK
Roberta Gebhardt, Library Manager, Montana Historical Society
James R. Jacobs, U.S. Government Information Librarian, Stanford University Library
Robbie Sittel, Government Information Librarian, University of North Texas

SUNDAY June 25th, 8:30-10:00 [Palmer, Chicago Room]

GODORT Research Round Robin at ALA Annual

Are you working on a research project that involves government information, data, collections, instruction, research support, librarianship, or anything else? Do you have a daydream or inkling of something you’d like to work on? Are you interested in hearing about ideas that others are exploring?

You’re invited to join an informal and inclusive round robin of library folks who are conducting or exploring research in a variety of areas and contexts. We'll talk about documents, data, and media; collections, services, preservation, and much more!

Moderator: Shari Laster, GODORT Chair-Elect

MONDAY June 26th, 10:00-11:30 [MCP W178b]

“Government publications preservation in action: how it works and what it costs”

One crucial way that librarians ensure access to American history is through the preservation of government publications in paper and digital formats. A panel of librarians will discuss what is needed to identify, catalog, inventory, and plan for the digitization and preservation of government publications.

Moderator: Bernadine Abbott Hoduski

Speakers:
Barbara Sagraves, Interim Associate Librarian for Access and Collections, Dartmouth College Library, “A case history on the Readex & Dartmouth Serial Set Digitization Project”
Benjamin Walker, Associate Dean, Discovery, Digital Services & Shared Collections, University of Florida, “Centers of Excellence at the University of Florida: Preserving & Digitizing the Panama Canal papers”
Kate Tallman, Acting Head, Government Information Library, University of Colorado - Boulder, "Preservation stewardship in the Federal Information Preservation Network (FIPNet)"

For more on what's happening with GODORT at ALA, check out our list of meetings and events. See you in Chicago!

 

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Discussion Sign up for the GODORT Buddy Program at ALA Annual in Chicago!

by Rebecca Hyde on Fri, May 26, 2017 at 02:53 pm

Attending ALA Annual in Chicago? Interested in government information librarianship? Want to know more about what we do in GODORT? Get a Buddy! Sign up NOW!

Attending ALA Annual in Chicago? Interested in government information librarianship? Want to know more about what we do in GODORT? Get a Buddy! Sign up NOW!

The GODORT Buddy program matches new conference attendees or anyone new to GODORT with an experienced GODORT mentor. Meeting up at GODORT 101 & the GODORT Happy Hour, the Buddies get to make new connections and receive a packet of info about GODORT and tips on having a successful conference. 

We also need GODORT members to VOLUNTEER TO BE A BUDDY!

Share your knowledge and be a welcoming face for GODORT. Learn more about being a buddy; see the description on the GODORT wiki (http://wikis.ala.org/godort/index.php/GODORT_%22Buddy%22_Program).

Other Details:

The Buddy pairing is for just one conference, so requires a low level of commitment, but means you’ll have an active GODORT member to answer all your questions and introduce you to other members at GODORT 101, the Happy Hour & other events. You'll also receive a packet of information and GODORT goodies!

Questions?? Please don't hesitate to contact me (Rebecca Hyde, rhyde1@slu.edu) or another member of the GODORT Membership Committee

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Online Doc Notice to GODORT Membership: Vote to Amend the GODORT Bylaws

by David Utz on Sat, May 6, 2017 at 08:27 am

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Annual Conference

Sunday, June 25, 2017

 

Notice to GODORT Membership

Vote to Amend the GODORT Bylaws

General Membership Meeting, ALA Annual Conference

Sunday, June 25, 2017

 

At the GODORT General Membership meeting at the 2017 ALA Conference, the membership will be asked to vote on the following proposed additions (and amendments) to the current GODORT Bylaws.  These would provide for a “Bylaws and Organization Coordinator.”  This new officer would supplant the current Bylaws and Organization standing Committee and perform the current functions of the Committee, as defined in the GODORT Bylaws [Article XI. Amendments] and in Chapter 13 of the GODORT Policies and Procedures Manual.  The underlined text will be added to Article IV (Officers), Section 1 and Section 8 [The current Section 8, which defines the GODORT Special Officers, will be re-numbered Section 9] and to Article VII (Executive Committee).  Article IX (Policies and Procedures) and Article XI (Amendments), Sections 2 and 3 will need to be harmonized, to reflect substitution in the Bylaws of “Bylaws and Organization Coordinator” for references to the Bylaws Committee and Chair of the Bylaws Committee:

 

Article IV. OFFICERS

Section 1.

