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ALA Committee on Diversity (COD)

Online Doc Minutes from COD March Conference Call

by Gwendolyn Prellwitz (staff) on Tue, May 23, 2017 at 06:18 pm

Committee on Diversity
Meeting Notes: March 7, 2017

Attendees: Martin Garnar, Rebecca Kemp, Karen Quash, Gwendolyn Prellwitz, Gloria Rhodes, Ngoc-Yen Tran, Jason Broughton, Tinamarie Vella, Jose Miguel Ruiz, Loida Garcia-Febo (guest)

Recorder: Ngoc-Yen Tran

Committee on Diversity
Meeting Notes: March 7, 2017

Attendees: Martin Garnar, Rebecca Kemp, Karen Quash, Gwendolyn Prellwitz, Gloria Rhodes, Ngoc-Yen Tran, Jason Broughton, Tinamarie Vella, Jose Miguel Ruiz, Loida Garcia-Febo (guest)

Recorder: Ngoc-Yen Tran

Introductions

  • Introductions were made and attendance recorded
  • Guest: Candidates for ALA Office (Loida Garcia-Febo)
    Loida is running for ALA President; she presented her case to the group and answered questions

New Business

Update on the EDI Strategic Direction (Martin G.)

Background:
• A fourth strategic direction was approved at ALA Midwinter to include equity, diversity, and inclusion (EDI)
• Strategies drawn together by the EDI Task Force, implementation of the strategies overseen by the EDI Implementation Group, and long-term monitoring will be done by the ODLOS Advisory Committee
• Implementation timeline: 2 years
-It would be a good idea for us to collaborate with the implementation and group and with ODLOS as advisors – pointing to needs and specific initiatives or strategies
-The COD will need to explore the impact of the new strategic direction on the group, especially our charge. Our next meeting we will focus on the EDI strategic direction and explore COD’s role 

Update on subcommittee transfer (Gwendolyn P)

Background: COD had subcommittees for programs such as Spectrum and the Diversity Research Grant
Update: These subcommittees have been moved to be part of the ODLOS Advisory Committee

Diversity MIG

Facilitated Discussion at Annual 2017 and best practices virtual round-up (Rebecca K., Tiana T., Karen Q.) http://connect.ala.org/node/229994 (Note this event has now been cancelled)

  • Survey results indicated that cultural competency is a topic of interest 
  • MIG will put on a session on Sunday at Annual Conference 2017 on: “What can ALA do to foster best practices for cultural competency?” It will be a conversation as well as a facilitated discussion. A facilitator still needs to be identified.
  • Larger goal of MIG is to make presentations and articles accessible on topics that we focus on.
  • If you have ideas or facilitator suggestions, send those along to Rebecca, Tiana, or Karen

Update on discussion with Diversity Councilors at ALA Midwinter (Martin G.)

The COD wanted to know if there were ways that we could work more closely with the Diversity Councilors (supporting them as well as keeping abreast on topics discussed at Council meetings)
There is an email list that is hosted by Kent State
Idea: Create an ALA Connect group so that we can have conversations all in one place (as opposed to having parallel discussions in our separate Connect communities). Next step will be to reach out to the conveners of Diversity Council group to create this ALA Connect group.

COD priorities for the next five months 

Major focus will be to update the charge for COD
 Scheduling Monthly meetings - Everyone was okay with monthly meeting/call (we can cancel if we do not need to meet)

Update from IFC Joint Group (Martin G.)

Library Bill of Rights on Equity, Diversity, and Inclusion in Libraries -  Structure was based on Access to Library Resources and Services Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation document. Please give feedback – deadline is May 1st
• Comment on the ALA Connect page
• Email any IFC member
• Martin will send out email to COD and we can comment; Martin and Jesse will compile our comments
• One comment already: Liked the definitions and the consistent language

Adjournment

Adjourned at 9:54AM PST
Doodle polls will be sent out for our meeting. At the next meeting we will discuss the COD’s role in the EDI strategic directions (places where we want to focus on and where we should encourage other groups to take action)

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ALA Committee on Diversity (COD)

Event Committee on Diversity May Conference Call (5/24) Agenda

by Gwendolyn Prellwitz (staff) on Tue, May 23, 2017 at 06:06 pm

Call instructions
Call takes places on May 24 at 9AM Pacific /10AM Mountain/11AM Central /Noon Eastern

