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Event Eric Forte

by Sarah Hammill on Thu, Apr 3, 2014 at 01:32 pm
in IAmRUSA

IAmRUSA Interviewee for the Week of April 14th is

Eric Forte

Ask him a question!

 

Discussion Board Response: ACRL and Data Management: How ACRL may best serve members

by Kara Malenfant-IL (staff) on Tue, Apr 15, 2014 at 11:53 am
in ACRL Research and Scholarly Environment Committee (Association of College and Research Libraries)

To:          Lisa Macklin, Chair, Research and Scholarly Environment Committee

From:    Mary Ellen Davis, ACRL Executive Director

Date:     April 11, 2014

Re:         ACRL and Data Management:  How ACRL may best serve members

Cc:         Trevor Dawes, ACRL President

Irene Herold, ACRL Director-at-Large

              Lori Goetsch, Chair, ACRL 2015 Coordinating committee 

Yasmeen Shorish, Convener, Digital Curation Interest Group

Angela Courtney, Convener, Digital Humanities Interest Group

To:          Lisa Macklin, Chair, Research and Scholarly Environment Committee

From:    Mary Ellen Davis, ACRL Executive Director

Date:     April 11, 2014

Re:         ACRL and Data Management:  How ACRL may best serve members

Cc:         Trevor Dawes, ACRL President

Irene Herold, ACRL Director-at-Large

              Lori Goetsch, Chair, ACRL 2015 Coordinating committee 

Yasmeen Shorish, Convener, Digital Curation Interest Group

Angela Courtney, Convener, Digital Humanities Interest Group

Joyce Ogburn, Chair, Intersections of Information Literacy and Scholarly Communication Task Force

Stephanie Davis-Kahl, Liaison, Research and Scholarly Environment Committee

Marianne Stowell Bracke, Vice-Chair, Science and Technology Section

Lori Goetsch, ACRL 2015 Conference Chair

Margot Conahan, ACRL Manager of Professional Development

Kara Malenfant, ACRL Senior Strategist for Special Initiatives

Chase Ollis, ACRL Program Coordinator

Tory Ondrla, ACRL Conference Supervisor

 

I am writing to inform you that the ACRL Executive Committee, at its Spring Executive April 2, 2014, meeting in St. Louis, approved the following recommendations of the Data Management Roles report:

 

1)      Have a pre-conference workshop on data management at ACRL 2015. The Executive Committee that the topic was important enough that a slot at the ACRL 2015 Conference would be reserved for this preconference and it would not have to go through the competitive  process. The preconference will be held Wednesday, March 25, 2015, at the Portland Convention Center. We anticipate a day long preconference and these are scheduled from 8:30 a.m.-3:30 p.m. so that they can be completed before the first keynote session.

 

However, the Executive Committee noted that there were weekly if not almost daily notices of professional development opportunities in this area already underway and recommended that ACRL not wait for another year to offer a workshop.  Staff will work with you and the interested parties to identify existing opportunities that may be offered under the ACRL umbrella. Margot Conahan mconahan@ala.org will work with you on developing these additional opportunities and can help you with any logistical information developing the one-day joint Research and Scholarly Environment Committee and Digital Curation Interest Group preconference.

 

2)      Add more information on data management to the ACRL Scholarly Communication Toolkit, including linking to existing resources.

 

The Executive Committee felt this was an important and logical step to take and looks forward to seeing more content on this topic added to the Toolkit.  Your staff liaison, ACRL Senior Strategist for Special Initiatives Kara Malenfant can assist with adding more information on data management to the ACRL Scholarly Communication Toolkit, including linking resources on the ACRL website, as well as creating data literacy competency standards.

 

3)      Survey DCIG members for their needs and suggestions on data management.

 

The Executive Committee asked whether you (and any of the members copied here) might be aware of a member with expertise in this area that would be willing to work on crafting a survey. It was also suggested that many academic institutions offer assistance in survey design through the campus assessment office and it would be ideal if that expertise could be brought to this project.  If you could identify such an individual I will work with him/her to identify the best way and time to launch the survey.