Officers of the Round Table are elected and shall be Chair, Assistant Chair/Chair-Elect, Immediate Past Chair, Secretary, Treasurer, GODORT Councilor, Publications Committee Chair, and Bylaws and Organization Coordinator.  Terms of all elected officers shall be one year, unless otherwise specified in the Bylaws. Term of office shall begin at the start of new business at the second Steering Committee meeting of the Annual Conference. The Treasurer shall take office September 1 and shall serve a two-year term. The Bylaws and Organization Coordinator shall serve a two-year term (with the option of a one-year term extension, at the discretion of the GODORT Chair and approval of the Steering Committee).  The GODORT Councilor’s term of office is governed by the ALA Bylaws.

 

Section 8.

Bylaws and Organization Coordinator.

 

The Coordinator is responsible for maintenance of GODORT’s Bylaws and timely updating of the Policies and Procedures Manual (to reflect current practice). It is not the responsibility of this Coordinator to initiate Bylaws amendments or to draft revisions to the PPM, but rather to receive these from GODORT membership, or appropriate GODORT units, and perform any necessary administrative and editorial tasks.

 

Article VII. EXECUTIVE COMMITTEE

This committee is composed of the Chair, the Assistant Chair/Chair-Elect, Secretary, Treasurer, GODORT Councilor, Publications Committee Chair, the Immediate Past Chair, and the Bylaws and Organization Coordinator.

Article IX. POLICIES AND PROCEDURES

Operating policies and procedures of GODORT and its subunits are contained in the GODORT Policies and Procedures Manual. The PPM will be maintained by the Bylaws and Organization Committee Bylaws and Organization Coordinator in consultation with other GODORT units, and is published on the GODORT website.

Article XI. AMENDMENTS

Section 2.

Proposals for revision may be sent by any member of the Steering Committee to the Chair of the Bylaws Committee Bylaws and Organization Coordinator, which will review the proposed revision and report it to the Steering Committee. . . .

 

Section 3.

Any personal member(s) may propose amendments with twenty-five supporting signatures. In order to obtain the supporting signature a proposed amendment may be published on the GODORT website with an accompanying form which supporters may sign and return to the Bylaws Committee Chair Bylaws and Organization Coordinator. Upon receipt of a proposal with twenty-five supporting signatures from personal members, the Bylaws Committee Bylaws Coordinator will review and report on the language and compatibility of the proposal with other provisions in these Bylaws to the GODORT membership. . . .

 

RATIONALE:  The GODORT Bylaws [Article IV] provide for various “Officers,” who are elected by the GODORT membership (from among GODORT members nominated by the Nominating Committee).  They serve as voting members of both the GODORT Executive Committee and Steering Committee during the entire term of their elective service.

The GODORT “Bylaws and Organization Coordinator” assumes responsibility for (1) managing the process by which the Bylaws are amended by vote of GODORT membership, (2) revising the text of the Bylaws and the Policies and Procedures Manual, as necessary, and (3) ascertaining whether a PPM change in one chapter necessitates a change in another part of the PPM and notifying the appropriate GODORT unit in these instances.

Modifications to the Bylaws and PPM originate with and are approved by individual GODORT units (or the GODORT membership, as a whole, in the case of the Bylaws).  It is the responsibility of the Bylaws and Organization Coordinator to perform certain administrative tasks, in the case of changes to the Bylaws, and to make necessary adjustments to the text of these documents and to oversee their harmony.

 The Bylaws and Organization Coordinator may also, in consultation with the GODORT Chair, undertake annual “educational sessions” concerning the Bylaws and the PPM, to better orient new/returning members of the GODORT Steering Committee as to the difference(s) between these two documents and the proper role of the Steering Committee, as outlined in the Bylaws, and the Committee’s accurate relationship to the PPM.  The Coordinator may also convene, at his/her discretion, any necessary ad hoc Committee to address extensive Bylaws changes, which may arise.

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Event GODORT Steering Open Meeting Friday

by Sarah Erekson on Wed, Mar 22, 2017 at 07:33 pm

GODORT Steering Committee will be holding a virtual committee meeting Friday, March 24, 2017.
 
Here is the meeting room link for the upcoming GODORT Steering meeting March 24th at 12pm Eastern.

GODORT Steering Committee will be holding a virtual committee meeting Friday, March 24, 2017.
 
Here is the meeting room link for the upcoming GODORT Steering meeting March 24th at 12pm Eastern.
http://ala.adobeconnect.com/godortsteering/

The telephone bridge has been set up for this meeting. Participants can use the phone option for audio/speaking privileges if they prefer:
Toll Free (844) 801-7777
Access Code: 738241
 
 
Steering Agenda:
 

 
1. Nominations/Elections update 
2. Bylaws changes for "Bylaws and Organization Coordinator"
3. Nominating + Program committees proposal
 
4. GODORT 101 call for assistance
5. Committee updates
 
One GODORT, One Chicago: We need to be united advocates for government information and civic engagement!
 