Toll Free Number 866-801-5789
Enter Participant Passcode: 78965432

In advance of the conference call please review the following documents in ALA Connect:

  1. EDI Strategic Direction Draft Implementation Plan Feedback Request
  2. EDI recommendations for COD

AGENDA

Call instructions
Call takes places on May 24 at 9AM Pacific /10AM Mountain/11AM Central /Noon Eastern

Toll Free Number 866-801-5789
Enter Participant Passcode: 78965432

In advance of the conference call please review the following documents in ALA Connect:

  1. EDI Strategic Direction Draft Implementation Plan Feedback Request
  2. EDI recommendations for COD

AGENDA

  1. (Jody – 15 min) EDI Draft Implementation – present draft implementation plan and discuss process for feedback on outcomes and measurement of strategies
  2. (Martin – 20 min) COD discussion of Outcome and Measurements for Strategies 5 and 10, identify committee process for requesting feedback from additional groups, goal is to incorporate member group feedback on outcomes and strategies by/at Annual – implementation plan will be finalized at Fall Executive Board meeting
  3. (Martin – 15 min ) 6 EDI Recommendations for COD, discussion and identify next steps with ERT
  4. (Martin – 5 min) proposed Council Action at Annual (definitions, as noted in EDI recommendations and strategic direction)

Lastly, please mark your calendars: COD will be meeting twice at Annual Conference:

  1. Friday 6/23, 12:30-2pm: Joint meeting and COD Business Meeting I - https://www.eventscribe.com/2017/ALA-Annual/fsPopup.asp?Mode=presInfo&PresentationID=266050
  2. Sunday 6/25, 1-2:30pm: Committee on Diversity Business Meeting II - https://www.eventscribe.com/2017/ALA-Annual/fsPopup.asp?Mode=presInfo&PresentationID=266294

Thanks, and looking forward to tomorrow’s conversation.

Martin

---

Martin Garnar
Dean, Kraemer Family Library
1420 Austin Bluffs Parkway, Colorado Springs, CO 80918
P 719-255-3115 | F 719-528-5227 | E mgarnar@uccs.edu | he / his / him | uccs.edu/library

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ALA Committee on Diversity (COD)

File EDI-SD-DRAFTImplementation_FEEDBACK

by Jody Gray-IL (staff) on Tue, May 23, 2017 at 05:54 pm

DOCX File, 113.33 KB

ALA Committee on Diversity (COD)

Discussion Diversity MIG

by Jody Gray-IL (staff) on Tue, May 23, 2017 at 05:52 pm

Join the Diversity MIG http://connect.ala.org/node/229994

Spectrum & Diversity Scholars Community

Discussion Special Collections Librarian, Reed College (apply by June 5)

by Gwendolyn Prellwitz (staff) on Tue, May 23, 2017 at 05:23 pm

Special Collections Librarian at Reed College (Portland, Oregon)
Job posting: http://jobs.reed.edu/positions/special-collections-librarian.html
Link to apply: https://apply.interfolio.com/42272

Special Collections Librarian at Reed College (Portland, Oregon)
Job posting: http://jobs.reed.edu/positions/special-collections-librarian.html
Link to apply: https://apply.interfolio.com/42272

Reed College seeks a special collections librarian who will be a collaborative leader in the development, curation, and interpretation of rare books and special collections at Reed, including artists’ books, early writing and printing, Reediana, maps, photographs, and manuscripts, including the college archives. They interact frequently with Reed students, faculty, and staff as well as members of the public, providing access to materials and collections, delivering instruction and research assistance, creating exhibits, providing advice on scanning and digitization projects, and coordinating Reed’s participation in regional or national initiatives to maximize access to collections. The special collections librarian participates with other librarians in providing general research assistance and instruction and may serve as library liaison to academic departments or programs.

This is a full-time, exempt position working 37.5 hours per week on a Monday through Friday schedule, with occasional evening and weekend hours. The annual salary is $58,000 to $65,000 annually, commensurate with qualifications, background, and experience. Reed College offers an excellent benefits package including comprehensive medical and dental insurance, 403(b) retirement plan with 10 percent employer contribution, retiree medical plan, college tuition assistance for employees’ children, paid holidays, paid vacation and many other campus amenities, such as library borrowing privileges, membership to the campus fitness center for employee and spouse, and access to onsite daycare provided by Growing Seeds.