 

As to your fourth recommendation to develop data literacy competency standards, some members of the ACRL Executive Committee had attended a presentation at CNI the day before the Executive Committee meeting about the research data management competencies being developed by the Association of Research Libraries (ARL). The draft document that was shared seemed to indicate considerable overlap with what ACRL might develop. Rather than ACRL starting its own initiative, ACRL President Trevor Dawes will reach out to ARL to find out if ACRL might join this effort and have an ACRL member to be appointed to their group.

 

Regarding the fifth recommendation to create professional development opportunities on data literacy, ACRL will continue to work on this and welcomes suggestions from all of the members who prepared this report.  Currently ACRL is offering an online course and a webinar on these topics this month and next. (Details posted below.) We welcome your suggestions for expanding our work in this area.

 

 Thank you for your stewardship on the important topic of data management. I so appreciate your participation in the Midwinter Forum that we held and in developing such a thoughtful set of recommendations. I especially appreciate your willingness to use the Knowledge-based Dialogue approach to preparing your report. It made it very easy for the Executive Committee to engage with the recommendations and understand the thinking behind them.

 

Please let me know if I can provide any assistance as we continue this work.

 

 ACRL Webinars and Online Courses

What You Need to Know about Writing Data Management Plans (April 7-25, 2014)
Description: Demand for data management plan consultants is growing as more granting agencies add this requirement. Most presentations concerning data management do not provide practical advice on how to consult with researchers writing a data management plan for grant submission. This course teaches participants about the elements of a successful data management plan, and provides practice critiquing data management plans in a supportive learning environment where no grant funding is at stake.  Join two experienced data management plan consultants with experience in liaison librarianship and information technology as they demonstrate how all librarians have the ability to successfully consult on data management plan. Each week will include assigned readings, a written lecture, discussion questions, weekly assignments, and live chats with the instructors.   

Participants will examine how data and metadata are defined, open data formats, dark archives, and secure repositories as well as addressing specialty concerns such as how securely preserve information related to at risk populations, etc. Selection of effective long term data preservation and sharing strategies will also be examined. Lastly, participants will evaluate sample data management plans from the sciences, social sciences, and the arts and humanities as a final project for the course. Critiques of each plan will be presented to the class during the final chat session at the end of the course.

 

Learning Outcomes:

  • List specific data depository resources in order to formulate recommendations for researchers to securely deposit and share their data.
  • Learn about how different funding agencies, and departments within those agencies, have different requirements for data management plans in order to determine how to effectively advise each researcher according to the requirements for their specific plan.
  • Analyze sample data management plans in order to develop an understanding of what constitutes a thorough data management plan.

Presenters: Dee Ann Allison, Professor, University of Nebraska-Lincoln; Kiyomi Deards, Assistant Professor, University of Nebraska-Lincoln

LIVE WEBCAST –Scheduled for May 27

An Introduction to Data Management Plans (May 27, 2015)

Description: Data management is one of the hottest topics in librarianship due to the increasing number of funding agencies, both federal and private, that are requiring data management plans (DMPs) as part of the grant application process. Management of information and libraries are a natural fit but many librarians remain unsure of how they can effectively work with researchers creating DMPs.   

Join two data management plan consultants as they provide a detailed guide to the basic principles of data management plan consultation that attendees can use to guide their own data management plan consultations. Discover how the skills and knowledge  you already have can lead to a successful data management consultation. Participants will examine the elements of a data management plan, learning about data repository and preservation options, discuss the pros and cons of providing boilerplate language to researchers, and learn about tips and tricks for dealing with unique data management issues.

Learning Outcomes:

  • Learn the required elements of a data management plan in order to evaluate the data management plans of their researchers.
  • List specific resources related to data management plans, and data depositories, in order to formulate recommendations for researchers working on a data management plan.
  • List specific issues that must be addressed in a data management plan regarding long term preservation of data, file formats, and disposal of physical samples in order to evaluate whether of not all types of data, and their preservation have been addressed by a data management plan.

Presenter(s): Dee Ann Allison, Professor, University of Nebraska-Lincoln; Kiyomi Deards, Assistant Professor, University of Nebraska-Lincoln

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Event Carla James

by Sarah Hammill on Tue, Apr 15, 2014 at 09:02 am
in IAmRUSA

IAmRUSA Interviewee for the Week of June 2nd is

Carla James

Ask her a question!

Online Doc Agenda Item Parking Lot

by David Vess on Tue, Apr 15, 2014 at 06:12 am
in GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)

What is this?

