Latest From All Groups
The Preservation Metadata Interest Group met during the 2016 ALA Annual Conference on Saturday, June 25, with 41 people in attendance. During a brief business meeting, the current co-chairs announced that Daniel Johnson (Digital Preservation Librarian, University of Iowa Libraries) would be serving as incoming co-chair from July 2016 - June 2018, replacing Drew Krewer as he rotates off leadership. A program followed which focused on current approaches to implementing preservation metadata. The program included two presentations:
"The PREMIS of our not so SIMP-le story: Implementing preservation metadata using homegrown and vendor solutions" by Jeremy Myntti (Head of Digital Library Services, University of Utah) and Tawnya Keller (Interim Assistant Head, Digital Preservation, University of Utah)
The University of Utah has implemented Ex Libris' Rosetta Digital Preservation System for the long-term preservation of digital assets. A large piece of this implementation has included the development of the SIMP Tool (Submission Information and Metadata Packaging Tool) used to streamline workflows from the digitization process to metadata creation to ingestion into both the digital asset management system and the digital preservation system. Intellectual Entities (IEs) have descriptive metadata attached to items in the SIMP Tool as well as minimal preservation metadata. When IEs are ingested into Rosetta from the SIMP Tool, Rosetta automates a majority of the preservation metadata and maintains this alongside the preservation master files. University of Utah is working towards meeting the NDSA digital preservation level 4 guideline which includes full preservation metadata in addition to the descriptive and technical metadata that is already being included in Rose tta. This presentation will include details about the system that has been developed and how it is being used in conjunction with Rosetta to preserve digital assets.
"Preservation planning in the consortial context: Updates from the DPN Preservation Metadata Standards Working Group" by Moriah Caruso (Preservation Librarian, University of Washington), Drew Krewer (Digitization Services Coordinator, University of Houston), Jennifer Mullins (Digital Preservation Librarian, Dartmouth College), and Liz Woolcott (Head of Cataloging and Metadata Services, Utah State University)
The Preservation Metadata Standards working group for the Digital Preservation Network (DPN) was charged to “outline the metadata standards that DPN will follow for digital preservation.” In this talk, the group will describe our work to date, share recommended baseline metadata for DPN deposit, and discuss next steps.
Slides are available below.
The presentations from our meeting at ALA Annual 2016 have been posted as separate files. Below are the sessions' summaries and their corresponding filenames.
Please let Annie or Hayley know if you have trouble accessing these PDFs.
Annie Glerum and Hayley Moreno, TSWEIG Co-Chairs
Achieving staff buy-in: A collaborative approach for workflow analysis
Amber Billey, Metadata Librarian, Columbia University Libraries; Jeanene Light, Collection Development Librarian, Dana Medical Library, University of Vermont; Donna O’Malley, Systems and Digital Projects Librarian, Dana Medical Library, University of Vermont
Three developments in the provision of technical services at the University of Vermont Libraries united to prompt a thorough workflow review. While the loss of technical services librarians and staff finally triggered this examination, the growing challenges of e-resources management and the lingering effects of a partial merger of technical services functions within the libraries also led to a sense of urgency. The Dean of University Libraries charged a task force in spring 2014 to “understand and evaluate acquisitions and resource description processes across University Libraries.”
This cross-library task force conducted a literature review, interviewed each person in the library who performed any form of technical services work, held focus groups, and conducted a survey. The resulting qualitative data was used to develop themes: collection development and management, project management, electronic resources, cataloging, and serials. As a result of the work of the task force, the University of Vermont Libraries identified necessary changes in hiring, outsourcing, documentation, and communication.
Using Process Mapping to Analyze and Improve Workflows in Technical Services
Christine K. Dulaney, Director of Technical Services, American University Library
As part of an initiative to increase productivity, the Technical Services Department at American University identified workflows which were considered potentially problematic or inefficient. Using the technique of Business Process Mapping (BPM), staff members were able to map out workflows and identify areas of inefficiency or processes which lacked appropriate oversight. BPM is a visualization technique which creates a map of an activity which focuses on what people do and defines the key processes. The process map uses symbols to designate steps within a process and directed arrows to represent a process flow. Functional roles which are associated with a part of the process are marked with functional bands. Once a process is mapped out and analyzed, improvement opportunities become quickly identified. In this presentation, I will describe the project and its goals, the fundamentals of process mapping, how we used this technique, and how the process maps revealed problems in our workflows and procedures. As a result, we implemented changes which resulted in improved efficiency for processing resources as well as paying invoices.
BIBFRAME and the Technical Services Manager: What Can I do now?
Roman S. Panchyshyn, Catalog Librarian, Kent State University Libraries
The projected implementation of BIBFRAME and linked data systems has the potential to radically alter staffing and workflows in technical services departments. Technical services managers must prepare themselves to manage and implement these changes. However, no one is certain yet just what these changes will be and what kind of timeframe will be involved.
The presentation will focus on education and training as part of the preparation process. Managers must have conceptual knowledge of linked data concepts. They need to manage training for themselves and for staff. Managers also need to familiarize themselves with the pilot projects currently underway with BIBFRAME. They need to investigate what tools are available for experimentation and identify which vendors are active in this area. Managers need to start asking hard questions about the value of the work their departments will be performing in the future. The goal of this presentation will be to help managers think about how to best position their departments so that they continue to play an important role in the success of the library.
Cataloging Special Collections Materials: Methods and Strategies for Technical Services
Linda Isaac, Special Collections Cataloging and Metadata Librarian, University of Miami Libraries
Many institutions are still under severe budget cuts, which means many staff members and librarians in technical services are often tasked with performing work in unfamiliar areas (e.g., cataloging special collections materials). Special collections materials come with many challenges, but there are ways to meet these challenges by putting proper documentations in place for training purposes and managing multiple projects, streamlining workflows, and enhancing collaboration between technical services and special collections staff.
As a Special Collections Cataloging Librarian, I have held positions (at both public and private institutions) where I had to train non-special collections catalogers to catalog special collections materials, and I was also involved in a big grant project to catalog a large backlog where most of the team members had never cataloged special collections materials before. The purpose of this presentation is to help those who are in need of suggestions and/or guidance by sharing my experience.