Please join us.
Sarah

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Event Open Meeting Announcement: Cataloging Committee Virtual Meeting

by Siu Min Yu on Mon, Feb 27, 2017 at 04:30 pm

Cataloging Committee will meeting virtually on Thursday, March 2, 2017 at 10 am CST.

We will use Adobe Connect, please log in:

http://ala.adobeconnect.com/godortcataloging/

The call-in number is (844) 801-7777 access code: 738241

Participants will have the option to use a headset and microphone through the computer, or call in for audio.

 

Agenda:

Cataloging Committee will meeting virtually on Thursday, March 2, 2017 at 10 am CST.

We will use Adobe Connect, please log in:

http://ala.adobeconnect.com/godortcataloging/

The call-in number is (844) 801-7777 access code: 738241

Participants will have the option to use a headset and microphone through the computer, or call in for audio.

 

Agenda:

  1. Procedure on forming a working group, recruit volunteers
  2. 2GODORT Wiki’s Cataloging Toolbox    http://wikis.ala.org/godort/index.php/Toolbox_for_Processing_and_Cataloging_Federal_Government_Documents

            Will discuss what the best way to handle this project

            Continue to update/edit content on the Wiki site OR

            Migrate to GODORT’s LibGuide

      3. Membership for 2017-2018

      4.Other business

 

 

Contact:   siuy@rice.edu

 

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Discussion Open Meeting Announcement: Membership Comm. Virtual Meeting on Social Media Strategy & Policy

by Rachel Dobkin on Fri, Feb 17, 2017 at 08:54 am

The Membership Committee will meet virtually on Monday, February 20, 2017 from 12-1 Eastern to discuss GODORT's social media strategy [including the wiki] & developing content policy/guidelines.

Agenda: https://docs.google.com/document/d/1WD0u9Xq9KZeke0a3Rj3_1DO8GjM1P3mnoEVb...

Wiki: http://wikis.ala.org/godort/index.php/Main_Page

Meeting Link:

The Membership Committee will meet virtually on Monday, February 20, 2017 from 12-1 Eastern to discuss GODORT's social media strategy [including the wiki] & developing content policy/guidelines.

Agenda: https://docs.google.com/document/d/1WD0u9Xq9KZeke0a3Rj3_1DO8GjM1P3mnoEVb...

Wiki: http://wikis.ala.org/godort/index.php/Main_Page

Meeting Link:

Join from PC, Mac, iOS or Android: https://msu.zoom.us/j/175347758
 
Or join by phone:

    +1 408 638 0968 or +1 646 558 8656 US Toll
    Meeting ID: 175 347 758
    International numbers available: https://msu.zoom.us/zoomconference?m=q--WqkQBYRx1i_sEKT49wkHop6nEsGgx

 

Contact: Rachel, govinfosig@gmail.com

 

 

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Online Doc Updated Job Announcement: Content Management Analyst

by Easter DiGangi (non-member) on Fri, Feb 10, 2017 at 09:40 pm

    

Position Announcement- Content Management Analyst

 

POSITION: Content Management Analyst         

 

REPORTS TO: Lead, Sr. Technical Information Specialist

 

TYPE OF POSITION & FLSA STATUS:               Regular/Full-time/ Exempt

 

EEOC Job Category:  Professional

 

 

    

Position Announcement- Content Management Analyst

 

POSITION: Content Management Analyst         

 

REPORTS TO: Lead, Sr. Technical Information Specialist

 

TYPE OF POSITION & FLSA STATUS:               Regular/Full-time/ Exempt

 

EEOC Job Category:  Professional

 

 

SUMMARY/GENERAL DESCRIPTION OF JOB: In support of the NASA Scientific and Technical Information (STI) program, acts as the liaison to STI representatives from multiple NASA Centers, providing technical training and customer support. Applies effective communications strategies to ensure compliance with evolving policies related to document submission, authorization, and dissemination. Coordinates daily with various Center reps, management, and other team analysts to identify and resolve issues. Also assists with the operation and management of a customer Help Desk that supports both researchers and STI document managers. Prepares and delivers training presentations related to database-search and document-submission procedures to both small and large audiences.  May also create descriptive metadata for scientific and technical documents, and provide critical review and evaluation of document markings and associated availability-authorization forms. Contributes to the on-going enhancement of business processes and tools. Works under limited supervision and uses independent judgment.

 

ESSENTIAL DUTIES & JOB FUNCTIONS:

 

  • Provides support to NASA Center STI staff and authors to ensure their understanding of and compliance with evolving policies related to document submission, authorization, and dissemination.
  • Conducts on-going individualized and large-group training in both informal and formal settings. Prepares presentation content and graphics.
  • Supports the operation and management of the NASA STI Information Desk; responds to queries; categories and assigns incoming inquiries.
  • Works closely with management, Center reps, and other team analysts to identify and resolve problems related to document distribution authorizations.
  • As part of the STI team, may help define and participate in outreach activities targeting NASA Centers, authors, and other stakeholders.
  • Creates and enhances cataloging records for STI documents, including subject indexing using a controlled vocabulary.
  • Recommends operational processing and systems improvements and enhancements.