Below are future board meeting agenda items.  If no one takes up an agenda item, it will be dropped from the list in about a month.

How do you get an item on the board agenda?

Draft idea on getting items to the agenda:

What is this?

Below are future board meeting agenda items.  If no one takes up an agenda item, it will be dropped from the list in about a month.

How do you get an item on the board agenda?

Draft idea on getting items to the agenda:

Any round table member may bring meeting items to the board.  Board members may share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Each agenda item should include the following:

    • state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
      • will voting be required?
    • estimate amount of time needed on agenda
    • supply related documents or links to them

Note on agenda items: Since we only have an hour, we ask that you think about if we must have reports, updates, etc. during meeting time. We can always use the board email list for things like this where reports may be sent as attachments to all members.

Agenda Items List

Table of contents:

  1. Amendments to the GLBTRT Leadership Responsibilities Document (10 mins)
  2. Board Mailing -- Fundraising Mailing Costs (15 mins)
  3. Board Members on Committees (20 mins)
  4. Charge for Fundraising Committee (15 mins)
  5. Committee Member and Chair Guidelines (20 mins)
  6. Gender Neutral Restrooms at ALA Annual and Midwinter Meetings (15 mins)
  7. GLBTRT Board Meeting Norms Proposal (15 mins)
  8. GLBTRT Project Proposal Form – Proposal (15 mins)
  9. Web Site Updates & Marketing Proposal (15 mins)

1. Amendments to the GLBTRT Leadership Responsibilities Document (10 mins)

Action: Adopt amendments to the GLBTRT Leadership Responsibilities Document as posed in the below linked document called, "PDF Version of Initial Amendments - Shows Amendments."

    • Initial amendments to the document are linked below.
    • Posed amendments will be added to the document as they are shared.
    • Amendments can be posed by board members or GLBTRT members.
    • Amendments must be posed on the GLBTRT Board email list or via the board contact form.
    • Please pose amendments in one of two ways:
      • in a word document with Track Changes turned on; or
      • in an email message with line number information.

      Item Facilitator: David Vess

      Vote: At April May 9th Board Meeting

      Supporting Information:  The language in this document has a few spelling errors and some outdated language.  Changes in the Initial Amendments document shows those posed amendments from Vess.  Also posed are some general reporting expectations for board members.  Vess will try to add amendments to this document as they are posted on the board email list and via the board contact form.

       

      2. Board Mailing -- Fundraising Mailing Costs (15 mins)

      Action: Motion for the GLBTRT Board to approve payment for printed fundraising letter mailing expenses.
      Item Facilitator: Dale McNeil
      Vote: Yes
      Supporting Information:

      Cost Estimates from Kim Olsen-Clark, ALA Director of Development:

      Stock paper/Printing

      Letter, outer envelope, pledge form, giveALA instructions, return envelope

      $380

      Stamps

      .48 each

      $420

      Stuffing

      Outsourced (includes shipping costs of getting the materials up there and back-roughly 9 hours to stuff four inserts)

      $325

      Estimate total

       

      $1,125

      Message from Dale about this issue:

      ---------- Forwarded message ----------
      From: Dale McNeill (library) <dale.mcneill.ala@gmail.com>
      Date: Wed, Apr 2, 2014 at 12:02 PM
      Subject: [glbtrt-board] Fwd: Cost to GLBTRT
      To: "<glbtrt-board@ala.org>" <glbtrt-board@ala.org>

      Hello all--

      As you may know, there has been discussion of a sending a print appeal to members of the Round Table for the endowment (long term investment fund) that's restricted to the book awards. The cost for ALA to do this is below.

      It's been several years (at least 4) since we did a print letter appeal (I did that one myself, that is, Queens Library sponsored the printing, I donated the postage, and I stuffed the letters with a group of friends).

      It's a lot of work.

      Unless someone's library would be willing to pay for this, I'd like to put it on the agenda for our next meeting.

      We have funds to cover the expense. If our conference expenses are relatively low, we will end the year in the black. And we do have reserves. I think it's very important that we do the mailing, but I can't personally do it this year.

      Best, Dale

      3. Board Members on GLBTRT Committees (20 mins)

      Action: Motion that the GLBRT Executive Board codify practice into policy that GLBTRT Board Members may not simultaneously serve on the Board and on a committee except in their Board role as liaison.  Any current board member who is a member of a committee will be asked resign as of MW 2014.

