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Online Doc Membership Meeting Agenda & Minutes, 2012 ALA Annual

by David Vess on Sun, Feb 24, 2013 at 10:18 am

This document contains both the meeting agenda and minutes.

Agenda

Sunday, June 24, 2012 - 10:30am to 12:00pm

Anaheim Marriott Grand Salon D

This document contains both the meeting agenda and minutes.

Agenda

Sunday, June 24, 2012 - 10:30am to 12:00pm

Anaheim Marriott Grand Salon D

  • Update from officers (chair, chair-elect, treasurer) (Anne)
    • Road Map for Change (Anne)
      • Proposed changes to conference meeting structure
  • Introduction of new board (David)
  • Call for nominations for 2013 election (Anne)
  • New Business
    • Discussion: how do we increase participation throughout the round table? (David)
  • Announcements
  • Adjournment

Minutes

Members present: D. Moore, P. Coyl, C Schroeder, R. Graziano, W. Breedlove, J. Sherlock, K. Hylton, L. Johnston, D. Combe, J. Cothron, D. Spring, R. Ridinger, M. Cienfuegos, I. Abrams, M. Banasek, K. Roberto, R. Hansen, J. Sandstrom, A. Moore, D. Vess, D. McNeill, R. Wexelbaum, A. Johnson (Acting Secretary)

Meeting was called to order at 10:35 A.M. The update report was given by A. Moore, which noted the changed book awards names, the increased endowment amount, the changed governing structure of the round table, and the Roadmap for Change, which ALA is involved in. Details will be forthcoming in a report on ALA Connect.  GLBTRT Revised Bylaws Implementation Roadmap documents.

D. Vess talked about the changed governing structure and introduced the new board. P Hepburn will be the representative to council; D. McNeill will be the treasurer. In the new structure the chair-elect appoints all committee members and chairs; it was reported that both Membership and Fundraising need members.  There will be monthly meetings of the board.

The treasurer, D. McNeill, reported revenues of $11,000 and expenditures of $7,000. The social held in Dallas resulted in generous support from the people attending. Hopefully that pattern will continue in Anaheim as the venue is rather expensive.  There is approximately $143,000 in the endowment at this point. However, we need $200,000 in that fund to support the three book awards.  There will be a need for volunteers to take money at the door of the social.  Planning for the social in Seattle is well along.  Chicago conference social planning has not started yet. In Philadelphia the social will be in a branch library again. And the social in Las Vegas isn’t on the radar yet.

A. Moore reported that the past chair will be in charge of nominations. There is a need for a chair-elect, which is a three-year term, 2 directors-at-large and a treasurer, which is also a two-year term.

Under new business there is a need for more people to participate in the round table activities. We need to get back to people who have volunteered to do things. Even if our answer to them is no for the position(s) they are interested in, we need to suggest other places they might help the organization. We should also post events on the Facebook page as well as the Gay Libn facebook page. Our message to new members should also include other places they can go to find more information that may be useful. We may also need to connect with the Emerging Leaders program to let those people know about the RT. We should also connect with other groups advertising membership meeting programs. We should also connect with NMRT. There is concern that with the Roadmap re-organization the smaller groups may not be heard.

The meeting concluded with the notice that the social is tonight at Tortilla Joe’s, in Downtown Disney, there is a program titled Safe Libraries this afternoon, the book awards event is tomorrow morning and tomorrow afternoon has a program titled Coming Out in Print. The meeting was adjourned at 11:50 A.M.

Andrew Johnson, GLBTRT Secretary
January 2013

Minutes modified and approved by GLBTRT Executive Board, ALA 2013 Midwinter Meeting.  Posted here by Vess.

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Online Doc GLBTRT Treasurer's Report, Midwinter 2013

by Dale McNeill on Thu, Jan 24, 2013 at 06:43 pm

GLBT Round Table of ALA

Treasurer’s Report

 

23 January 2013

GLBT Round Table of ALA

Treasurer’s Report

 

23 January 2013

 

Past fiscal year, operating budget:

 

For ALA’s fiscal year that ended on August 30, 2012, the Round Table, for the first time in many years, had more expenses than revenue. This was planned, as we knew that the Social in Anaheim would be quite expensive. The Social in Dallas was a bit more expensive than usual as well, since we offered enough food for dinner (as restaurants were far from the library. We ended the fiscal year with a net loss of $4,194.   

Here’s how the year looked:

 Beginning balance: $27,309

Revenue

 Dues:$10,796

Donations: $735

Royalties: $4,460

Meal functions: $5,775 (tickets for the Stonewall Book Awards Brunch, primarily)

Total revenue: $21,766

 

Expenses

Direct expenses

Memberships: $100 (Freedom to Read Foundation)

Outside Services: $2,532  (Professional services, bank fees, etc)

Travel: $376 (for the one of the speakers at the Brunch)

Conference related expenses, including catering: $18,637 ($13,672 for the brunch and the two socials)

Publication: $2,917 (cost of sales for awards seals)

Operating expense: ($774) (reflects an adjustment for postage)

Total direct expenses: $23,788

 

Indirect expenses: $1,094

Overhead: $1,078

Total expenses: $25,960

 

Net expenses: $4,194

 

Ending net assets: $23,114

Current Fiscal Year, Long-term investment fund (often called “Book Award Endowment”)

 The fund started the ALA fiscal year with a balance of $103,174.  In the three months ending with November 2012 (the latest information currently available), there were $2,402 in donations and the fund earned an additional $822, for total revenues of $3,224. There were direct expenses of $162. That equals a $3,062 net revenue from operation. Additionally, there was an $807 realized gain and a $392 unrealized loss. In total, then, during the 3 months (September, October, November 2012), there was net revenue of $3,477.  The final balance of the long-term investment fund was $106,652.

