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Virtual Communities and Libraries

Event Step Up to the Plate @ your library - National Library Week on ALA Island

by Valerie Hawkins (staff) on Thu, Apr 9, 2009 at 02:48 pm

Megan McFarlane, coordinator for the Campaign for America's Libraries (Second Life avatar, Bunny Iwish), will host a talk on the fourth season of Step Up to the Plate @ your library. McFarlane will be on hand to discuss the 2009 season, which will focus on the history and diversity of America’s national pastime, and to answer questions on promoting the program. Meet Bunny Iwish at the Main Stage on ALA Island (128, 107, 29).

Second Life Users Group

Event Step Up to the Plate @ your library - National Library Week on ALA Island

by Valerie Hawkins (staff) on Thu, Apr 9, 2009 at 02:48 pm

Megan McFarlane, coordinator for the Campaign for America's Libraries (Second Life avatar, Bunny Iwish), will host a talk on the fourth season of Step Up to the Plate @ your library. McFarlane will be on hand to discuss the 2009 season, which will focus on the history and diversity of America’s national pastime, and to answer questions on promoting the program. Meet Bunny Iwish at the Main Stage on ALA Island (128, 107, 29).

Virtual Communities and Libraries

Event Watchmen Graphic Novel Discussion - National Library Week on ALA Island

by Valerie Hawkins (staff) on Thu, Apr 9, 2009 at 02:45 pm

Tina Coleman, ALA membership specialist (Second Life avatar, Kay Tairov), will moderate a book discussion of Watchmen. The discussion will focus on the graphic novel and its impact on modern literature and pop culture. Meet Kay Tairov at Banned Books Week Town Square on ALA Island (203, 55, 61).

Second Life Users Group

Event Watchmen Graphic Novel Discussion - National Library Week on ALA Island

by Valerie Hawkins (staff) on Thu, Apr 9, 2009 at 02:45 pm

Tina Coleman, ALA membership specialist (Second Life avatar, Kay Tairov), will moderate a book discussion of Watchmen. The discussion will focus on the graphic novel and its impact on modern literature and pop culture. Meet Kay Tairov at Banned Books Week Town Square on ALA Island (203, 55, 61).

ALCTS CRS Continuing Resources Cataloging Committee (Continuing Resources Section)

Online Doc 2001 Midwinter Minutes

by Jennifer B. Young on Thu, Apr 9, 2009 at 02:16 pm

ALA ALCTS Serials Section Committee to Study Serials Cataloging

 

Minutes of the Committee’s meeting held in Washington, DC, during ALA Midwinter, on Monday, Jan. 15, 2001, 2:00-4:00 PM

ALA ALCTS Serials Section Committee to Study Serials Cataloging

 

Minutes of the Committee’s meeting held in Washington, DC, during ALA Midwinter, on Monday, Jan. 15, 2001, 2:00-4:00 PM

 

 

Members present: Everett Allgood, John Radencich, Jina C. Wakimoto, Sally C. Tseng (Chair)

Interns present: E. Renette Davis, Rebecca S. Uhl, David C. Van Hoy

Member absent: Mary Grenci

Liaison present: Regina Reynolds (Library of Congress liaison)

Speakers present: Dr. Lois Mai Chan, Jean Hirons, Karen D. Darling, Becky Culbertson, John Attig

 

Sally Tseng welcomed all committee members, speakers, and guests to the meeting, and began the introductions.  Members and interns introduced themselves.

 

Sally Tseng made two announcements:

·        

Proceedings of the ALA Preconference, Metadata: Libraries and the Web—Retooling AACR and MARC21 for Cataloging in the Twenty-first Century, July 6-7, 2000, will be published as Cataloging the Web by ALA Editions.  Publication date is projected to be March 2001.

·        

This committee (CSSC) will co-sponsor (with ALCTS SS Policy, Research, and Publications Committee) a program at the ALA Annual Conference in San Francisco on Sunday, June 17, 11:00 AM-12:30 PM: “The Serials Pig in the Aggregator’s Poke, the Sequel: Technical Services and Public Services Actually Talk to Each Other!”

 

Sally Tseng introduced all those scheduled to speak during the meeting.

 

CC:DA Report (by John Radencich, substituting for Mary Grenci as CSSC representative to CC:DA)

  • Adam Schiff, Chair of CC:DA, reported that the Task Force to Review of Proposed Revisions to Chapter 12 of  AACR had been reconstituted.  The TF, chaired by John Attig, has been asked to review the version of the proposed changes as constituted following the JSC meeting in London in September 2000; a clean copy of the latest package of revisions is being prepared by the Library of Congress.
  • Barbara Tillett, Library of Congress, reported that LC would be acquiring archives of electronic journals.
  • Brian Schottlaender, ALA representative to the JSC, reported that, in general, the seriality related rule proposals were substantially approved.
  • The latest report of Task Force on an Appendix of Major and Minor Changes was discussed.  That TF, now asked to concentrate on major changes, will be reconsidering and redrafting its recommendations in light of the latest feedback from JSC and CC:DA.  One major question in need of resolution: Should the rules on title changes remain in Chapter 21, or should they perhaps be moved into Chapter 12 or incorporated into the Appendix of Major Changes?
  • Brian Schottlaender reported on a JSC discussion of the cataloging of multipart items.  There was agreement that in those cases where the title of a multipart item changes, a single record was preferred.  The question is which title, earliest, latest, or predominant, should be used for the description.  A straw poll during the CC:DA meeting indicated that description based on earliest title was favored.
  • CC:DA member Kate Harcourt proposed  rule changes for AACR 21.30J1 (Title added entries).  Her proposal was to delete the four specific exceptions listed in 21.30J1 to title added entries for items entered under personal heading, corporate heading, or uniform title.  CC:DA voted, not to remove the exceptions, but  to make them optional exceptions.

 

Library of Congress/CONSER/National Serials Data Program report (Regina Reynolds)

  • LC’s serial record conversion effort is approximately 25% complete.  Check-in records for more than 18,000 serial titles have been converted.
  • RLG’s conversion of authority records from Wade-Giles to Pinyin has been completed.   Those records were then loaded into the LC database and have subsequently been redistributed to all other authority nodes.  OCLC staff continues to work on conversion of Wade-Giles bibliographic records (including CONSER serial records) to Pinyin.  Current expectations are that these bibliographic records will be converted and ready to load in spring 2001.
  • LC’s new Voyager ILS has been in operation just over a year.  A new software release, targeted for May 2001, will add the ability to display Chinese, Japanese, Korean, and Hebrew language characters in the web OPAC.
  • Four new members have joined CONSER: National Library of Wales, Hong Kong University of Science and Technology, University of Oregon, and R.R. Bowker.  Bowker, as an affiliate member, will fund a staff member who will work at LC, within the NSDP.
  • Module 31 (“Remote Electronic Serials”) of the CONSER Cataloging Manual has been revised, based largely on the recommendations and efforts of a new CONSER E-serials specialists group.  The revision has not yet been published, but it is available online at the CONSER web site.
  • The Publication Patterns Group now has 19 participating institutions, adding publication patterns to CONSER records in OCLC.  A Workflow Analysis Task Group, expected to explore models for utilizing the pattern data, has been established. Work on a project aiming to load pattern data from 25,000 to 30,000 Harvard records into CONSER records progresses.  The load of the Harvard pattern data is expected in Jan. 2001.
  • SCCTP training efforts continue to expand.  There have 54 sessions of the basic serials cataloging workshop.  In Jan. 2001 a training-the-trainer session will be held for 29 new Serials Holdings Workshop trainers-to-be.  And, two new SCCTP courses are in development, one in advanced serials cataloging and the other in e-serials cataloging.
  • Jean Hirons, CONSER Coordinator, visited several libraries in the UK and attended the JSC meeting in London.  Jean and Regina attended the recent “Meeting of Experts”, which advanced serials cataloging harmonization efforts.  Experts from the AACR, ISBD(S), and ISSN communities attended, and important agreements were reached that should more closely align several now-variant policies and practices.  Fewer new records, because of trivial minor title changes, will be one eventual result of these agreements.
  • The CONSER AACR Review Task Force, established in 1995, completed its work in Nov. 2000.
  • The new Bowker NSDP position has been advertised and interviews are underway.  Additionally, NSDP may be looking for a new e-serials cataloger later in 2001.   An increased workload has been noted, due in part to publishers more and more frequently requesting separate ISSNs for the electronic versions of their serials.
  • Forty people from 27 ISSN centers attended the ISSN Directors Meeting at LC/NSDP in Sept. 2000.  For the ISSN community this meeting laid the groundwork for the subsequent harmonization meeting.   Agreement was reached on following a successive entries policy for both successively issued resources and integrating resources, though the latter decision is on hold pending confirmation by the ISSN Network directors.
  • The ISSN as a URN:  Development of the ISSN as an actual World Wide Web browser link between a user, the continuing resource, its bibliographic records, and other related resources, such as abstracting and indexing services, progresses.  For example, a web browser plug-in is now available that allows a user to display simultaneously in a split screen both the publication itself and its bibliographic record, as the result of keying into the web browser line the title’s ISSN. 