      Item Facilitator: Ann Symons

      Vote: Yes

      Supporting Information:

      Background:  It is ALA practice, both within ALA and its Divisions, that Executive Board Members are not members of Committees of the same unit.  It is also the practice that a board member who is a member of a committee resigns from the committee upon service on the Board. 

      Rationale:  Conflict of Interest, necessity to be involved with the board, provide leadership on the board, use liaison responsibilities to learn more about the RT structure and engage with members; take time to envision what you want the RT to be and propose ways to improve.

      The GLBTRT Leadership Responsibilities Document States:

      Executive Board: The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.
      From: http://connect.ala.org/node/161432

      The charge of the board is as follows:

      The executive board will:

        • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
        • conduct and review all business between membership meetings;
        • carry out  the formal decisions of  membership;
        • review and approve an annual round table budget;
        • report activities to membership through round table communication channels; and make recommendations to membership by all round table communication channels.

      From: http://www.ala.org/glbtrt/about/glb-ec

       

      4. Charge for Fundraising Committee (15 mins)

      NB: Need amended draft charge from Larry.  Larry, the language you and Joel posed at 2013 Annual didn’t pass for a lack of mention of planned giving.  I found that in our notes.

      Action: Motion to adopt a charge for the GLBTRT Fundraising Committee

      Item Facilitator: Larry Romans

      Vote: Yes

      Supporting Information: The draft charge for this committee was not adopted at the board meeting at 2013 Annual Conference.

       

      5. Committee Member and Chair Guidelines (30 mins)

      Original Request from Board Contact Form
      http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

      Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

      Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

      Item Facilitator: David Vess [or anyone who wants to volunteer]

      Vote: n/a

      Supporting Information for Posed General Guidelines:  

      Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

      I just touched this up a but to incorporate some things said in this email thread. dsv

      LINK to posed General Cmte Guidelines:
      https://sites.google.com/site/glbtrt/cmteprocedures

      Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

        • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
        • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
        • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

       

      6. Gender Neutral Restrooms at ALA Annual and Midwinter Meetings (15 mins)

      Action: Discuss the following:  

      1) the idea of requesting ALA conference services that ALA establish gender neutral restrooms at annual conferences and midwinter meetings -- in conference centers and headquarter hotels

      2) the idea of GLBTRT creating a spot where there is a sign, small stickers, and some pens available for people who want to indicate their Preferred Gender Pronoun (PGP) on their conference badge.

      Item Facilitator: Julie Winkelstein

      Vote: Yes

      Supporting Information:

      Julie Winkelstein's write up in the SRRT Newsletter about gender neutral bathrooms http://www.libr.org/srrt/news/srrt186.php#11

      Creating Change Document Examples:

      1. Talking Points for Briefing Hotel Management Staff on Trans Attendees [Word doc]

      2. Transgender/Gender Non-Conforming Etiquette and Inclusion [Word doc]

      3. Preferred Pronoun Sticker Station Signage [Word doc]

       

      7. GLBTRT Board Meeting Norms Proposal (15 mins)

      Action: Motion to adopt the below meeting document as board procedure.

      Item Facilitator: David Vess

      Vote: Yes

      Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

       

      8. GLBTRT Project Proposal Form -- Proposal (15 mins)

      Action: Motion to adopt the draft project proposal form and add to website web forms along with the board contact form: http://www.ala.org/glbtrt/about/contact

      Item Facilitator: David Vess

      Vote: Yes

      Supporting Informationhttp://connect.ala.org/node/114947

       

      9. Web Site Updates & Marketing Proposal (15 mins)

      Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.

      Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

      Vote: Yes

      Supporting Information:

        • Examples: Look at any of the ALA division sites. They have their own header and color palette.
        • Costs:
          • Design of up to 6 feature slides for website: $400-500
          • Design of custom header for website and color scheme $400-500
          • List of potential slides to be developed: Book Awards; Elections; Committee Volunteering; Professional Resources Page; News site; Reviews site; OTR site; Rainbow Site;
          • If there is a concern with costs, I think it’s worth it to have professionally developed feature slides done first. We could live without a new website heading and color changes.

       

      More...

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