Essential Duties

-Provides leadership and expertise to library staff and student assistants in the acquisition, organization, preservation, access, and security of rare books, other special collections, and archives that support the historical and cultural record of the college and enrich the study of the liberal arts and sciences.
-Works with college faculty and staff, alumni, and potential donors to identify collection needs, coordinate gifts, and acquire additions to collections.
-Collaborates with library and special collections staff to plan for and provide spaces and facilities to accommodate the growth, usability, security, and preservation of collections.
-Coordinates with college administrative and academic offices and staff to ensure that historical and cultural records, both paper and digital, are accessioned, organized, preserved, and made accessible in the college archives.
-Provides instruction and research assistance, creates exhibits and digital collections, and conducts other outreach activities that support the use of collections and primary source materials by students, faculty, staff, and members of the public.
-Participates in professional activities of the library and the college by leading or serving on committees, providing training and educational opportunities for staff, and developing and maintaining connections with the local, regional, and national professional communities.

Required Qualifications

-ALA-accredited Master’s degree in library or information science and a minimum of two years of professional experience in special collections or archives or an equivalent combination of education and experience.
-Experience with or knowledge of library rare books, special collections, and/or archives and their use in education and research.
-Organizational, planning, and leadership skills.
-Experience or interest in supporting diverse populations of students, faculty, and community members.

Performance Expectations

-Demonstrate knowledge of book structures and history, bindings, and paper.
-Demonstrate knowledge of book and paper preservation, conservation, and repair.
-Demonstrate knowledge of the creation, organization, and use of digital services and collections, especially relating to special collections and archives.
-Ability and interest to lead team projects and independent projects to include high level decision making.
-Shows interest or experience in contributing to the library’s research assistance, instruction, and outreach initiatives.
-Shows a strong interest in undergraduate liberal arts education.

Application Instructions

To apply for this position, you will need to create a profile and upload a cover letter discussing your qualifications and interests, and your resume. In your letter, answer the following questions:

-How does this position at Reed College fit with your long-term professional goals?
-Of which accomplishment in your recent professional experience are you most proud?
-Reed College is a community that is committed to cultural and intellectual diversity as central to its academic mission (http://www.reed.edu/diversity/). Please describe how you might use your lived experience, education, professional experience, and prior community engagement to contribute to diversity and inclusion at Reed.

Review of applications will begin on June 5th. Applications will be reviewed as they are submitted, so you are encouraged to apply early. This position will remain open until filled.

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.

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RUSA Executive Committee (Reference and User Services Association)

Discussion Agenda RUSA Executive Committee, 5-25-17

by Alesia McManus on Tue, May 23, 2017 at 03:46 pm

RUSA Executive Committee Agenda

May 25, 2017, Thursday

12:00pm PT / 1:00pm MT/ 2:00pm CT / 3:00pm ET

1. Agenda Changes/Approval, Announcements – MCMANUS

2. Approval of Executive Committee minutes for April 20, 2017 (attached)

3. President’s Update – MCMANUS (attached)

4. Vice-President’s Update – LE BEAU (forthcoming)

6. New Business:

a. RUSA membership dues increase - Board motion from B&F Committee (attached) - LE BEAU

RUSA Executive Committee Agenda

May 25, 2017, Thursday

12:00pm PT / 1:00pm MT/ 2:00pm CT / 3:00pm ET

1. Agenda Changes/Approval, Announcements – MCMANUS

2. Approval of Executive Committee minutes for April 20, 2017 (attached)

3. President’s Update – MCMANUS (attached)

4. Vice-President’s Update – LE BEAU (forthcoming)

6. New Business:

a. RUSA membership dues increase - Board motion from B&F Committee (attached) - LE BEAU

b. RUSA recommendations for division-restructuring - recommendation 5 &6  (see attached documents) GERMAN/ALL  Outcome: Motion for June Board meeting

c. Discuss how to share and solicit comments for the final draft of the Professional Competencies (attached) - MCMANUS

d. Develop agenda for RUSA Board meeting on Tuesday, June 13, 2017 - MCMANUS

7. Agenda items for next Executive Committee Meeting Friday, June 23, 1:30-3:30 pm: TBD - MCMANUS

8. Adjournment

5-23-17

 

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ALA Website Advisory Committee