 

“Subject Access to Networked Resources: Implications for LCSH, LCC, and DDC” (Dr. Lois Mai Chan)

As background to her presentation Dr. Chan pointed out two recent relevant activities:

·        

Establishment within ALA of the new ALCTS CCS SAC Metadata and Subject Analysis Subcommittee, which is charged with identifying and studying the major issues surrounding the use of metadata in the subject analysis and classification of digital resources http://www.ala.org/alcts/organization/ccs/sac/metasub.html>.  While the subcommittee’s initial investigations concerned Dublin Core metadata, its efforts quickly expanded beyond DC into other metadata schemes.

·        

Assembly at LC of approximately 125 experts, Nov. 15-17, 2000, for the invitational Bicentennial Conference on Bibliographic Control in the New Millennium, which carried as its theme, “Confronting the Challenges of Networked Resources and the Web” http://lcweb.loc.gov/catdir/bibcontrol/>.

 

Dr. Chan’s study and analysis of the work of the subcommittee, on which she serves, and of the papers and proceedings of the conference, which she attended, has led her to identify a series of themes and concepts relating to subject access to web resources.  She presented the results of her latest examination and research in a series of quickly explained visual slides.  

Common themes regarding subject access to networked resources identified, from the conference papers in particular:

  • A tiered approach to bibliographic control of web resources, from elaborate to simple, depending on expert evaluation of the relative importance of varied resources.
  • Multiple standards and multiple schemes are being used, usually for different purposes, but sometimes within a single system.
  • We need efficiency and the capacity for handling a large quantity of resources.
  • Whatever tools we are using they must be scalable and extensible.
  • Latest important criterion, developing into “buzzword” status: Interoperability.
  • om the user’s perspective, the ideal would be one-stop, seamless access to all resources in all formats.

 

Operational requirements for a bibliographic tool providing this access:

  • Flexibility, adaptability, and versatility.
  • Simple in application.
  • Amenable to computer application.
  • Partnership is vital; catalogers/librarians can’t do it all anymore, but must team up with others who doing similar work.

 

Functions of subject access tools (e.g., subject terms, classification):

  • To assist searchers in identifying the most efficient paths for subject retrieval.
  • To help users focus their searches.
  • To enable optimal precision with optimal recall.
  • To assist users in developing alternative search strategies.
  • To combine all of these functions in the most efficient and economical manner.

 

Expanding roles of controlled vocabularies:

  • Use in surrogate-based indexing & retrieval (e.g., an OPAC) well established.
  • Can play a role in text or content-based indexing & retrieval as a compliment to uncontrolled or keyword approaches (e.g., as a query expansion device).
  • Potential for serving as a basis for multilingual thesauri.
  • Potential for serving as a basis for subject or domain specific thesauri.
  • Way in the future, serving as the potential framework for implementing a comprehensive metathesaurus.

 

Expanding roles of classification:

  • Traditionally has served as a shelf-location device.
  • Similarly has served as an organizing tool for classified catalogs and bibliographies.
  • Can now serve as a provider of access points to other types of metadata records.
  • Can now serve in the web environment as a subject-based organizing tool, and can serve as a navigational mechanism for web portals.
  • Can now serve as a switching mechanism in a multilingual environment.

 

The SAC Subcommittee categorized the options available for any general controlled vocabulary to be utilized for subject analysis in metadata records:

  • Creation of a new vocabulary.
  • Adoption of one or more existing schemes.
  • Adaption of an existing scheme, with modifications wherever necessary.

 

Of the options, the approach recommended by that subcommittee:

·        

Adopting an existing vocabulary or multiple vocabularies, with or without modifications.

·        

Adaption of either LCSH or Sears’ List of Subject Headings as the basis for subject data in the Dublin Core metadata records was recommended for a general collection. 

 

Reasons why LCSH could be recommended:

  • It is the largest controlled vocabulary, covering all subject areas, in the English language.
  • It has synonym and homographic control.
  • Contains rich links to indicate the types of relationships amongst the terms.
  • Has been used as a model for subject heading systems throughout the world; it has become a de facto universal system.
  • Will ensure semantic interoperability between MARC records and other metadata records.

 

Issues that need to be addressed:

  • Reexamination and possible restructuring of vocabularies, LCSH, LCC, and DDC.
  • Mapping of multiple vocabularies.
  • Integration of subject access tools (i.e., utilization of subject headings and classification in combination, rather than in isolation).
  • System design.

 

Time constraints did not permit full elaboration of all these issues, but some of the more significant points mentioned were:

  • For LCSH: Enumeration (pre-established index terms) versus faceting in term construction.
  • For classification: Flexibility in depth and in subject collocation; subject or domain specific classification (i.e., mini-classification or mini-thesauri).
  • “Multiple vocabularies” refers not just to different controlled vocabularies, but also vocabularies in different languages and different domains.
  • Integrating subject access tools: Some research has demonstrated the power of using subject headings in combination with classification.
  • For system design in the area of subject data storage and retrieval (features recommended by the SAC subcommittee): Automatic mapping, online tools, and online assistance for both catalogers and non-catalogers.
  • For subject data access and retrieval (features recommended by the SAC subcommittee): consider not only the OPAC but also other web interfaces; develop guidelines for display (Cf. IFLA’s effort in this area).
  • For delivery: Consider not only the OPAC, but also search engines, commercial databases, and web search engines; consider interface design, indexing (both automated and intellectual), and retrieval.

 

Lastly, Dr. Chan delineated a scenario for a redistribution of efforts in this area:

  • Behind the scenes intellectual efforts as traditionally done by catalogers and indexers.
  • Leave to the computer what is programmable and repetitive; leverage technology, in support of the informational professionals, to the fullest extent possible.
  • If the first two parties, above, are doing as much as possible, we can then hope to see the possibility of a situation where non-librarians (e.g., authors) create metadata.

 

Report on Harmonization of AACR, ISBD, and ISSN; ISBD aspects (Karen Darling)

  • Darling agreed that the harmonization meeting was a wonderful, positive, and successful meeting.  Harmonization was achieved in many—if not all—areas.
  • The new edition of ISBD(S), which will be known as (ISBD(CR) (“CR” for “Continuing Resources”), will be a brand new standard.  When ready it will enter a four-month international review stage. The hope is to have a clean copy ready for distribution at this summer’s IFLA Conference in Boston, Mass.
  • In response to a question, Darling indicated that copies of the review document would be available from the Standing Committee on Cataloging, the IFLA unit responsible for the ISBD standards.

 

Report on Harmonization of AACR, ISBD, and ISSN; general overview and AACR aspects (Jean Hirons)

Sixteen people representing eight countries attended the harmonization “Meeting of Experts” held at LC Nov. 12-14, 2000. 

  • Because all three standards are now under review for revision, this was seen as an opportune time to make an attempt to bring them into greater alignment.  Thus, the goal of the meeting was to reach consensus, as much as possible, in resolving differences in treatment of “continuing resources”—the specific focus of this meeting—by the three standards.   
  • For integrating resources specifically, harmonization of AACR and ISBD(S) was achieved, as both will mandate latest entry cataloging.  However, the ISSN standard will continue, for now, to specify successive entry cataloging for integrating resources. 
  • General agreement on the basis of description: for serials, description based on earliest issue, and for integrating resources, on latest issue.
  • For AACR, publisher descriptive information will come from those same sources, although ISSN rules call for latest information in all cases and ISBD(S) would like to do the same.  For MARC record purposes, the multiple 260 fields approach for publisher changes—an idea discussed at a previous CSSC meeting—will likely be presented to MARBI for determination.
  • Agreement was reached on some of the specifics of title transcription where minor discrepancies currently exist (e.g., agreement to always prefer full form of title over a title initialism appearing in the same source).
  • There was significant agreement, as well as significant change for all, in (re)defining major and minor title changes.  Some changes most of those present at this meeting would consider significant:
    • All current LC Rule Interpretations for this area to be incorporated into the rules themselves.
    • No more LCRIs here; any future changes to be accomplished via rule revision instead.
    • Minor change: Change/addition/deletion of name for the same issuing body anywhere in the title.
    • Minor change: Change/addition/deletion for words in a list, as long as it doesn’t’ reflect a significant change in subject matter.
    • Minor change: Change/addition/deletion in title of a generic word, from any language, indicating type of publication (e.g., “magazine,” “journal,” or “newsletter”).

