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File Virtual-Meeting-Minutes_18Aug14

by Sandra Hawes on Tue, Aug 19, 2014 at 05:35 pm
in ACRL DLS (Distance Learning Section)

DOCX File, 15.56 KB

Discussion Meeting: Thursday 8/21 2-3pm CDT

by Elizabeth German on Tue, Aug 19, 2014 at 12:12 pm
in RUSA Publications and Communications (Reference and User Services Association)

Hi all, 

Attached is the agenda for the Thursday meeting. Sorry it is going out so late. The majority of the discussion will be moving forward with the publications review. 

The link to access this meeting is http://ala.adobeconnect.com/r2rnf7zswjj/ . Please choose the guest option and enter your name.

The teleconference number is 1-866-718-7314 Participant Code: 91920045#. 

Thanks,

Beth


RUSA Publications and Communications Committee:

Hi all, 

Attached is the agenda for the Thursday meeting. Sorry it is going out so late. The majority of the discussion will be moving forward with the publications review. 

The link to access this meeting is http://ala.adobeconnect.com/r2rnf7zswjj/ . Please choose the guest option and enter your name.

The teleconference number is 1-866-718-7314 Participant Code: 91920045#. 

Thanks,

Beth


RUSA Publications and Communications Committee:

Aug 21, 2014 2-3 pm CDT

Conference Call Agenda

  • Announcements/Nesting (5 min)
    • Designate note taker
    • Liaisons Updates (anything the committee should know that your sections are working on)
    • RUSA Updates (anything from the board or RUSA office that the committee should be aware of)
    • Project updates
      • Emerging leaders – Board approved ; submitted to emerging leaders (deadline is October 3rd)
      • Blog Update
        • Midyette and Tidal accepted
        • Conference call scheduled for Friday August, 22nd

 

 

  • Presentation and Feedback: Web Review Task Force (10 min)

 

 

  • Discussion: Publication Review (45 min)
    • How to move forward?
    • What are the goals?
    • What are the deliverables?

 

Next Meeting: September 18, 2014 2-3pm CDT

More...

File 2014-Annual-Standards-Committee-Meeting-rev

by Stefanie Buck on Tue, Aug 19, 2014 at 03:26 pm
in ACRL DLS (Distance Learning Section)

DOCX File, 15.45 KB

Discussion Do you need AASL materials for an upcoming state conference?

by Jonna Ashley (staff) on Mon, Jul 28, 2014 at 04:19 pm
in AASL Affiliate Assembly

I have started receiving requests for AASL promotional flyers, and the membership booth, for affiliate state meetings. If you would also like to request AASL materials to display at your state conference this fall you may use the attached form. You can request specific items, or just let AASL put together a variety of flyers on membership, professional development, publications etc. For larger meetings, you can also request that the AASL membership display and sign be sent to you.

Online Doc Questions to ask on the survey

by Jenny Levine (staff) on Mon, Aug 18, 2014 at 01:59 pm
in ALA Connect Survey Subcommittee

I took a first pass at coming up with questions for the Connect user survey, in no particular order. Please edit this document to fix language, add or remove questions, list questions in a different order, etc. There are a couple of similar questions, so we can keep the one we think gives us the best feedback.

We can discuss issues/concerns in the comments.

Once we have a final set of questions, I can create the survey in SurveyMonkey for review. - Jenny

I took a first pass at coming up with questions for the Connect user survey, in no particular order. Please edit this document to fix language, add or remove questions, list questions in a different order, etc. There are a couple of similar questions, so we can keep the one we think gives us the best feedback.

We can discuss issues/concerns in the comments.

Once we have a final set of questions, I can create the survey in SurveyMonkey for review. - Jenny


  1. What do you like best about Connect?
    [Comment box]
  2. Which features are most valuable to you?
    [Comment box]
  3. What do you find most frustrating about Connect?
    [Comment box]
  4. The thing I find most confusing about Connect is:
    [Comment box]
  5. If you could change one thing about Connect what would it be and how would you change it?
    [Comment box]
  6. What was the reason for your most recent visit to Connect?
    [Comment box]
  7. Were you able to do what you needed to do on that visit? [Radio buttons]
    Yes
    Partially
    No
    Other | If you selected "Other," please specify:
  8. Which tools do you use the most on the site? [Checkboxes]
    Calendar Events
    Chat
    Commenting via email
    Discussions
    Files
    Follow groups I'm not part of
    Meeting requests
    Member search
    MentorConnect
    Online Docs
    Opportunities Exchange
    Pictures
    Polls
    Other | If you selected "Other," please specify:
  9. Please rate the usefulness of the following features on Connect [Matrix]
    Extremely useful
    Very useful
    Moderately useful
    Slightly useful
    Not at all useful
    Haven't used this feature

    Calendar events
    Chat
    Commenting via email
    Discussion forums - committees, divisions, round tables
    Discussion forums - communities
    Email notifications of new content
    Group subject headings
    Meeting requests
    Member search
    MentorConnect
    Online Docs
    Opportunities Exchange
    Pictures
    Polls
    Uploading files
    Other | If you selected "Other," please specify:

  10. I'm able to find my groups easily [Agree - Disagree scale]
  11. I'm able to post content easily | [Agree - Disagree scale]
  12. I can find content easily | [Agree - Disagree scale]
  13. The site's navigation makes sense to me | [Agree - Disagree scale]
  14. Connect has helped my group do more work virtually than it used to do. | [Agree - Disagree scale]
  15. I've found useful information on Connect. [Agree - Disagree scale]
  16. I've read interesting discussions on Connect. [Agree - Disagree scale]
  17. I've participated in interesting discussions on Connect. [Agree - Disagree scale]
  18. How often do you use Connect? [Radio buttons]
    Daily - Weekly - Monthly - Quarterly - Annually - When I need to - Never
  19. How long have you been using Connect? [Radio buttons]
    Less than 1 year - 1-3 years - More than 3 years
  20. How visually appealing is the Connect website? [Radio buttons]
    Extremely appealing
    Quite appealing
    Moderately appealing
    Slightly appealing
    Not at all appealing
  21. When using Connect, how often do you find the information that you're looking for? [Radio buttons]
    Always Often Sometimes Rarely Never Other | If you selected "Other," please specify:
  22. How much do you trust the security of the Connect website? [Radio buttons]
    A great deal of trust
    A lot of trust
    A moderate amount of trust
    A little trust
    No trust at all
  23. What would cause you to use the Connect website more frequently? [Checkboxes]
    I need to understand more about Connect.
    I feel like I need training on how to use Connect.
    If I received email reminders about it from time to time.
    More content available in Connect
    If other members also used it more frequently.
    Other | If you selected "Other," please specify:
  24. What is your preferred way to learn about new features in Connect? [Checkboxes]
    Announcement on the site
    Email
    Facebook
    Twitter
    Other | If you selected "Other," please specify:
  25. Have the help documents on the site answered a question you had or helped you resolve an issue? [Radio buttons]
    Yes
    Partially
    No
    Haven't used the help documents
    Other | If you selected "Other," please specify:
  26. Have you used the contact form on the site and received a satisfactory response/resolution? [Radio buttons]
    Yes
    Partially
    No
    Haven't used the contact form
    Other | If you selected "Other," please specify:
  27. Do you have any other suggestions to improve Connect that you haven't already mentioned?
    [Comment box]
  28. Are you a member of ALA? [Radio buttons]
    Yes - No
  29. If yes, which divisions/round tables are you a member of? [Checkboxes]
    Full list
  30. Please provide your name and email address if you'd like us to follow up with you about your comments or suggestions. [Input boxes]

 

More...

Event DLS Executive Board Virtual Meeting

by Alice Daugherty on Tue, Aug 19, 2014 at 12:11 pm
in ACRL DLS (Distance Learning Section)

The ACRL DLS Executive Board will hold a meeting on Thursday, August 28th from 2:00PM - 3:00PM Central time.

This is an open meeting and we welcome guests.

 

Access will be through Adobe Connect at the following URL:

http://connect.lsu.edu/dlsexec/

 

An agenda will be forthcoming.  If you have any questions please contact 

Alice Daugherty

adaugher [at] lsu [dot] edu

 

Event DLS Web Committee Meeting

by Karla Aleman on Mon, Aug 18, 2014 at 11:59 am
in ACRL DLS (Distance Learning Section)

Details coming soon.

Online Doc Future Agenda Items List

by Melody Townley on Tue, Aug 19, 2014 at 10:53 am
in GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Charge for Fundraising Committee (15 mins)
  2. Committee Member and Chair Guidelines (20 mins)
  3. GLBTRT Board Meeting Norms Proposal (15 mins)
  4. Web Site Updates & Marketing Proposal (15 mins)
  5. Potential Survey of GLBT Membership

 

1. Charge for Fundraising Committee (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt a charge for the GLBTRT Fundraising Committee

Item Facilitator: Bylaws Committee and Larry Romans

Vote: Yes

Supporting Information: The draft charge for this committee was not adopted at the board meeting during 2013 Annual Conference because it didn't mention planned giving.

    • The charge language posed at that meeting is located here: http://connect.ala.org/node/208502

    • The meeting minutes for 2013 are located here:
      http://connect.ala.org/node/208501
    • New proposed draft charge: “Identifies and solicits funds from sources, other than member dues, to increase the long term investment fund for the Stonewall Book Awards and to fund other initiatives as set forth by the GLBTRT Board. Develops and implements a fundraising plan to encourage more GLBTRT members and others to donate.  Develops a list of potential individual, corporate, and foundation donors. Plans and implements planned giving, sponsorships, projects, and other fund raisers, Coordinates with the GLBTRT Treasurer and the ALA Development Office.”

 

2. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

3. GLBTRT Board Meeting Norms Proposal (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

    • Examples: Look at any of the ALA division sites. They have their own header and color palette.
    • Costs:
      • Design of up to 6 feature slides for website: $400-500
      • Design of custom header for website and color scheme $400-500
      • List of potential slides to be developed: Book Awards; Elections; Committee Volunteering; Professional Resources Page; News site; Reviews site; OTR site; Rainbow Site;
      • If there is a concern with costs, I think it’s worth it to have professionally developed feature slides done first. We could live without a new website heading and color changes.

5. Potential Survey of GLBTRT Membership (10 mins) [Moved to September 2014 meeting]

Action: Update & Discussion

Item Facilitator: Karen Schneider

Vote: n/a

Supporting Information

 

More...

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