Discussion Draft Minutes from 5-5-2017 WAC Meeting

by Julianna Kloeppel (staff) on Tue, May 23, 2017 at 03:40 pm

Minutes from the Spring Virtual WAC Agenda

May 5, 2017, 05/05/2017 1:30 PM Central Time

In Attendance: Ron Block (chair), Anna Neatour (ALCTS Representative), Jennifer Peters (Intern), Kelly Sattler (LITA Representative), Vandy Pacetti-Donelson (AASL Representative), Sherri Vanyek (Staff Liaison). ALA-ITTS Staff: Louise Gruenberg, Pamela Akins, Julianna Kloeppel

Adobe Connect Session

Minutes from the Spring Virtual WAC Agenda

May 5, 2017, 05/05/2017 1:30 PM Central Time

In Attendance: Ron Block (chair), Anna Neatour (ALCTS Representative), Jennifer Peters (Intern), Kelly Sattler (LITA Representative), Vandy Pacetti-Donelson (AASL Representative), Sherri Vanyek (Staff Liaison). ALA-ITTS Staff: Louise Gruenberg, Pamela Akins, Julianna Kloeppel

Adobe Connect Session

The meeting recording link (Adobe Connect add-in may be needed.) http://ala.adobeconnect.com/penc9ac9q7ca/ (33.39 min.)

Agenda

1.0 COO Recommendation

2.0 Priority Projects

2.1 Responsive Redesign

2.2 New ALA Connect

2.3 eStore/eLearning eCommerce

3.0 Status of IT External Review Recommendations

4.0 ITTS Staffing Issues

Other 

1.0   COO Recommendation

Formatting and sentence structure of the wording was discussed. Goal: Being complete and driving the points home. Who serves, how this represents everyone, who is responsible for appointing the members. Those who want to revise the COO document can listen to the discussion of points in the meeting recording. Suggestions should be posted and a way to complete the edits will be decided.

The COO document is available here: http://connect.ala.org/node/266178

2.0   Priority Projects

2.1   Responsive Redesign - Louise Gruenberg

 A screenshare of the redesign project was shown. The 2017 Redesign Form used by web managers or content editors to make selections in colors and pods was displayed and progress on that form by units was discussed. Complete: migration to new servers, one-on-one sessions with division staff regarding redesign choices and deadlines for theming choices.

Site migration schedule:

Weeks 5/8 and 5/15 – migration of sites which are shifting in order to place them with the new global navigation

Week of 5/8: a draft schedule for microsite retheming will be sent to ALA Staff

Questions were:

Kelly Sattler: Schedule for the divisions retheming? Answer: It’s a combination of using the draft schedule and timing when decisions are made for look and content. We might be partially done by annual and fully done by end of fiscal year.

Rob Block: Testing of the site? Answer: We did testing at 2015 Annual and Midwinter for usability with the new global navigation. Current shortcuts (committee, division, roundtable) are still available in the footer and components are customizable.

2.2   New ALA Connect – Sherri Vanyek

Test site is almost ready for WAC review. In the meantime, Pam is developing best practices, video tutorials, and a training plan for the summer months. Go live is scheduled for late July/ early August to avoid conflicts with work during Annual. Note that URL, login, and credentials will remain the same for users. The old ALA Connect will no longer be available once we begin using the new ALA Connect.

Ron Block: Testing and training details? Answer (Pam Akins) yes, there will be resources including videos and feedback will be collected to monitor the experiences around ALA.

2.3   Estore - Sherri Vanyek

EStore plus eLearning eCommerce scope/ details. At present, we’re finalizing the designs for the project. Demos of checkouts and user experience. Louise and eStore project manager, Steven Pate are working on consolidating taxonomies, search results and faceted searching. A test site will be available to WAC and for accessibility testing by ITTS staff (Louise and Sean Bires)

Launch for Phase 1: Planned for July 6. Only the Store and eLearning products currently sold in the ALA Store.

Phase 2: Planned for August 2017. The rest of ALA eLearning webinars and online courses.

Phase 3. Scheduled for September 2017. Small face to face events

This project has been fast tracked/ a priority project for ITTS since March 2016 because the current ALA Store software is on its last legs.