 

  • For edition (where AACR is currently silent) there was general agreement that only a revisions indicating a substantial change to the scope, coverage, or language of a serial would be considered a major change.
  • A change of physical format at the GMD level was agreed to be a major change.  It was more challenging, though, to try to reach agreement at the more precise levels of physical description (i.e., the MARC 300 field level).
  • Examples of some topics discussed, but where harmonization could not be achieved at this time, generally because the differences amongst the rules are so very significant, would be: Common title/section title and series/subseries and Romanization standards.  And, once again,  “latest entry cataloging” for serials was raised as a discussion topic, but it was eventually set aside, as the timing was not right any such monumental change.
  • Another concept discussed at a previous meeting of CSSC, the International Standard Serials Title (ISST), generated interest, but was seen as needing further thought.  A group was established, under the aegis of ISSN, to investigate further.  That group is expected to meet in Boston during the Annual IFLA Conference in Aug. 2001. 
  • If harmonization is to be maintained, perhaps even to be extended, there is a concomitant need for coordination of the revision processes for these standards.  ISBD standards, in particular, need a continuous revision process.  John Byrum, of the Library of Congress, working together with Ann Huthwaite, Chair of the JSC.

 

Report and Discussion on the Status of the Revision of Chapter 12 of AACR (John Attig, Chair of the CC:DA Task Force to Review the Proposed Revisions to Chapter 12

http://www.ala.org/alcts/organization/ccs/ccda/tf-serr1.html>)

·        

The general reaction at CC:DA to the current version of changes to Chapter 12 (and several other related rules) was positive.  The major issues related to the revision package concentrate on the definition of “Continuing resource” and the scope of the new Chapter 12.

·        

The term “Continuing resource” will appear in the revised Chapter 12, in its scope statement and perhaps elsewhere in AACR.

·        

There has been some debate, including at CC:DA, of the desirability of splitting the revised Chapter 12 into two separate chapters, one for serials and a second for integrating resources.  Each approach has disadvantages.  Within a single chapter construction some rules have differing instructions for serials and for integrating resources.  But, with two separate chapters, many of the rules that apply to both types would have to be repeated in a second chapter.

·        

Current working title of the new Chapter 12 is “Serials and Integrating Resources.”   In response to a straw poll regarding the title of a new combined chapter 12, most of those present favored “Continuing Resources” over “Serials and Integrating Resources.”   No one at the meeting appeared to have a problem with the shorter title despite the fact that, strictly speaking, that term would not encompass finite integrating resources, which are nevertheless covered by the new chapter.

 

“Partnerships to Mine Unexploited Sources of Metadata” (Regina Reynolds)

Originally delivered by Reynolds at the LC Bicentennial Conference, this paper contains special relevance to the serials cataloging community.  Because of its importance and timeliness, Reynolds was asked (and she agreed) to give an “encore presentation” this CSSC ALA Midwinter Meeting.  Since the complete paper, as well as a thorough summary, is available http://lcweb.loc.gov/catdir/bibcontrol/reynolds.html> at the conference website, and is expected to remain available there for the foreseeable future, a short summary only will be given in these minutes.

 

The rapid increase in important web resources needing timely bibliographic control serves to emphasize that if the library catalog is to continue in its role as a portal to web-based bibliographic resources, new mechanisms for obtaining and constructing our catalogs’ bibliographic data must be sought.  Further, the necessity for constructing a bibliographic hierarchy, as one means for collective survival, has also become evident.  In such a hierarchy, where traditional cataloging would typify the highest record level, less labor-intensive methods for obtaining the data comprising the lower level records are needed. 

 

These realities have lead Reynolds to suggest that our bibliographic records must, more and more, be produced via partnership with others who produce relevant source data.  Metadata could be captured (and converted and enhanced wherever necessary) from existing resources, such as the ISBN and ISSN identifier registration processes.  Additional metadata could be captured from CIP, copyright, and similar publisher registration procedures.  Some still-developing identifier processes could yield metadata (e.g., Digital Object Identifier (DOI) and International Standard Text Code (ISTC)) provided by resource creators and producers.

 

It is crucial to note that since all these procedures are designed to incorporate data in electronic form, exactly the form in which we need it, “only” the partnerships and the conversion of the data to MARC format are required to assemble these pools of metadata into formats capable of being utilized in our catalogs.  Further, the registration procedures themselves could be examined to see if modifications or enhancements might be possible that would result in greater standardization of the data, and might possibly produce more bibliographically relevant data as well.  In this regard, the utilization of web-based templates and interactive registration processes show promise.  We should even hope and plan for a next major advance: provision of subject information by publishers.

 

Reynolds illustrated her presentation with specific references to web-based processes she knows so very well because they are employed in her specific area of expertise, the ISSN registration for U.S. serials, as conducted at NSDP, the U.S. ISSN Center.   Data provided by serial publishers via a web-based template is converted into a basic catalog record, which can then be edited and enhanced by a cataloger.   And it can, by the way, even be returned to the web-resource provider for embedding into the HTML-coded descriptive data of the resource.  Refinement of the registration process by incorporating error checking processes, more precise instructions, pull-down menus, and possibly interactive procedures, could yield even greater efficiencies.

 

“One for Nine: the Shared Cataloging Program of the California Digital Library” (Becky Culbertson)

The California Digital Library (CDL), sometimes also referred to as the University of California’s “Virtual Tenth Campus,” has its physical headquarters in Oakland.  The electronic resources comprising the CDL may be accessed at any one or more of the “real” UC campuses.   Cataloging policies and practices for those CDL resources have been by set by catalogers from all campuses.  But, contributions of bibliographic records to the catalog of the UC System’s CDL come from the UCSD campus where the CDL’s Shared Cataloging Program (SCP) is based

http://orpheus-1.ucsd.edu/disc/cdl/>.

 

Culbertson related a brief history of the program from its beginnings in Oct. 1997, emphasizing the cooperative nature of the cataloging efforts that serve to support what is also a cooperative, or shared, acquisitions and licensing program.  Particularly challenging for a multi-campus, multi-library program is decision-making, and Culbertson presented details of the resulting agreements, and described practices applicable to the catalog records themselves: e.g.:

·        

Single-record approach is used whenever possible.  E-resources are noted on an existing record for the non-electronic (usually print) version of a resource even if that tangible version is not held by one of the UC libraries.

·        

Holdings data for the e-version, as well as any usage restrictions, are presented in the corresponding 856 field.  MARC 007, 530, and 776 fields are added to the single record in order to describe details of the e-version.

·        

To provide bibliographic access by form, a local MARC 655 is added to every record: 655 b7 Online resource.

·        

To provide bibliographic access by name of the e-package or collection, an identical MARC 710 is added to every record in a particular e-package, e.g.:  710 2b ScienceDirect (Online Service).

·        

Individual UC Campus accessibility is indicted via addition of a separate 920 for each campus having access to the title, e.g.: 920 bb UCSB

·        

Local MARC 599 is used for cataloger communications—to indicate that a record is “NEW” or that it has been revised in some way (and by whom and when).

 

 CDL has been particularly innovative in its across the board adoption of the use of persistent URLs, or PURLs, which in its program are called “PIDs” (for “Persistent IDentifiers”).  Catalogers assign a PID to every e-serial (e.g., “http://uclibs.org/PID/1990 “), and that PID will remain unchanged in the bibliographic record throughout the record’s existence.  Using OCLC PURL software on a CDL server located in Oakland, that same PID can be set to refer to the URL used by the resource today and can also be reset on the server to refer to any new URL that might be assigned by the publisher of the resource in the future.    The PURL server is utilized for link checking and PID maintenance weekly by UCSD (only).

 

The PURL/PID approach to URL maintenance at CDL has been so successful that Culbertson sees a potential role for the CONSER Program in a more extensive, and of course cooperative, serial PURL effort.

 

The pool of bibliographic records for the resources available through the CDL are included in MELVYL, the UC System’s OPAC.  Additionally each campus may choose to utilize any or all of the records in its own OPAC in some way.   Each campus is free to determine for itself the specific way the records might be used.

