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Discussion Call for Proposals: Campus Administration and Leadership DG topics

by Rebekah Kilzer on Wed, Mar 4, 2015 at 09:22 am
in ACRL ULS (University Libraries Section)

Call for Proposals:

The ALA ULS Campus Administration and Leadership Discussion Group (CALDG) is accepting proposals for the ALA Annual discussion group meeting in San Francisco, CA.  The discussion group is especially interested in topics relevant to libraries and campus administration.  The deadline for proposals is March 31.

To propose a topic, or to get more information, please contact Rebekah Kilzer, co-convener.

Call for Proposals:

The ALA ULS Campus Administration and Leadership Discussion Group (CALDG) is accepting proposals for the ALA Annual discussion group meeting in San Francisco, CA.  The discussion group is especially interested in topics relevant to libraries and campus administration.  The deadline for proposals is March 31.

To propose a topic, or to get more information, please contact Rebekah Kilzer, co-convener.

Proposals should provide a brief informal summary (up to 200 words), your contact information, and indication of whether you’re willing to facilitate the discussion.

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Discussion Draft minutes of the RBMS Bibliographic Standards Committee Midwinter 2015, Chicago

by Michelle Mascaro on Wed, Mar 4, 2015 at 08:53 am
in ACRL RBMS Bibliographic Standards Committee (Rare Books and Manuscripts Section)

Attached below are the draft minutes of the RBMS Bibliographic Standards Committee meeting at Midwinter 2015, Chicago.  Please contact me with any corrections or additions. 

Sincerely,

Michelle Mascaro, secretary RBMS Bibliographic Standards Committee

Discussion Final minutes of RBMS Bibliographic Standards Committee, ALA Annual 2014, Las Vegas

by Michelle Mascaro on Wed, Mar 4, 2015 at 08:47 am
in ACRL RBMS Bibliographic Standards Committee (Rare Books and Manuscripts Section)

Attached below are the final minutes of the RBMS Bibliographic Standards Committee at ALA Annual 2014 in Las Vegas, as approved at Midwinter. 

Sincerely,

Michelle Mascaro, secretary RBMS Bibliographic Standards Committee

Online Doc 2015-03 GLBTRT Executive Board Meeting Agenda

by Melody Townley on Wed, Mar 4, 2015 at 08:44 am
in GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

 

Vote: N/A

 

Supporting Information:  

 

 

 

2. Approval of Agenda

 

Action: Approve agenda for the March 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information:  

 

 

 

3. Approval of Previous Board Meeting Minutes (5 mins)

 

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: http://connect.ala.org/node/236464

 

 

 

4. Treasurer's Report (5 mins)

 

Action: Update & Discussion

 

Item Facilitator: Dale McNeill

 

Vote: N/A

 

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

 

 

 

5. June is National GLBT Book Month

 

Action: Update regarding ALA plans and discussion on how to prepare for the 1st ALA June in National GLBT Book Month campaign.

 

Item Facilitator: Peter Coyl

 

Vote: ?

 

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will be joining us at our social.  She will be a welcome addition to the Pride Parade, and will participate in the Stonewall Book Awards Program. 

 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

 

 

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

 

Action: Information

 

Item Facilitator: Dale McNeill

 

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

 

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: ?

 

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual.  GLBTRT is co-sponsoring.

 

 

 

8. ACRL: GLBTRT and Friends Social

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

 

 

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

 

Action: Discussion

 

Facilitator: Peter Coyl

 

Vote: Yes

 

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

 

Signage choices one and two:

 

FOR HALL SIGNS:

 

Gender Neutral Restroom

 

This Restroom is for everyone

 

 

 

DOOR SIGNS:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

OR

 

 

 

For Hall Signs: 

 

All Genders Restroom

 

This restroom is for everyone

 

 

 

For Door Signs:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing for those who are unfamiliar with Gender Neutral restrooms because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

 

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

 

Action: Discussion

 

Item Facilitator: Peter Coyl

 

Vote: N/A 

 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

 

 

 

11. Name change from Rainbow Project to Rainbow Book List

 

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

 

Item Facilitator: Peter Hepburn

 

Vote:  Yes

 

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

 

 

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

 

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

 

 

 

13. Announcements:

 

Action: Update & Discussion

 

Item Facilitator: Any

 

Vote: N/A

 

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

 

 

Future Meeting Times:  April, May and June

 

GLBTRT Conference calls for April, May and June will be on the following dates:

 

PLEASE MARK YOUR CALENDARS: 

 

New dates for April, May, June calls are:

 

Thursday April 9 at 3 PM CDT,

 

Thursday May 7 at 3 PM CDT, and

 

Thursday June 18 at 4 PM CDT

 

 

 

14. Adjournment

 

Action: The meeting will be adjourned.

