Latest From All Groups

View:   Faces | List | By Group

Online Doc Future Agenda Items List

by Melody Townley on Mon, Sep 1, 2014 at 07:02 pm
in GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Charge for Fundraising Committee (15 mins)
  2. Committee Member and Chair Guidelines (20 mins)
  3. GLBTRT Board Meeting Norms Proposal (15 mins)
  4. Web Site Updates & Marketing Proposal (15 mins)
  5. Potential Survey of GLBT Membership

 

1. Charge for Fundraising Committee (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt a charge for the GLBTRT Fundraising Committee

Item Facilitator: Bylaws Committee and Larry Romans

Vote: Yes

Supporting Information: The draft charge for this committee was not adopted at the board meeting during 2013 Annual Conference because it didn't mention planned giving.

    • The charge language posed at that meeting is located here: http://connect.ala.org/node/208502

    • The meeting minutes for 2013 are located here:
      http://connect.ala.org/node/208501
    • New proposed draft charge: “Identifies and solicits funds from sources, other than member dues, to increase the long term investment fund for the Stonewall Book Awards and to fund other initiatives as set forth by the GLBTRT Board. Develops and implements a fundraising plan to encourage more GLBTRT members and others to donate.  Develops a list of potential individual, corporate, and foundation donors. Plans and implements planned giving, sponsorships, projects, and other fund raisers, Coordinates with the GLBTRT Treasurer and the ALA Development Office.”

 

2. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

3. GLBTRT Board Meeting Norms Proposal (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

    • Examples: Look at any of the ALA division sites. They have their own header and color palette.
    • Costs:
      • Design of up to 6 feature slides for website: $400-500
      • Design of custom header for website and color scheme $400-500
      • List of potential slides to be developed: Book Awards; Elections; Committee Volunteering; Professional Resources Page; News site; Reviews site; OTR site; Rainbow Site;
      • If there is a concern with costs, I think it’s worth it to have professionally developed feature slides done first. We could live without a new website heading and color changes.

5. Potential Survey of GLBTRT Membership (10 mins) [Moved to September 2014 meeting]

Action: Update & Discussion

Item Facilitator: Karen Schneider

Vote: n/a

Supporting Information

 

6. Treasurer's Report (5 minutes) [September 2014]

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

- See more at: http://connect.ala.org/node/214246#sthash.aya6YUN4.dpuf

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

- See more at: http://connect.ala.org/node/214246#sthash.aya6YUN4.dpuf

 

Action: Update

Item Facilitator: Dale McNeill

Vote: n/a

Supporting Information: Dale will review the 10 month budget for GLBTRT.

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).

More...

Online Doc Questions to ask on the survey

by Jenny Levine (staff) on Mon, Aug 18, 2014 at 01:59 pm
in ALA Connect Survey Subcommittee

I took a first pass at coming up with questions for the Connect user survey, in no particular order. Please edit this document to fix language, add or remove questions, list questions in a different order, etc. There are a couple of similar questions, so we can keep the one we think gives us the best feedback.

We can discuss issues/concerns in the comments.

Once we have a final set of questions, I can create the survey in SurveyMonkey for review. - Jenny

I took a first pass at coming up with questions for the Connect user survey, in no particular order. Please edit this document to fix language, add or remove questions, list questions in a different order, etc. There are a couple of similar questions, so we can keep the one we think gives us the best feedback.

We can discuss issues/concerns in the comments.

Once we have a final set of questions, I can create the survey in SurveyMonkey for review. - Jenny


  1. What do you like best about Connect?
    [Comment box]
  2. Which features are most valuable to you?
    [Comment box]
  3. What do you find most frustrating about Connect?
    [Comment box]
  4. The thing I find most confusing about Connect is:
    [Comment box]
  5. If you could change one thing about Connect what would it be and how would you change it?
    [Comment box]
  6. What was the reason for your most recent visit to Connect?
    [Comment box]
  7. Were you able to do what you needed to do on that visit? [Radio buttons]
    Yes
    Partially
    No
    Other | If you selected "Other," please specify:
  8. Which tools do you use the most on the site? [Checkboxes]
    Calendar Events
    Chat
    Commenting via email
    Discussions
    Files
    Follow groups I'm not part of
    Meeting requests
    Member search
    MentorConnect
    Online Docs
    Opportunities Exchange
    Pictures
    Polls
    Other | If you selected "Other," please specify:
  9. Please rate the usefulness of the following features on Connect [Matrix]
    Extremely useful
    Very useful
    Moderately useful
    Slightly useful
    Not at all useful
    Haven't used this feature