 

Questions for speakers:

  1. For Culbertson: Why does the program use the single-record approach when a library does not have the publication in its non-electronic form?  The records are for what is essentially a union list; one library may hold the publication in its original form, while the others do not.  Also, a consistent practice was seen as necessary.
  2. For Culbertson: What practice applies when the same title appears in multiple versions, in different packages?  A separate 856 field is used for each separate version; $3 of each MARC 856 is used to explain the coverage and any related unique details of each version.
  3. For Regina and Jean: Please explain what the ISST is, why it has been proposed, and how it differs from the key title?  Points mentioned in their response:
    • The ISST was meant to replace the key title, and in some cases, the uniform title as well.  Ideally, and when appropriate, only a single ISST would be needed where once both a key title and a uniform title were required.
    • As with a uniform title, an ISST might be assigned by any serial cataloger, whereas a key title can be assigned only by an ISSN center.  Though possibly a non-ISSN-assigned ISST would be provisional until authenticated by an ISSN center.  
    • A primary objective for the ISST was for it, in the case of a title with a minor title change (per AACR), to “stand in” as the stable title of the serial.  As the “stable title” it would be that title against which any additional title changes could later be measured, and judged to be either minor or major.  Meanwhile, the title proper (i.e., MARC 245) could possibly be allowed to change over time, always accommodating the most recent title of the serial’s one or more minor title changes.   
    • The ISST could be used for serials entered under authors as well as for serials entered under title.
    • More detailed study of the concept is needed, however, before it could possibly be officially proposed and considered.   Cost-benefit studies might be necessary.   With significant progress in harmonization now taking place, is the ISST still needed? 

 

Announcement:

  • The will be a LITA Preconference: The Future of Serials Control: Implementing the MARC21 Holdings Format, to be held in conjunction with the ALA Annual Conference in San Francisco, Calif., Friday, June 15, 2001, 8:30-5:00 PM http://www.lita.org/ac2001/serials.htm>.

 

Meeting adjourned by Sally Tseng at 4 PM.

 

Respectfully submitted,

 

David C. Van Hoy, CSSC Intern and Recorder

Principal Serials Cataloger

MIT Libraries

 

Special thanks, for sharing their own minutes and detailed notes of this meeting, to:

Renette Davis, CSSC Intern, University of Chicago

Ellen Rappaport, Albany Law School Library

Regina R. Reynolds, Library of Congress liaison to CSSC, National Serials Data Program

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ALCTS CRS Continuing Resources Cataloging Committee (Continuing Resources Section)

Online Doc 2000 Annual Conference Minutes

by Jennifer B. Young on Thu, Apr 9, 2009 at 11:24 am

ALCTS Serials Section Committee to Study Serials Cataloging

 

2000 ALA Annual Conference, ALCTS SS CSSC Meeting Minutes

 

ALCTS Serials Section Committee to Study Serials Cataloging

 

2000 ALA Annual Conference, ALCTS SS CSSC Meeting Minutes

 

I.                  

Welcome and introduction of CSSC members.  Sally Tseng, Head, Serials Cataloging Section, University of California, Irvine.

a.      

Sally Tseng, Chair of the committee welcomed the attendees.  She informed listeners that the meeting had a full agenda, and that it will provide as much up to date information as possible on serials matters.

b.     

Committee members are introduced.  They are: Everett Allgood (Serials and Electronic Resources Cataloger, New York University Library), Ruth Christ (Team Leader, Serials Bibliographic Processing, University of Iowa Libraries), Mary Grenci (Serials Cataloging Librarian, University of Oregon Library), Carolynne Myall (Head, Collection Services, East Washington University Library), John Radencich (Serials Cataloger, Florida International University Library, Miami), Sally Tseng, and Jina Wakamoto (Senior Assistant Librarian, California State University-Northridge, Library).

c.      

Sally apologized for the last minute move of the meeting room.  The meeting was originally to be held in the Chicago Hyatt Regency Ballroom D.  It was moved to Ballroom B because it provided more space.

d.     

Sally informed the attendees that when Jean Hirons speaks on the proposed revisions to Chapter 12 of AACR2 and on harmonization she wants to receive feedback from the listeners.

 

II.               

Reports and major topics for Discussion.

a.      

Report from CC:DA - Carolynne Myall, Head, Collection Services, East Washington University.

1.     

The Committee on Cataloging: Description & Access is ALA’s primary committee to review and comment on changes in and development of the Anglo-American Cataloging Rules.  During the 2000 Annual Conference, CC:DA held two lengthy meetings.  CC:DA’s full agenda reflected the extensive efforts that are underway to revise AACR and “harmonize” it more fully with ISBD.

2.     

 The most important part of this conference’s CC:DA meetings for serialists was Jean Hirons’ report on the revision of Chapter 12 and the ensuing CC:DA discussion.  Hirons briefly discussed her proposed revisions to Chapter 12 and other relevant sections of AACR, described some further proposals arising from ISBD(S), and explained why she had adopted a comprehensive rule-revision approach, which was an overall conceptual approach.  CC:DA’s members response to Hirons' presentation appeared to be generally positive.  There seemed to be three areas of concern for CC:DA members:

1.     

Transcription vs. identification.  In their cataloging thinking, serialists—probably due to the fact that the publications they work with change frequently—tend to take an identification approach.  CC:DA members tend to take a transcription approach.  To them, reconciling identification with the principle of transcription seems problematic.

2.     

Morphing serials proposals, in that one group proposes, then another group comes up with refinements to these proposals.  ISBD(S) and ISSN representatives have also been meeting to consider the Hirons proposals about continuing resources, and have been attempting to harmonize treatment of continuing resources on an international basis.  As a result, there always seems to be new pieces emerging, so that CC:DA is concerned that it is hard to know exactly what proposal is on the table (or what table) at any given moment.

3.     

The interface between Chapters 9 and 12 was a concern to CC:DA.  Hirons did not consider this a difficulty, since Chapter 9 could give general instructions and refer the cataloger to Chapter 12 for more rules about continuing resources.

3.     

In response to these concerns CC:DA reconstituted its Seriality Task Force, which earlier in the year had finished its original mission to give a response to seriality that came up in the 1999 conference.  CSSC had two representatives on this original task force, Everett Allgood and Ruth E. Christ.  This reconstituted task force will evaluate the current Hirons report to JSC and, if time permits, may also give some thought to new proposals arising from the recent ISBD(S) meeting.  The deadline for this report is July 31.

4.     

 Task Force on Major/Minor Changes.  The second major agenda item of interest to serialists was Christin Lindlam's report on the Task Force on an Appendix of Major and Minor Changes.  This task force was formed in response to a request from JSC to consider whether such an appendix would be helpful, what it would say, etc.  This task force also has CSSC representation, Everett Allgood and Mary Grenci.  In this report the CSSC committee members had a number of suggestions and comments.  However they had decided that a full decision could not be made before knowing what would be JSC's response to the Hirons Chapter 12 rule revisions.  CC:DA decided to send the draft of the report, along with minutes of the meeting, to JSC, to show the direction in which CC:DA was going on this subject. 

5.     

JSC Inter-constituency Task Force on Expression-Level Records.  This task force was created as a result of the above reported Task Force on Major/Minor Changes, which noted that a study on expression-level records had been proposed.  Brian Schottlaender (ALA representative to JSC) reported that JSC now hoped to create an inter-constituency group to consider the issue.  Individuals who are interested in participating should contact Adam Schiff, new chair of CC:DA (aschiff@u.washington.edu).

6.     

Brian Schottlaender commented that “harmonization” (the resolution of apparent conflicts between AACR2 and ISBD) was (1) “not a clerical operation,” and (2) an activity that should be “undertaken in a spirit of understanding that the environment changes and that the AACR community doesn’t make all the changes”—that we may have the best approach in some cases.  With regard to #1 above, JSC found that the Delsey proposal to rearrange AACR by ISBD was difficult and far from a mere clerical operation.  Due to the difficulty, JSC is now considering a general-instructions chapter, rather than a complete reorganization of the code.

7.     

The Metadata Preconference was a great success and the organizers should be commended.

8.     

The CC:DA has formed a Task Force to Study ISO Compliance.  AACR uses a full stop at the end of cm., mm., etc.  This does not comply with international standards.  CC:DA formed this task force to consider the extent to which AACR should conform with ISO practice.  Anyone interested in participating should contact CC:DA’s chair, Adam Schiff.

9.     

The proposal for a new 9.4B2 is back on the JSC table: “Consider all remote access electronic resources to be published.”  CC:DA supported this in the past, and supports it again, so it has formed the Task Force on Specific Characteristics of Electronic Resources.

10. 

The CC:DA Task Force on Metadata's report is now available on the CC:DA's web site.  This report includes a lengthy section on definitions of metadata.

11. 

OCLC has reported that CORC is now in production.  Those CORC/Dublin Core records which are accessed through a Dublin Core to MARC crosswalk are now in OCLC World Cat.  These records can be identified because they have an encoding level "3" and have an 042 field with "DC."