 

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information:

 

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Discussion 2015 ALA Virtual Midwinter Committee Meeting

by Tiffany Baglier on Wed, Mar 4, 2015 at 07:53 am
in ACRL EBSS ERIC Users Committee (Education and Behavioral Sciences Section)

ALA/ EBSS Midwinter Meeting Notes

Date: March 4, 2015

Committee Name: ACRL EBSS ERIC Users Committee

Name of person submitting meeting notes: Tiffany Baglier

Members present: Katherine Farmer (co-chair), Tiffany Baglier (co-chair), Anne Buchanan, Todd Shipman, Lucinda Rush, Mary Cassner, Paula Roper

Members excused: None

Guests: Erin Pollard, Pamela Tripp-Melby

Time and place convened: Friday, February 20, 2015, 2:00pm (EST), virtually

Convener: Katherine Farmer

 

 

ALA/ EBSS Midwinter Meeting Notes

Date: March 4, 2015

Committee Name: ACRL EBSS ERIC Users Committee

Name of person submitting meeting notes: Tiffany Baglier

Members present: Katherine Farmer (co-chair), Tiffany Baglier (co-chair), Anne Buchanan, Todd Shipman, Lucinda Rush, Mary Cassner, Paula Roper

Members excused: None

Guests: Erin Pollard, Pamela Tripp-Melby

Time and place convened: Friday, February 20, 2015, 2:00pm (EST), virtually

Convener: Katherine Farmer

 

 

Approval of notes from prior meeting

2014 ALA Annual Committee Meeting Notes from July 10, 2014 were approved.

Agenda items

  I. Welcome & introductions

  • Those who attended the meeting were introduced.
  • Members attending: Katherine Farmer, co-chair; Tiffany Baglier, co-chair; Anne Buchanan; Todd Shipman; Lucinda Rush; Mary Cassner; Paula Roper
  • Guests: Erin Pollard, ERIC Project Manager; Pamela Tripp-Melby, Director of National Education Library

  II. Call for additions/ revisions to the agenda

  • No items were added to the agenda.

  III. Approval of the minutes

  • Minutes from the Annual Meeting were approved.

  IV. ERIC Update

  • Source selection
    • ERIC reviews new sources to be included in ERIC twice a year (late November and May).
    • New sources are recommended to ERIC by users and publishers. To recommend a source, email the name and the publisher’s website link to ERICRequests@ed.gov.
    • Typically, 250 new sources are reviewed per cycle with approximately half accepted.
    • ERIC has been focusing on increasing the number of peer-reviewed, full-text materials.
    • The number of new sources reviewed each cycle varies. – goal is to index 4,000 records a month and index new content within 30 days of being available to ERIC. This creates challenges in scheduling because they do not want to overcommit their resources.
  • Thesaurus update
    • There will be a thesaurus update this fall. The proposed plan includes:
      • Recommendations for additional descriptors and synonyms to the Thesaurus.
      • Recommendations for changes to existing terms in the Thesaurus.
      • Assessment of the need for future changes to improve the Thesaurus and maximize its usability by the ERIC community.
      • Feedback about ERIC Thesaurus update will be solicited. Watch for an email asking for help to come out in the next week or so.
      • ERIC will be hosting a webinar in July on the Thesaurus that will provide more information about the update process.
  • Selection policy
    • Next Selection Policy update will be in January 2016.
    • ERIC expects to make a major change – they are exploring ways to assign peer-reviewed status to non-journals.
    • This approach will have several advantages, as well as possible disadvantages. ERIC plans to post the draft policy this summer for content and get as much user feedback as possible.
  • Topic summaries
    • ERIC is currently working on 15 topic summaries. These are going to be Wikipedia like summaries designed to give high level overviews on different topics.
    • The topic summaries are written by in-house researchers and subject matter experts and targeted for a college freshman reading level.
    • Under law, summaries are required to be peer-reviewed. ERIC really values the peer review process and thinks it will strengthen the document. Unfortunately, peer-review takes time.
    • They hope to unveil the first topic summary this spring and the rest by the end of this year or early next year.
    • Once several of the topic summaries are ready, ERIC Topic pages providing resources by topic will be unveiled.
  • New enhancements on the website
    • A citation management tool has been requested by many users; they want the ability to export their citations to RefWorks and EndNote. ERIC is trying to find a way for users to export citations to any commercial citation manager. They are working to build a tool similar to the one used by the NIH’s PubMed database and hope to release it later this year.
    • Next year, in 2016, ERIC hopes to unveil an API (Application Program Interface) as their source of data delivery. The advantage of this tool is that it will allow users to have real time access to ERIC, instead of having to wait until the monthly files are posted. This will also allow users to build apps.
    • Once an API is in place, ERIC hopes to provide publishers with information about how frequently materials are downloaded. Many publishers have said they will be willing to allow ERIC to display their full text once this capability is created.
    • New video on Online Submission search tips to be coming live in the next week or two.
  • Implementing the public access policy
    • The Department of Education and other federal agencies are in the process of getting their public access plans approved and posted.
    • To help increase communication about the policy, IES is taking a multi-pronged approach to contact the community.
      • They will be communicating with Grantees and Contractors impacted by this policy at their annual meetings.
      • They will be producing videos explaining the policies and how to work with publishers around these issues. Look for more information about these this fall.
      • There will be FAQs section for grantees on the ERIC website.