    Calendar events
    Chat
    Commenting via email
    Discussion forums - committees, divisions, round tables
    Discussion forums - communities
    Email notifications of new content
    Group subject headings
    Meeting requests
    Member search
    MentorConnect
    Online Docs
    Opportunities Exchange
    Pictures
    Polls
    Uploading files
    Other | If you selected "Other," please specify:

  10. I'm able to find my groups easily [Agree - Disagree scale]
  11. I'm able to post content easily | [Agree - Disagree scale]
  12. I can find content easily | [Agree - Disagree scale]
  13. The site's navigation makes sense to me | [Agree - Disagree scale]
  14. Connect has helped my group do more work virtually than it used to do. | [Agree - Disagree scale]
  15. I've found useful information on Connect. [Agree - Disagree scale]
  16. I've read interesting discussions on Connect. [Agree - Disagree scale]
  17. I've participated in interesting discussions on Connect. [Agree - Disagree scale]
  18. How often do you use Connect? [Radio buttons]
    Daily - Weekly - Monthly - Quarterly - Annually - When I need to - Never
  19. How long have you been using Connect? [Radio buttons]
    Less than 1 year - 1-3 years - More than 3 years
  20. How visually appealing is the Connect website? [Radio buttons]
    Extremely appealing
    Quite appealing
    Moderately appealing
    Slightly appealing
    Not at all appealing
  21. When using Connect, how often do you find the information that you're looking for? [Radio buttons]
    Always Often Sometimes Rarely Never Other | If you selected "Other," please specify:
  22. How much do you trust the security of the Connect website? [Radio buttons]
    A great deal of trust
    A lot of trust
    A moderate amount of trust
    A little trust
    No trust at all
  23. What would cause you to use the Connect website more frequently? [Checkboxes]
    I need to understand more about Connect.
    I feel like I need training on how to use Connect.
    If I received email reminders about it from time to time.
    More content available in Connect
    If other members also used it more frequently.
    Other | If you selected "Other," please specify:
  24. What is your preferred way to learn about new features in Connect? [Checkboxes]
    Announcement on the site
    Email
    Facebook
    Twitter
    Other | If you selected "Other," please specify:
  25. Have the help documents on the site answered a question you had or helped you resolve an issue? [Radio buttons]
    Yes
    Partially
    No
    Haven't used the help documents
    Other | If you selected "Other," please specify:
  26. Have you used the contact form on the site and received a satisfactory response/resolution? [Radio buttons]
    Yes
    Partially
    No
    Haven't used the contact form
    Other | If you selected "Other," please specify:
  27. Do you have any other suggestions to improve Connect that you haven't already mentioned?
    [Comment box]
  28. Are you a member of ALA? [Radio buttons]
    Yes - No
  29. If yes, which divisions/round tables are you a member of? [Checkboxes]
    Full list
  30. Please provide your name and email address if you'd like us to follow up with you about your comments or suggestions. [Input boxes]

 

More...

Online Doc Instruction Section Virtual Meeting Announcement

by Stefanie Buck on Fri, Aug 29, 2014 at 10:58 am
in ACRL DLS (Distance Learning Section)

Distance Learning Services

Instruction Section Virtual Meeting

Stefanie Buck and Jennifer Rundels, co-chairs

 

Agenda

September 11, 2014

1-2 pm Pacific Time, 3-4 pm Eastern time

 

Distance Learning Services

Instruction Section Virtual Meeting

Stefanie Buck and Jennifer Rundels, co-chairs

 

Agenda

September 11, 2014

1-2 pm Pacific Time, 3-4 pm Eastern time

 

  1. Introductions
    1. Preferred contact information
  2. Description and Status of current project
    1. Access to current project site
  3. Where do we go from here?
    1. Publishing current project
    2. Advertising/Marketing
    3. Getting feedback
    4. Assessing use
    5. What do we consider success?
  4. Goals for the year
  5. Other
  6. Next meeting

Instructions for AdobeConnect are attached.

More...

Online Doc Conference Proposals for ALA Annual due September 1st!

by Laura Jenemann on Thu, Aug 28, 2014 at 09:40 pm
in VRT (Video Round Table)

VRT is seeking program proposals for the ALA Annual conference in San Francisco, June 25-30, 2015.
 