12. 

A representative from ALA reported that the 1999 amendments to AACR are available through several delivery methods.  A PDF file can be printed out from their web site at http://www.ala.org/editions/update/AACR2.

13. 

Finally Carolynn reported that this is her last year on the CSSC and consequently her last year of reporting on the CC:DA.  She thanked the members of the Serials Section for giving her the opportunity to represent the section as CC:DA liaison during the past three years.  It was a privilege to serve, especially during this period of code development.

14. 

Sally Tseng thanked Carolynne for the excellent job she put in during the past few years as a committee member and commented that the committee could always depend on her fine CC:DA reports.  The committee appreciates her hard work and dedication.

 

b.     

Report from MARBI - Mary Grenci, Serials Cataloging Librarian, University of Oregon, for Joe Altimus, Dataloads Specialist, The Research Libraries Group.

1.     

MARBI considered several topics of interest to serial catalogers, but Mary deferred further mention in anticipation of Jean Hirons' report on seriality later in the meeting.

2.     

MARBI approved the following proposals:

1.     

Proposal 2000-01R, defining ¹z to contain numbering scheme information in the 853, 854, and 855 fields of the holdings format.

2.     

Proposal 2000-07, defining ¹y in the 856 field in all formats, to contain link text data that should be displayed instead of a URL or URN.

3.     

Proposal 2000-09, changing the 052 and 058 fields in the community information format, aligning it with recent changes in other MARC formats.

3.  MARBI rejected Proposal 2000-08, which would have defined additional subfields in the 754 field, corresponding to specific levels in a taxonomy.

 

c.      

News and Reports from the Library of Congress, National Serials Data Program, and CONSER - Regina Reynolds, Head, National Serials Data Program, Library of Congress.

1.     

Library of Congress news.

1.     

They are converting their manual file to an automated file.  It is sad to see the world's largest manual serial check-in file shrink day by day.  Between 6,000 and 7,000 active titles have been converted by the contractor, who has now become independent of LC review.  Online check-in had begun for new titles and titles converted by the contractor.  LC is looking forward to Endeavor's Release 2000 as a means of streamlining online check-in.  Cataloging and check-in staff are not being disrupted.

2.     

Bill Anderson, formerly CONSER specialist, has been appointed as coordinator for the serial record conversion and ILS activities.  Temporarily taking his place in CONSER is Les Hawkins (formerly ISSN cataloger).  He will be detailed to CONSER for 120 days.  A job posting, limited to LC for budgetary reasons, will go up to permanently fill the CONSER specialist position.

3.     

LC will participate in the CONSER publications pattern experiment.  They will be supplying patterns in two ways.  One cataloger is typing them directly into OCLC records using MARC tags.  The others use Voyager to create 853 and 863 fields, then cutting and pasting these fields into the OCLC record.  A technician will work with print-outs of eligible fields supplied by catalogers.

4.     

In an effort to join the rest of the world in the use of copy cataloging, six LC technicians are being trained in copy cataloging using CONSER records.  Both the technicians and their supervisors are excited at the potential for increased productivity and increased benefit from CONSER records

2.     

CONSER news.

1.     

A CONSER operations meeting was held in May and a number of initiatives were identified.  One is to look at the possibility of CONSER participants assigning PURLS to titles and adding PURLS to CONSER records.  Another is a joint task force with BIBCO to recommend ways of handling multiple e-versions. 

2.     

CONSER welcomed two new members since ALA's Midwinter conference: Cleveland Public Library and Northwestern University.  Jean Hirons will be going to meet with heads of the national libraries of Scotland and Wales to discuss the possibility of CONSER membership for them.

3.     

The Basic Serials Workshop continues to be very popular, with over 40 scheduled in 2000.  An updated version of the trainee manual has been printed and will be available for future workshops.  In addition to sessions in the U.S. and Canada, workshops have been given in Mexico (in Spanish), in Taiwan (In Chinese), and parts will be given in Great Britain this summer.  A holdings course is currently under development for release in Feb. 2001 and a train-the-trainer session will be held in LC just prior to ALA Midwinter.  A call for trainers will be issued in early Fall 2000.  Those interested in being trainers should contact Jean Hirons.  An advanced serials workshop is under development.  It will be available in Summer 2001.

4.     

The CONSER publications patterns experiment began in June and the first pattern entered was for the journal, Heart Failure Reviews.  There are now close to 20 institutions participating and interest is very high.  New York University was able to successfully upload the pattern to GEAC.  Further work will be done with vendors and workflow issues.

5.     

Module 31 to the CONSER Cataloging Manual will be revised this summer to identify new issues related to the cataloging of e-journals.  Update 12 to the CONSER Editing Guide will be available soon.  It includes instructions for use of the new codes and other recent changes.

3.     

National Serials Data Program news.

1.     

NSDP and RR Bowker are collaborating to create a cataloging position, in NSDP, to assign ISSN's and create Ulrich's entries on the same group of titles.  The person will work at NSDP.  One focus will be to work on electronic journals.  Recruiting will start soon and they will be recruiting from the outside to fill this position.  Work continues on e-journals.

2.     

NSDP is now officially a section of the Serials Division, Cataloging Operations (Section IV) of LC.

3.     

Work on the ISSN manual revision continues.  In September NSDP will be hosting between 35 and 40 ISSN directors from around the world.  The first two days will be devoted to revising the ISSN manual.  In particular they will try to harmonize the ISSN manual and practices with ISBD and with the proposed AACR Chapter 12 revisions.  A lot of harmonization has already been done, but there is still more to do, particularly in the area of major and minor title changes, title transcription, and other topics.

4.     

NSDP continues to be overwhelmed by the number of requests for ISSN's for electronic materials.  The most startling were requests for Palm Pilot versions of Wall Street Journal and other popular journals.

4.     

Following these reports Regina gave a shortened version of the presentation on ISSN: Link and Cross-link for Data and Metadata, which she had given earlier at the Metadata Preconference.

1.     

ISSN is retooling for the digital age.  It is reinventing itself for the 21st century and looking for new kinds of partnerships and collaborations.  The ISSN will remain an identifier for digital manifestations.

2.     

ISSN is embracing continuing resources and will be trying to cover different kinds of continuing resources.

3.     

For example, ISSN may start to cover loose-leafs, databases, and web sites.  (Later in the meeting Regina asked the audience if they wanted to see ISSN's on loose-leafs and there was an overwhelming number in favor of it.)

4.     

If they do cover web sites they may need to collaborate with these web sites, because of their overwhelming number.

5.     

One of ISSN's possible links to data and metadata is for the ISSN to become a URN.  ISSN has applied to become a URN "namespace."

6.     

They are starting a pilot project (ISSN Online) where the ISSN center has the opportunity to download a plug-in to enable users to type an ISSN number into their browser, connect directly to the resource, then retrieve the ISSN online record.  This is the syntax for the above application: URN:ISSN:[number].  It's currently experimental, but when it opens up Regina will post an announcement on the appropriate listservs.

7.     

Regina gave a demonstration on how to do this and what it looked like on the screen.  When you do this, you get a split screen, with the journal on the top of the screen and the metadata record on the bottom.

8.     

ISSN Online is available for free trial at: http://www.issn.org.  It contains 900,000 records in the ISSN database and is on the web.

9.     

You can search by ISSN, keywords, and many other search modes.

10. 

This is an expensive product because it supports ISSN, and can't be free. However, at a recent strategic planning meeting it was discussed how this service could be made more affordable for other libraries.  Maybe a portion would be free, maybe another portion would be available by subscription.  They are looking at all kinds of ways to reduce costs, even the possibility of allowing advertising on their site.

11. 

Reference linking is another use for the ISSN.  Reference linking is the ability to link citations in one online article to the full text in the article cited.  It is currently a hot topic in the publishing industry.  This is partly because of its capabilities and partly because it involves negotiating over rights sharing, the question of who is to have access, and so on.

12. 

ISSN could be used in reference linking, but so far this has been found to be a problem because of the multiple ISSN's for different formats and because ISSN's aren't on all e-journals.  ISSN is looking into solutions.  One possibility arises from the use of field 776 for other physical forms.  It could include the ISSN.  From this you could build a table of cross-references of these ISSN's so that they could all be linked. 

13. 

Regina suggested that all the ISSN's for all versions could be printed on all the different versions.  From this could be built a table of corresponding ISSN's for print, online, CD-ROM, and other versions.  This table could then be available for downloading.

14. 

ISSN could be used as a link to metadata. 

15. 

ISSN could also be used as a "Hook to Holdings" by building a link between the citation record and the library's holdings record for that citation.