 

 

 

JOB REQUIREMENTS (Education, Experience, Professional Associations):

Mandatory

  • BA or BS degree and 4 years experience in providing technical customer support and training

OR

Master’s Degree in Library and Information Sciences with specialization in customer communications or science librarianship

  • Experience conducting technical training (proven proficiency in individual and large group presentations)
  • Excellent verbal, written, and interpersonal skills
  • Good analytical and problem solving skills with the ability to troubleshoot and resolve issues
  • Customer/patron support experience
  • US citizen
  • Able to pass a National Agency Check and Inquiries (NACI) investigation

 

Preferred

  • Experience in use and configuration of ServiceNow or similar platforms
  • Experience in an information/library or R&D organization
  • Experience with help-desk operations and management
  • Advanced skills in Excel, Access and PowerPoint
  • Knowledge of document management and descriptive cataloging
  • Knowledge and experience with database searching and analysis

 An Equal Opportunity Employer M/F/D/V

-------

To inquire or apply for this position, please contact:

 

Beth Carter

Innovative Technologies, Inc.

Phone: 703-322-9400

Email: bcarter@iti-corp.com

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Discussion call for participation

by Shari Laster on Wed, Feb 8, 2017 at 05:31 pm

Greetings, everyone:

Greetings, everyone:

 
This is the GODORT call for self-nominations for committee leadership and committee service for 2017-2018. The need for our work is greater than ever, and to do this work we need you! We have openings for just about every role, so please get in touch with me (Shari, slaster@ucsb.edu) and let me know what you're interested in and what you'd like to work on. 
 
We're looking for both face-to-face and virtual participants who are excited about working on projects that address issues facing our users, our libraries, and our communities. To join a GODORT committee, you must be a member of the Round Table, and you should be willing to commit to participate in virtual meetings and projects as needed throughout the year (July 2017-June2018). That's it!
 
Please reach out to the GODORT leadership team if you have any questions. I look forward to working with you in the year to come!
 

Thanks,
 
Shari Laster
GODORT Assistant Chair/Chair-Elect

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Discussion Open Meeting Announcement: Legislation Committee meeting

by Hallie Pritchett on Wed, Feb 8, 2017 at 04:38 pm

The Legislation Committee will meet virtually on Thursday, February 16th, 2017 at 2PM EST/1PM CST/12PM MST/11AM PST.

We will use Adobe Connect for this meeting.  Call in online or by phone:

http://ala.adobeconnect.com/godortleg/

The phone number is toll free: (844) 801-7777
Access code 738241

Meeting agenda:

The Legislation Committee will meet virtually on Thursday, February 16th, 2017 at 2PM EST/1PM CST/12PM MST/11AM PST.

We will use Adobe Connect for this meeting.  Call in online or by phone:

http://ala.adobeconnect.com/godortleg/

The phone number is toll free: (844) 801-7777
Access code 738241

Meeting agenda:

 

 

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Discussion GODORT CC:DA Liaison Report

by Siu Min Yu on Fri, Jan 27, 2017 at 11:30 am

The following is an excerpt of the GODORT CC:DA Liaison Report from the Cataloging Committee. 

The full report is attached.

 

The following is an excerpt of the GODORT CC:DA Liaison Report from the Cataloging Committee. 

The full report is attached.

 

  • “an element set of classes representing the RDA entities:
    • AgentCollective AgentExpressionItemManifestationPerson, and Work, taken from the forthcoming IFLA Library Reference Model (LRM).
    • Corporate Body and Family, taken from the previous Functional Requirements for Authority Data (FRAD).
  • an element set for each of the RDA Work propertiesExpression propertiesManifestation propertiesItem propertiesPlace propertiesTime-span properties, and Nomen properties, representing the entity attributes and relationships.
  • an element set for the RDA Agent properties including the RDA entities Collective AgentPersonFamily, and Corporate Body, representing the entity attributes and relationships.
  • an element set for the RDA Entity properties as a super-entity, representing the entity attributes and relationships.
  • an element set of meta-element properties representing RDA meta-elements that describe the values of other RDA elements.”

 

 

Thanks,

Siu Min

 

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Pages

The mission of the Government Documents Round Table (GODORT) is to (1) To provide a forum for discussion of problems, concerns, and for exchange of ideas by librarians working with government documents; (2) to provide a force for initiating and supporting programs to increase availability, use, and bibliographic control of documents; (3) to increase communication between documents librarians and other librarians; (4) to contribute to the extension and improvement of education and training of documents librarians.

Learn more about GODORT on the ALA website.

Subscribe to GODORT (Government Documents Round Table)