The program committee welcomes proposals on just about anything related to video and libraries!   
 
If you’re interested in submitting a proposal, please complete the form here by September 1st:
 
http://www.ala.org/vrt/2015-annual-program-proposal-information/

Online Doc LITA Executive Committee Agendas & Minutes, 2007-current

by Mary Taylor on Thu, Aug 28, 2014 at 02:30 pm
in LITA Executive Committee

Agendas and minutes from LITA Executive Committee Meetings from 2007 through the current year are attached. For douments prior to 2007, please contact the LITA office: lita (at) ala.org.

Online Doc LITA Board Agendas & Minutes: 2007-current

by Mary Taylor on Thu, Aug 28, 2014 at 02:02 pm
in LITA Board of Directors

Agendas and minutes from LITA Board Meetings from 2007 through the current year are attached. For douments prior to 2007, please contact the LITA office: lita (at) ala.org.

Online Doc September report

by Edith Ching on Thu, Aug 28, 2014 at 11:00 am
in ALSC Notable Children's Books Committee (Association for Library Services to Children)
Reporting Period*: September 15
Name of Committee or Task Force*: Notable Children's Book Committtee
Reporting Period*: September 15
Name of Committee or Task Force*: Notable Children's Book Committtee
Priority Group Area *: Book & Media Awards (PGC V)
Current Chair(s)*: Edith Ching
Chair's Email*: ec.notables15@verizon.net
Co-Chair's email (if applicable):  
Incoming Chair (if known):  
Committee/Task Force Members*: Allison Barney,Keary Bramwell,Allison Gray, Chrystal Carr Jeter, Joyce Laiosa, Jennifer Smith, Bettye Loggins-Smith, Dr. Gwen Taylor, Larry Wawro, Bina Williams.
Has the committee recently reviewed its function statement to ensure the charge meets the responsibilities of the priority group area, recent changes to the professional environment, and facilitates the implementation of the ALSC Strategic Plan? Note: Recommendations should be submitted to Organizations & Bylaws. *: Yes
Work accomplished since last scheduled meeting.*: We have finished our second round of nominations, with balloting at the end of August. Our third round of nominations will occur in late September.
Summarize discussion, decisions reached, and follow-up action needed (objectives, timetable, and assignments) since your last meeting.*: One of our members wanted to continue the discussion of material we had discussed in our open meetings at mid-winter. Our committee agreed (along with the former chair) that we needed to look ahead and not continue the discussion and ALSC reminded us that such activity did not fit our mandate. It was a good way to clarify our work and to remind us all that we needed to be sure to include the important points about each book at our open formal discussions at Annual.
Please describe the activities or resources the committee has created since the last report that have specifically supported and furthered ALSC’s Strategic Plan? http://www.ala.org/alsc/aboutalsc/stratplan*: We continue to try to look at books across a broad spectrum of topics, from a diverse group of publishers and authors/illustrators, reflecting ALSC's commitment to diversity.
Please list other ALSC committees you think you could collaborate with on issues or projects to help further your work::  
Do you have any suggestions for future education topics, publications, or resources (such as toolkits) to be developed based on the committee’s work? Please be as detailed as possible.:  
If you are a virtual committee or task force, what is your primary method for holding meetings or communicating?:  
When you communicate electronically, how are you preserving the work of the committee for the next committee?*: Saving emails in folder to forward to next chair.
For non book and media award chairs- Did you attend or watch the online committee/task force orientation? http://www.ala.org/alsc/aboutalsc/coms (Award/Notable chairs attend a face-to-face orientation).*: Not applicable (Book or Media Award/Notable chair)
If you are the chair of a virtual committee/task force, have you reviewed the resources available in the Best Practices for Virtual Committee Work wiki? http://www.ala.org/alsc/aboutalsc/coms*: Not applicable (primarily meet face-to-face)

More...

Online Doc Goals and Priorities for 2014-15

by Sara Arnold-Garza on Mon, Aug 25, 2014 at 11:44 am
in ACRL LPSS Communication and Publications Committee (Law and Political Science Section)

Here's a space where we can brainstorm what we think might be our goals and priorities for the committee this year. Please feel free to edit this document or make comments. 

  • Explore website options
  • Get identified resources listed on ACRL Index to Section Resources
  • Cross-promote newsletter and website info with social media accounts (FB and Twitter)

Pages