16. 

Systems vendors should recognize the usefulness of links that are already in records.

17. 

You can prepare a family tree of linked records.  These links can be between the different versions of the work, between the print version, the CD-ROM version, the online version, etc.  There could also be links between earlier and later titles. 

18. 

By means of these links a screen display of a genealogical tree of links for a serial can be generated for the user to see.  This would be a family tree of serials and their different versions linked by their ISSN's and by their 760-78x linking fields.

19. 

Would this generate a better display for users? Could this be used instead of having all holdings on one record?

20. 

Another capability is one could link to Ulrich's Online through the ISSN.

21. 

OPAC's can't stand alone, but would broaden their reach.  The catalog record can be a central access point, with links reaching out in different directions.

22. 

The catalog record can be a link between ISSN, JAKE, and OPAC.  This being so, there would no longer be a need for 510 fields.

23. 

Finally, there could be a link between publishers and libraries.  In some ways this already is partly being done.  When publishers apply for an ISSN they supply metadata for the title through an application form on Web.  This metadata is turned into an ISSN record.  Perhaps in the future a reworked, formatted metadata record can then be returned to the publishers.  The publisher can imbed this metadata into a header for the resource.  This can be done through CORC.  It can be used for better searches, improved search engine results, etc.

24. 

Is ISSN the missing link between data and metadata?

 

d.     

Cataloging Serials in Transition: The Challenges of Cataloging Online Serials Published by United States Government Agencies - Thomas A. Downing, Chief, Cataloging Branch of the Library Programs Service, U.S. Government Printing Office.

1.     

The presentation is on how GPO catalogers currently catalog government publications in the new online environment.

2.     

He first gave the definition of government publications (which is an old definition): those publications that are paid for and published as an individual document at government expense or as required by law.  This excludes a lot of publications, such as those publications that are for official use only, that are strictly administrative in nature, or documents that are classified for reasons of national security.  This exclusion covers a large number of publications.

3.     

This definition doesn't anticipate what we have seen in an online environment.  As a result they're being forced to apply an old definition to new circumstances.

4.     

Government web sites are difficult to navigate and are unintuitive. 

5.     

The scope of the cataloging program is not limited to what is physically distributed to depository libraries.

6.     

Government publications are moving further and further towards online access only.  They're moving from a friendly print environment, where the work came to GPO catalogers already defined and already classified, so that all they needed to do was catalog it.

7.     

They no longer have much notification from federal agencies when these agencies put their publications on the web.  It's much cheaper for them to use the web than print it their information.

8.     

As a result the GPO catalogers have to be very pro-active and go out and look for government published serials.  This is now part of their workflow and has changed what they're doing.  It's added to their workload.

9.     

The old definition no longer works.  For example, what isn't covered by the old definition: PubMed and PubScience are search engines published by government agencies which point to commercial titles that need to be paid for and are not part of Title 44.  They decided to catalog PubMed and PubScience anyway.  These are the kinds of things they've had to adapt to.

10. 

Government web sites are not as well organized as the private sector or as accessible.  There are new definitions to government publications and applying web sites.

11. 

They are having problems with old issues being replaced on the Web when a new issue comes out.  Many agencies delete the older issue, putting the new one in its place.  Many agencies don't understand the concept of archival and bibliographic control.

12. 

There is a different environment from the old days.  As a result they have to find new approaches.

1.     

They're working more and more in team environments.  Teams are composed of management specialists, catalogers, and other types of librarians.  These teams evaluate the resources.  They're not just cataloging anymore.

2.     

They are learning as they go along.

3.     

The questions they ask: Does this meet the traditional definition of a government publication?  (Sometimes they don't, so they have to make new definitions.)  Is it available in other formats or media?  Does this resource meet the definition of a serial?  Is the work available in other formats?  For the moment they're finding it better to use the CONSER single record approach.

4.     

This is an interim situation.

5.     

Since 1998 the GPO has become a large user of PURLS as a means of identifying publications.  So far 4,800 of the government's online works have PURLS.  They only have to update the URL in a PURL server.  This helps catalogers become more productive.

6.     

To do this they are not updating cataloging records.  They are updating URL's in the PURL server.  It would be a good idea for other libraries to look into the use of PURLS.  They should download the OCLC software on PURL's and see if it would be useful for them.

7.     

At the direction of Congress they are searching for online works that are versions of physical forms.  The physical form will no longer be distributed to depository libraries.  This is causing GPO forms to move towards an online only record.

13. 

Trends.

1.     

Web sites are improving in how information is presented and organized.  They are more and more replicating the print environment.

2.     

They are moving to single online record only.

3.     

They are learning by doing.

14. 

Following the talk there was time for questions and a chance for people to make comments.

1.     

Question: For the online record, will GPO distribute the DC record back to the publisher so it can be embedded into the record?  Answer: Downing said he thought of this possibility during the previous presentation on ISSN's and metadata.  When he returns to Washington they will study this further.

2.     

Question: Will they make the print record a dead serial and reissue it? Answer: We'll have more maintenance.  We usually won't see the paper anymore, though there may be some occasions when a work does reappear in paper.  We will do the links.  Also, if we know for sure that the paper version is dead, we'll do our best to close the paper record.

3.     

Question:  Would it require legislation to force agencies to archive their online works?  Answer: There's no legislation to force agencies to do this. So the GPO is trying to do it for them, but it's happening slowly. They have an online collections plan that requires them to have permanent access.  They are looking for partnerships with institutions that are willing to collect and keep these records.

 

e.      

Revising AACR2 to Accommodate Seriality, Harmonization Efforts of AACR2 with ISBE(ER), and Updates - Jean Hirons, CONSER Coordinator, Library of Congress.  (According to Sally, the person who has been leading us in the idea of seriality from the beginning.  She has been going to meetings and keeping us current with all the latest.)

1.     

Where are we in the rule revision process for Chapter 12?

1.     

The ISBD(S)Working Group is meeting at IFLA in Jerusalem.

2.     

The JSC will meet in London in September to discuss revised Chapter 12.

3.     

The ISSN directors will meet at LC in October.

4.     

In November there will be a "Meeting of Experts" at LC to harmonize certain issues.

5.     

She met with the directors of European libraries in Toronto last month.

2.     

What we have accomplished so far in rule revision:

1.     

The new concepts of integrating resources are being widely accepted.

2.     

There has been a major revision of Chapter 12 of the AACR.

3.     

There are new rules on how to handle changes.

4.     

Examples of electronic resources have been added to the revised Chapter 12.

5.     

Once harmonization is achieved everybody will be on the same page and doing things similarly.  In the future, there will be less need for LCRIs to maintain harmonization.

6.     

Introducing the new concepts of continuing resources, integrating resources, etc. is a major accomplishment.

7.     

Still to be accomplished is a better accommodation of the whole resource.  For one thing, they still don't have access to the latest title and latest publisher.

8.     

The revised Chapter 12 is organized on key concepts.  Included is a new definition of serials.  The new definition says a serial is a "continuing resource in any medium issued in a succession of discrete parts, usually bearing numeric or chronological designations, that usually has no predetermined conclusion."

9.     

There is a new world of monographs, serials, and integrating resources.

10. 

What does it mean?  We can now consider as serials: newsletters of conferences, e-journals, things that eventually came out as serials, but may not go on forever.  We can also treat as a serial a work even if it has no separate issues or if its first issue doesn't have enumeration/chronology.

11. 

Jean gave the definition of integrating resource as "a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole."

12. 

The impact of the new definition is there is a new category of works that are continuing, but are not serial.  They are similar to serials, but they're very different types of resources.  Examples are loose-leafs and web sites

13. 

Loose-leafs, etc. will be cataloged differently from serials.

14. 

How to identify loose-leafs, web sites, etc.?  Use the identifier "i" for them in the serial 008, but still use "s" for serials.  This has been looked at favorably at the recent MARBI meeting.  There has been no vote yet, but there are positive feelings on it. 

15. 

Jean asked the audience if they liked this new code "i" and there was a great positive response.  She informed them that people at the latest NASIG conference liked it also.

16. 

How will it impact on CONSER?  What will CONSER encompass? Should it also take on integrating resources or should, perhaps, BIBCO? CONSER isn't big enough to take on all of this. Jean asked the audience what they thought CONSER should do.  The consensus was that CONSER should stick to serials, but at least do the documentation for all these other resources. 

17. 

Jean asks how all this will affect the way library cataloging will be organized in the future.  Who is to catalog the integrating resources?  How would changes in bib level impact on who is to catalog resources in the library?  At most institutions serials catalogers do web sites.  (Jean asked for a show of hands of those in the audience, most of whom were serials catalogers, and most indicated they do the cataloging of electronic resources.)  One person indicated that at their library they have an "electronic resources team."