Eventually, we would like to have this fund balance at about $175,000.  Donations are always welcome; we are very grateful to every donor to the fund, from the very begining of it. Each donation, large and small, helps the fund grow over time by far more than the amount of the donation itself.

Current Fiscal Year, Operating fund

Our operating fund started the fiscal year with a balance of $23,114.  As of November, the revenue has been primarily dues, at $1,822.  That amount was about 30% less the 3 month pro-rated dues for November. It’s not particularly unusual, though, as many members do pay their dues in December. If you haven’t paid your ALA dues, this would be a good time.  And it’s always good to encourage friends and colleagues, especially current members of ALA, to join the Round Table.  We also had $150 in adverting revenue.

Operating expenses for the first three months of the fiscal year have been few, as is normal in the months prior to the Midwinter Meeting. We’ve had $172 of outside service fees, including the bank charges allocated to the Round Table. We’ve had only $4 of indirect expenses (overhead) thus far, making the total expenses $176.  Net revenues thus far for the year: $1,614. The balance in the operating fund as of November 30, 2012 was $24,910.

Respectfully submitted,

Dale McNeill, GLBTRT Treasurer, 2011-2013

 

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Discussion Committee Charges--Membership Promotion Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:07 pm

Foster membership growth in the GLBTRT. Create and circulate membership promotion materials to ALA members and to library schools; coordinate the staffing of the GLBTRT booth at Annual Conference and other ALA events; coordinate with Fund Raising Committee to develop and sustain the round table and all of its activities; coordinate with External Relations Committee to publicize the programs, activities and publications of the round table to ALA membership; outreach to lgbtq people in library school.

 

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Discussion Committee Charges--Program Planning Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:09 pm

Plan and promote educational sessions, informational programs and other activities on the ALA two-year planning cycle. To find and recruit co-sponsors for the various Round Table programs and monitors programs of other ALA units which the Round Table may wish to sponsor. Recruit and develop RT members as presenters at conferences and other events. To evaluate previous programs and report on them to RT executive board and membership.

 

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Discussion Committee Charges--Web Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:10 pm

Manage the web presence of round table by developing and maintaining web content describing the RT and its work. Revise RT webpages to update latest information in coordination with any committee or the Executive Board. Design and implement web content and other digital services that comply with accessibility standards. Coordinate with Newsletter committee to post and archive newsletters. Support web presence of any committee by posting, developing or managing appropriate and relevant content.

 

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Discussion Committee Charges--Newsletter Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:07 pm

Compile, produce, and distribute the GLBTRT Newsletter online four times each calendar year. Recruit volunteer articles with information about the round table, ALA, reviews and other news of interest to round table members. Maintain a Reviews Sub-Committee to publish reviews of books and other media in the newsletter and on their GLBT Reviews blog

 

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Discussion Committee Charges--Stonewall Book Awards Celebration Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:10 pm

Plan and execute the annual Stonewall Book Award Celebration in coordination with the Stonewall Book Awards Committee Chair and the Program Planning Committee Chair. Plan program and secure speakers. Coordinate the set-up of the with the sponsoring hotel’s catering staff, including menu, room arrangement, coordination of giveaway materials, etc.

 

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Discussion Committee Charges--Fund Raising

by Joel Nichols on Thu, Jan 3, 2013 at 03:06 pm

Sustain the GLBTRT by securing funding beyond member dues. Develop and implement a fundraising plan that makes use of multiple media channels and leverages personal and professional connections to encourage more RT members as well as others to donate. Coordinates with Membership Promotion Committee to this end. Funds raised by the committee cover round table expenses and go towards the endowment for the Stonewall Book Awards.

Discussion Committee Charges--Bylaws Committee

by Joel Nichols on Thu, Jan 3, 2013 at 03:05 pm

Maintain the bylaws of the round table and advises the Steering Committee regarding structural and organizational concerns in the round table. 

 

Event Social (GLBTRT)

by ALAConnect Helpdesk (staff) on Wed, Jan 9, 2013 at 12:16 pm

Come mix with the membership of the GLBT Round Table. $5.00 recommended donation accepted at the door.

More information about this conference session

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The Gay, Lesbian, Bisexual, and Transgender Round Table of the American Library Association is committed to serving the information needs of the gay, lesbian, bisexual, and transgender professional library community, and the gay, lesbian, bisexual, and transgender information and access needs of individuals at large.  We are committed to encouraging and supporting the free and necessary access to all information, as reflected by the missions of the American Library Association.

The Gay, Lesbian, Bisexual, and Transgender Round Table provides its members, other American Library Association divisions, members, and affiliates, and the library and information science field as a whole with a forum for discussion and an environment for education and learning regarding the needs of the gay, lesbian, bisexual, and transgender professional community and population at large.

Learn more about GLBTRT on the ALA website.

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