   V. Questions/ comments from the committee

  • How are thesaurus terms decided?
    • The July webinar will help answer this, but ERIC experts on the thesaurus will be working with collected user feedback to improve the thesaurus. Any thesaurus feedback is best submitted in writing.
  • Is the ERIC website’s ‘contact us’ link the place to submit issues with records?
    • Any questions on ERIC, including issues with records, should be submitted through the ‘contact us’ link.
  • ERIC will talk more about Department of Education policy and non-journal peer-review policy at ALA Annual.

  VI. Possible future project

  • Katherine Farmer suggested the committee work on creating an ERIC toolkit somewhere on the EBSS website as a resource for education librarians.
    • Voted on project.
    • Passed unanimously.

  VII. Other business

  • Preliminary committee meeting times for annual release by EBSS.
    • All-committees meeting scheduled Saturday, June 27 at 8:30am and 10am.
    • ERIC Presentation scheduled Sunday, June 28 at 1pm.

Time Adjourned

 February 20, 2015 at 3pm (EST)

Summary

  Motions

Katherine Farmer proposed committee project for voting – ERIC toolkit for librarians available through the EBSS webpage.

  Project passed unanimously.

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Online Doc 3/3/2015 Draft Orientation Document

by Jill Vassilakos-Long on Tue, Mar 3, 2015 at 05:22 pm
in GODORT Federal Documents Task Force (Government Documents Round Table)

Shari sent me a long and thoughtful email about the document and I tried to incorporate her suggestions. I just thought of another way to simplify the document. The Federal agencies and the Naïve people paragraphs could be combined. It would look like this:

 

3/3/2015 Draft

 

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

Shari sent me a long and thoughtful email about the document and I tried to incorporate her suggestions. I just thought of another way to simplify the document. The Federal agencies and the Naïve people paragraphs could be combined. It would look like this:

 

3/3/2015 Draft

 

Members of Congress take their responsibilities to their constituents seriously. One of those responsibilities is to ensure that federal information is available to people who need it:

  • Voters, to understand and support needed policies
  • Researchers, to build on federally funded research (without excellent access to past results they would waste resources "re-inventing the wheel")
  • Policy makers, to craft policies that move us forward: avoiding pitfalls and  incorporating successes from policies implemented in the past
  • Historians and commentators, to understand the impetus for past policy decisions
  • Students, to be inspired to become the next generation of our leaders
  • Entrepreneurs, to evaluate business locations, learn best practices, and identify opportunities

Congress established the Federal  Depository Library Program (FDLP)  as one way to meet the obligation to inform constituents.  It gave the Government Publishing Office (GPO) the  responsibility of running the  program and the Joint  Committee on Printing oversight. Libraries in every Congressional district have been designated as FDLP libraries by Congress. Libraries that commit to  housing these government publications appoint at least one librarian to learn the intricacies of government resources to assist the public in finding the information they seek. This partnership between Congress, libraries and the GPO results in one-on-one professional research assistance for local constituents. Leveraging the benefit of federal information resources through this partnership with information professionals at libraries in every congressional district throughout the country is simply brilliant. You can help your constituents by linking to your depository libraries on your district web site. Contact the Superintendent of Documents for more information.

 

You can also help the FDLP provide that service by understanding the complex information environment in which they work. Every aspect of the FDLP, from collecting the information to disseminating it; from providing access to publications to preserving them for future access, has become more complex as information is increasingly made available through the internet. 

 

 

Naive people believe that everything can be found through Google. The truth is that Google does not create content, it simply points to information created by others. If documents are not put up on internet servers for public access and maintained on internet servers for public access, then they are lost. Google cannot find what isn't there. Federal agencies put publications up on their websites, then take them down, without considering future access.  The Chesapeake Digital Preservation Group survey found a 51% rate of  "link rot" for  dot-gov URLs over 6-year  period. If those publications were sent to GPO, to be included in the FDLP, professionals would have created standardized metadata so  that they could be more easily discovered by the public and would have preserved an electronic copy so that the publication could be used well into the future. Print publications are also preserved by the FDLP. When publications are sent to GPO to be printed, GPO rides the print order to create copies to send to selected depositories. Those libraries then take on the task of keeping the publications available to  the public in print or in microform. 