3.     

Harmonization issues involve title changes; rules for transcription of the title; the possibility of an International Standard Serial Title (ISST); the question of whether to describe serials from the earliest issue or the latest issue; and possible changes in entry conventions. 

1.     

With regard to title changes a change would be considered minor if the change is only in the addition or deletion of words anywhere in the title that represents type of resource (e.g., magazine, report), or the change is only the adding to or deletion from or the changes of words in a list, for example a travel guide or economic reports when countries represented in the title come and go in subsequent publishings.  This would mean fewer title changes in the future.

2.     

In title transcription some changes are needed if ISST is adopted in order to standardize how we transcribe titles.  For example, we should always use the full form, not the initialism.

3.     

The ISST will replace key titles and uniform titles.  The ISSN will be used as the authority file for ISST's.  It will replace the key title and the uniform title in most cases and serve as the identifier for the resource and the benchmark in determining major/minor changes.

4.     

The question is who would assign the ISST.  It's not easy to decide who will do this.

5.     

Corporate body qualifiers are a major problem.  While it's easy to come to an agreement on how to transcribe a title, it's difficult for all to agree how to transcribe a corporate body.  All the countries have different rules for establishing corporate bodies.  So corporate body modifiers are still stumbling blocks.

6.     

The ISST will be applied to all continuing resources, but it would be different for integrating resources, so someone suggested it be called an Integrating Resources Standard Title (IRST).  There is a need to see how this works with legal loose leafs and titles which already have a uniform title.

7.     

There are lots of benefits if we can figure out how to use the ISST.  It would allow us to share records, to use ISSN to its capabilities, and to identify titles better.  It would be a benchmark for major changes, so that all the different cataloging rules would cause us to create a new record at the same time.  It would allow more use of the ISSN.  It would allow for more record sharing and cooperative cataloging.  It would allow us to describe from the latest issue, because we would have a stable title in the ISST harmonization.

8.     

There are several stumbling blocks at the moment.  With the dataflow of records from different databases everyone would need access to a central database, which currently does not exist.  (The ISSN database could perhaps be used as an authority for these titles.)  Corporate body main entry is a problem because if the ISST is to be the benchmark for when we make a change this would disagree with AACR regarding main entry.  As a result corporate body main entry probably can no longer be used.  There would be transliteration differences.  (Would it have to be restricted to the Roman alphabet?)  Also how would it be tagged?  (Can't use 130.)  Maybe a new field will need to be created.

9.     

The main thing with ISST is that it is for the long term, not now, because we can't implement it anytime soon.  The Chapter 12 revision can't be held up because of the ISST.  There are too many major issues with the ISST that have to be decided and we have to move forward.

10. 

A question from the audience asked how splits or mergers would affect the ISST.  Jean answered that in these cases you would have a new record.  The ISST is to be a stable title over time for minor changes.  This is within successive entry as we now know it.

11. 

Jean asked for a show of hands from her listeners on whether we should be pursuing the ISST concept.  The response was favorable.

12. 

The ISST would allow us to describe from latest issue.  It would be easier to do all integrating resources one way (from earliest or latest issue).  If we can't have ISST then we can't go to the latest title concept.  We'd have to do something different, like uniform title or something.

13. 

The ISST would be used in links and she thinks things would be easier if we used latest entry approach.  For example, under current rules if a minor change in title is made, it gets lumped in with other 246s.  Latest entry would let you change the 245 to latest form of the title, with earlier titles to be put in 246. The ISST would be used in the links.

14. 

Jean asked for a show of hands of those favoring cataloging from the latest issue.  There were not many in the audience in favor of cataloging from the latest issue.  (Only four people raised their hands.)

15. 

Jean mentioned that there are things to think about the question of whether to continue with successive cataloging or to return to latest issue cataloging.  It would be easier to know that you only had to make a title change if the numbering of a serial started over.  It's a problem splitting up holdings on successive records.  There would be the problem of linking successive records to different physical manifestations.  .  We'd eliminate the need to distinguish between major/minor changes. 

16. 

In response to an audience question Jean responded that there are cases when you would still need to make a new record: when the numbering starts over, when the serial splits, or when separate serials merge.

17. 

It's true there are some problems with latest entry.  For example, what if the work is unnumbered or the corporate body changes?  Another problem is that latest entry cataloged records would be increasingly complex.  There would be many item records.

18. 

Someone from the audience asked about the practicalities of collapsing current successive records.  Jean answered that would be something they would not do, in that collapsing all our current successive records would not be a good use of our time.

19. 

The issue of latest entry cataloging will be discussed further at the meeting in November.

20. 

Jean asked if there is enough interest in the subject for us to at least study the situation of whether to use latest issue cataloging and look at it from all angles.  There was a better response in favor of this further study (at least 50% of those attending).

21. 

In response to another audience question she noted that with the Chapter 12 revision Hallam's book on cataloging loose-leaf publications and other works on how to catalog web sites, and such, would have to be revised.

4.     

Jean thanked the audience for its feedback.

5.     

Sally thanked Jean as she "always provides very inspiring thoughts for us."

 

III.            

Announcements (Sally Tseng, CSSC Chair).

a.      

A book based on the proceedings of the Metadata Preconference will be published.  Expected publication date is ALA's next mid-winter conference.

b.     

Sally recognized the outgoing members of the CSSC: Carolynne Myall and Ruth Christ.

c.      

She recognized the new members of the committee: Renette Davis (Senior Serials Cataloger, University of Chicago Library), David C. Van Hoy (Principal Serials Cataloger, MIT Libraries), and Rebecca Uhl (Science Cataloger, Arizona State University).

d.     

Sally asked for anyone to send comments on the revision for Chapter 12 to her e-mail address and she'll forward these to the JSC.

e.      

Sally ended the meeting by thanking everyone who attended.  She especially thanked the speakers and asked the audience to give them a big round of applause.

 

IV.            

Meeting adjourned.

 

 

Respectfully submitted,

 

John Radencich, Recorder

Serials Cataloger

Florida International University Library

 

With contributions from:

 

Mary Grenci, Serials Catalog Librarian, University of Oregon Library

Jean Hirons, CONSER Coordinator, Library of Congress

Carolynne Myall, Head, Collection Services, University Libraries of Eastern Washington

Regina Reynolds, Head, National Serials Data Program, Library of Congress

Ellen Rappaport, Technical Services Librarian, Albany Law School

Sally C. Tseng, Chair, CSSC, and Head, Serials Cataloging, University of California, Irvine

 

 

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ALCTS CRS Continuing Resources Cataloging Committee (Continuing Resources Section)

Online Doc 1998 Annual Conference Minutes

by Jennifer B. Young on Thu, Apr 9, 2009 at 11:12 am

Minutes of the ALCTS Serials Section Committee to Study Serials Cataloging at the 1998 Annual Meeting in Washington, D.C.

Meeting of June 29, 1998, 2:00-4:00 PM

Minutes of the ALCTS Serials Section Committee to Study Serials Cataloging at the 1998 Annual Meeting in Washington, D.C.

Meeting of June 29, 1998, 2:00-4:00 PM

Members present: Sally Tseng (acting chair), Carolynne Myall, Mechael Gago, Adriana Pilecky-Dekajlo
Interns present: Evelyn Brass, Mary Grenci
Members absent: Joe Altimus

Guests: Regina Reynolds (NSDP), Jean Hirons (CONSER), and about 75 others.

Sally Tseng welcomed all committee members and guests to the meeting. She introduced herself as acting chair for this meeting, because Joe Altimus could not be present due to a conflict with the MARBI meeting. All committee members introduced themselves. Sally Tseng also introduced the 1998/1999 new committee members and interns: Ruth Christ (member); Everett Allgood (intern); Jina Wakimoto (intern). Sally also announced changes to the agenda. The Group 2B report will be given by Les Hawkins, and Mechael Gago will lead the Group 3 discussion.