3.0   Status of IT External Review Recommendations

Post in the ALA Connect Group: http://connect.ala.org/node/265478 Approximately 23% of the recommendations are complete if you weighted them all equally. February: Sr. Business Intelligence Analyst/Project Manager position added (Brian Willard). December 2016 eStore Project Manager position was also filled (Steven Pate). These positions are making a great impact. We’re still working on other positions. Dues and Donations E-commerce went live in October 2016. December: Merge of Moodle installations to combine ALA Moodle and ALA Publishing Moodle. September: Office 365 installation. Responsive Redesign meetings – all divisions and most offices have had sessions. Community engagement specialist recommendation was to continue funding- Pam Akins is currently fulfilling this position. IT Advisory committee- this committee has fulfilled that recommendation with the COO document discussed in this meeting. Regarding filling other positions described in the recommendations: new positions for 2018 will not be funded. But as funds become available resources are planned to be added: staff, consultants, or a combination.

4.0   ITTS Staffing Issues - Sherri Vanyek

4 staff are out on intermittent Family Medical Leave (FMLA)

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ACRL Division-level Committee Leaders

Discussion ACRL program proposals for 2018 ALA Annual Conference

by Megan Griffin (staff) on Tue, May 23, 2017 at 10:51 am

ACRL invites its committees, sections, interest groups and individual members to consider submitting program proposals for the 2018 American Library Association (ALA) Annual Conference in New Orleans.

For the first time, program proposals will be submitted via a centralized submission site for all ALA Divisions, RoundTables, Committees, and Offices.  ACRL members must choose “ACRL” on the first screen of the submission form in order to have the program included in the ACRL pool of programs to be reviewed.

ACRL invites its committees, sections, interest groups and individual members to consider submitting program proposals for the 2018 American Library Association (ALA) Annual Conference in New Orleans.

For the first time, program proposals will be submitted via a centralized submission site for all ALA Divisions, RoundTables, Committees, and Offices.  ACRL members must choose “ACRL” on the first screen of the submission form in order to have the program included in the ACRL pool of programs to be reviewed.

There will be a virtual meeting at 11:00 a.m. CST on June 1, 2017, for ACRL units and members interested in submitting proposals for a 2018 ALA Annual Conference program. The purpose of this meeting is to provide potential conference program planners with an understanding of the Annual Conference program planning process, including budgets, timelines and planning tips.

RSVP online to attend the June 1 virtual meeting. Once login instructions are available, attendees will be notified.  Login instructions will also be posted on the main ACRL page in ALA Connect.

2018 ALA Annual Conference program proposals are due August 25, 2017.  The ACRL Professional Development Committee will review proposal and select 2018 Annual Conference programs, with notifications issued in October 2017.

More details about the Annual Conference program process are on the ACRL website. Contact ACRL Program Officer Megan Griffin at mgriffin@ala.org or ACRL Manager of Professional Development Margot Conahan at mconahan@ala.orgwith questions concerning the program proposal process.

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ACRL Communities of Practice Assembly

Discussion ACRL program proposals for 2018 ALA Annual Conference

by Megan Griffin (staff) on Tue, May 23, 2017 at 10:50 am

ACRL invites its committees, sections, interest groups and individual members to consider submitting program proposals for the 2018 American Library Association (ALA) Annual Conference in New Orleans.

For the first time, program proposals will be submitted via a centralized submission site for all ALA Divisions, RoundTables, Committees, and Offices.  ACRL members must choose “ACRL” on the first screen of the submission form in order to have the program included in the ACRL pool of programs to be reviewed.

ACRL invites its committees, sections, interest groups and individual members to consider submitting program proposals for the 2018 American Library Association (ALA) Annual Conference in New Orleans.

For the first time, program proposals will be submitted via a centralized submission site for all ALA Divisions, RoundTables, Committees, and Offices.  ACRL members must choose “ACRL” on the first screen of the submission form in order to have the program included in the ACRL pool of programs to be reviewed.

There will be a virtual meeting at 11:00 a.m. CST on June 1, 2017, for ACRL units and members interested in submitting proposals for a 2018 ALA Annual Conference program. The purpose of this meeting is to provide potential conference program planners with an understanding of the Annual Conference program planning process, including budgets, timelines and planning tips.

RSVP online to attend the June 1 virtual meeting. Once login instructions are available, attendees will be notified.  Login instructions will also be posted on the main ACRL page in ALA Connect.

2018 ALA Annual Conference program proposals are due August 25, 2017.  The ACRL Professional Development Committee will review proposal and select 2018 Annual Conference programs, with notifications issued in October 2017.

More details about the Annual Conference program process are on the ACRL website. Contact ACRL Program Officer Megan Griffin at mgriffin@ala.org or ACRL Manager of Professional Development Margot Conahan at mconahan@ala.orgwith questions concerning the program proposal process.

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