 

 

Some policymakers believe that public agencies' statistical programs are competing with private publishers, when the truth is that private publishers who offer statistical publications or databases do so by utilizing data that has been gathered by public agencies. They may repackage it in useful ways, but they could never afford to gather it. Federal agency publications are not their competition, they are part of private publishers' supply chain. The statistics gathered by federal agencies are used by researchers and business people across the country. Citizens all want what is best for America. Accurate data is the foundation of making meaningful improvements. 

 

The information world has become more complex: 

  •  “The  simple fact is that no one knows how much born-digital US Federal  government information has been created  or where it all is.” -- Jim  Jacobs, Data Services Librarian Emeritus, University of California San Diego.

 

Your local depository library can help your staff in handling constituent information requests!

 

Bill Olbrich, government information specialist at the St. Louis Public Library was able to help concerned citizens with accurate information from both his state and federal government. He told us:

         

"The police shooting of un-armed Michael Brown in Ferguson, MO, on August 9, 2014, brought information requests explaining the actions of government agencies. While many questions asked about Missouri state legal practices, others queried the role of federal agencies. The United States Government Manual served as the starting point for understanding the Justice Department and the Civil Rights Commission. Their websites expanded that knowledge. The Commission’s website first announced it was streaming the Missouri State Advisory Committee meetings live. Justice Department statistics from Crime in the United States, 2013 and Law Enforcement Officers Killed and Assaulted, 2013 provided a realization beyond the numbers they gave. Finally, the Census Bureau’s incarceration statistics (1 Black male out of 3 will sit in a cell sometime in their life) drove home the incredible obstacles faced by American young Black males today." 

 

 

David Smith, a librarian at St. Clair County Library in Port Huron, Michigan who helped voters prior to a recent election reported:

  • "During   the last millage election for the library system, I would have several   people come in looking for population data for St. Clair County.  The   Census Bureau web site provided everything they could have asked for and  more.  Some patrons felt comfortable going on the site by themselves,   while others required some instruction to obtain the data they needed.    It was a good feeling being able to educate the voters before they  went  to the polls to cast their ballots.  Most people had never been to  the  web site before, and they were very impressed." 

 

Members  of Congress can assure that the depository libraries are able to serve  everyone by supporting funding for the "Public Information Programs of  the Superintendent of Documents" in the Government Publishing Office's  appropriations request.

 

 

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Discussion ACRL Meetup?

by Ann Shaffer on Thu, Jan 29, 2015 at 02:07 pm
in Dance Librarians Discussion Group (ACRL Arts)

Hello!

I'm fairly new to this group, and it looks like it's been quiet for a while.  I was just wondering if there were any plans for this group to meet up at ACRL in Portland this year? 

 

Thanks,

Ann Shaffer

Music & Dance Librarian, University of Oregon

Discussion Ohio Valley Group of Technical Services Librarians

by Christine McConnell on Tue, Mar 3, 2015 at 02:31 pm
in ALCTS Affiliates

Ohio Valley Group of Technical Services Librarians (OVGTSL)

http://library.indstate.edu/ovgtsl/index.html

Officers transition following May conference.

Officers: Chair 2014/2015
Carrie Preston
Ohio University
prestonc@ohio.edu

Vice Chair/Chair-Elect 2014/2015
Natalie Bulick
Indiana State University
natalie.bulick@indstate.edu

Ohio Valley Group of Technical Services Librarians (OVGTSL)

http://library.indstate.edu/ovgtsl/index.html

Officers transition following May conference.

Officers: Chair 2014/2015
Carrie Preston
Ohio University
prestonc@ohio.edu

Vice Chair/Chair-Elect 2014/2015
Natalie Bulick
Indiana State University
natalie.bulick@indstate.edu

Past Chair, 2014/2015
Dianne Grayson
University of Southern Indiana
dgrayson@usi.edu

 

 

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Discussion Final Assessment of Free Online Education

by Sarah Hammill on Tue, Mar 3, 2015 at 02:13 pm
in RUSA Learning Opportunities & Knowledge Coordination Task Force

PUTTING THIS IN HERE AS I SPENT 20 MINUTES LOOKING FOR IT UNDER THE GENERAL NEWS & DISCUSSION!

Attached is the final assessment form for free online learning activities. 

Reminders:

PUTTING THIS IN HERE AS I SPENT 20 MINUTES LOOKING FOR IT UNDER THE GENERAL NEWS & DISCUSSION!

Attached is the final assessment form for free online learning activities. 

Reminders:

  • We will distribute this as part of our report.
  • Ask RUSA Office/RUSA Exec. to include this in the Chair Orientation (before the next orientation takes place).  Be sure this becomes part of the Chair Handbook.
  • In our report, we want to strongly recommend to RUSA office that the Survey Monkey results of surveys completed are shared with the section leadership and/or sponsor of the event.
  • All responses are optional except for question 1 & 2.
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