CC:DA report: The Committee heard a report from the CC:DA liaison, Carolynne Myall. Further information on the topics discussed at the CC:DA meeting can be found on the CC:DA web page. CC:DA discussion topics included:

  1. A report about Project REUSE, which has as its goal to enhance international bibliographic compatibility and the sharing of bibliographic information between Germany and the Anglo-American cataloging communities. Two German librarians summarized German resolutions that will make German practice in cataloging closer in some ways to AACR2. There is a link on the CC:DA site to the project REUSE site.
  2. Jean Hirons reported to the CC:DA about ongoing work on seriality, pursuant to the Joint Steering Committee 's directives after the Toronto conference. Jean explained the shift to a modified Model C proposal that she has written with Regina Reynolds and this proposal will be summarized later at this meeting. Discussion occurred about the process of the redefinition of seriality. CC:DA members pointed out the reconceptualization of the bibliographic universe will influence everyone in the cataloging community, not just serials catalogers. Outcome of the discussion on this topic : Joan Schuitema, the Chair of the PCC Standards Committee, will be active as a liaison regarding this work, and Jean Hirons felt that it would be important to co-author a MARBI proposal paper concerning possible changes of definition to the USMARC leader elements bib level and serial type. A suggestion was made that the Serials Task forces consider non-textual material. Jean Hirons asked CC:DA to help in providing information on how this modified Model C approach would play out in library OPACs.
  3. Report from Brian Schottlaender, the ALA representative to JSC. JSC is brainstorming to identify principles in the code. There were fewer rule revisions to report.
  4. A report from the chair of the Rule 0.24 task force, who stated that her task force was moving in the same direction as the CONSER task forces were moving, but using different vocabulary. Their report is due in the year 2000.
  5. Report from the Conference Proceedings Task Force II. The Task Force brought two options to CC:DA both using the phrase "specific appellation" as opposed to proper name. CC:DA decided to adopt the one which simplifies rule 21.1B1.
  6. Barbara Tillett, the LC representative noted, that core level cataloging at LC is in the bargaining process and is expected to be implemented across the board this summer. She announced that LC has selected the Endeavor Voyager system as their ILS, and is planning to have all the modules up and running by Oct. 1999. LC plans to advertise for a Serials Checkin Consultant to aid in their shift from a large Cardex checkin operation to an entirely online checkin system.
  7. ALA Editions reported that the electronic edition of AACR2 is on the way. LC will integrate it into the Catalogers desktop later this year.
  8. CC:DA noted that there are no plans to issue the amendments to AACR2 for 1997 in paper form.
  9. Report from the task force on the harmonization of ISBD (ER) and AACR2, which has just begun its work.
  10. Task Force on Metadata and Cataloging rules presented their final report. They framed this in the context of OPACS. Conclusion was that metadata cannot be loaded into OPACs without scrutiny by a cataloger. CC:DA discharged this task force and appointed 2 more.
  11. Joint discussion between the CC:DA and MARBI about the GMD. LC is planning to review the GMD.

MARBI report:

Mary Grenci read Joe Altimus' report from the MARBI meetings for Saturday, June 27 and Sunday, June 28, 1998. MARBI proposal 98-8, to make it possible to more accurately code exceptions to regularity patterns in the 853-855 fields of the Holdings Format, was approved with option 2, making subfield y repeatable in those fields.

Proposal 98-11, to make changes in Bibliographic and holdings formats to accommodate the new Z39.71 holdings standard, was approved. It defines two new 007 fields (for kits and music (but not sound recording), as well as code u in the specific material designation position (byte 01) of each 007. Proposal 98-13, to add the 856 field (Universal Resource Location) to the Authority Format, was approved.

At its Monday meeting, MARBI considered Proposal 98-16, to replace the current method of showing nonfiling initial characters using an indicator with a more extensible one. This issue is important to serial catalogers who object to having to drop initial articles in title fields such as the 246 and 760-787 fields. Agreement was reached that two control characters should be used instead of an indicator. There will be separate control characters for start and end of non-filing. Discussion revealed that further research is needed to determine which non-alphanumeric characters should be considered filing or non-filing. Action on 98-16 was deferred until this matter can be resolved.

LC, CONSER, NSDP report: Regina Reynolds reported to the Committee and guests about LC, CONSER, and NSDP activities:

LC activities:

  1. Big project for converting manual files
  2. LC home page has new Cataloging FAQ list
  3. Core record agreement has been reached
  4. LC' Committee's New Delhi Office has been trained to work directly online in OCLC
  5. Arrearage reduction projects underway
  6. LC Serial Record Division in collaboration with Rare Books is preparing finding aids to some 23,000 Dime novels that will be mounted on the Rare Book Web site

    CONSER activities:

    1. CONSER celebrated its 25th anniversary with a reception that was held on Sunday night.
    2. Special issue of CONSERline in July devoted to the 25th anniversary celebration.
    3. CONSER announced a training initiative that is a collaborative effort among PCC, ALA and NASIG. Plans are being made for development of a pilot training program to focus on basic serials cataloging. The concept: to develop a set of training modules and to train a corps of trainers to do workshops in conjunction with local or regional groups.
    4. Jean Hirons will report about the seriality issues.

    NSDP activities:

    1. NSDP held a seminar, ISSN in the Electronic Age, on Saturday at the ALA Conference.
    2. The ISSN database will soon be available on the web. The pricing structure for using this web-based product will be announced.
    3. A table of correspondences will also be available in the next few months. This will help in working around situations where there are multiple ISSNs for the same title. It will be downloadable from the ISSN network web site, probably in Excel or a similar format.
    4. ISSN directors are participating in online discussions of the questions raised by the AACR seriality proposals and will discuss these topics at their meeting in Brussels in late September.
    5. Representatives from NSDP and ISSN International Centre have been participating in DOI (Digital Object Identifier) workshops and meetings about the potential use of the ISSN as the journal title identifier portion of the DOI.

    Discussion Topic:

    Jean Hirons reported on the new proposal for the modified Model C approach and the process and time frame of implementation. She will attend a JSC meeting to talk about the new Model C and will discuss with JSC what they want the task forces to do. She reported on the work of the task forces. There is a major change, in that the task forces are now not working on redefining serials but defining an umbrella category called on-going entities. By defining this umbrella category of ongoing entities, we can incorporate two different categories: 1. those that are successively issued and 2. integrating entities, such as loose-leaf, databases and websites. Jean pointed out that there is still a problem with electronic journals, especially deciding which of the two categories they fall into. This new proposal is summarized in a paper mounted on the CONSER webpage. With regard to US MARC, the proposal recommends leaving the bib. codes "m" and "s," where "s" would be redefined for "ongoing entities."

    Sara Shatford Layne then presented to the committee and the audience a proposal for a brand new entry convention called Incorporating Entry. She presented the pros and cons of successive and latest entry cataloging, and then talked about the Incorporating Entry or as she called it Successive Latest Entry. She compared this proposal to the analytic entry, where there exist individual records for parts and a record for the whole. She also talked about problems that still have to be dealt with, for example, the problem of linking: whether to link vertically, horizontally and how to link to different formats. In the national databases there would be records for all the parts of the publication and for the whole. For the local databases, one can have a choice of importing all the records for the parts, or just the most recent record. There was much discussion and many questions about this new approach. At the end of the discussion the chair encouraged the committee members and the audience to make further comments.

    Kristin Lindlan reported on the work of Group 2A. They are working on determining changes to Chapter 12 based on the new ongoing entities model. Some of the topics they are discussing:

    1. description based on all available issues, not just the first or earliest available issue,
    2. what cataloging information should be identified and recorded in a catalog record that will uniquely identify an ongoing entity,
    3. looking at changes to MARC,
    4. changing source of information to source of title and the subsequent questions that would relate to this: choice of title from multiple languages, correcting typos in titles, where to record parallel titles, reevaluating the use of subtitle, and moving the statement of responsibility from subfields b and c of the 245 to a 550 note.

    Les Hawkins reported on the work of Group 2B. His group focused on recommending the best treatment for electronic serials. They decided that they needed to gather evidence and study electronic publications. They will take a sample of titles from the CONSER database and from the ARL directory of electronic journals. They hope to include in this sample a variety of publications, and to look at these publications over a period of time. They are designing the instrument for the study and they hope to report initial results at the Midwinter meeting. In other words, they have decided to step away from the rules and to look at the resources first.

    Sara Shatford Layne reported on the work of Group 3. This group had not met yet, and had only corresponded via e-mail. They have been dealing and will continue to deal with problems of linking, title changes and uniform titles. One of the suggestions for the uniform title, was instead of creating a uniform title to use the key title. Since both appear on the record, do we really need both if they are serving the same function of providing unique identification. The group will be looking at these things in the next six months and anticipate having a report for the Midwinter meeting.

    After these reports the chair opened the floor to questions from the audience and the committee members. Most of the discussion centered around whether the time has come for AACR3, and more specific questions as to the time frame for all of these changes.

    At the end of the discussion the chair thanked all the group leaders for their reports and their hard work. She encouraged the members to continue the discussion of these topics at ALA midwinter meeting and on e-mail.

    Committee business:

    1. Members of the ALCTS SS Committee to Study Serials Cataloging expressed their appreciation to Mechael D. Gago for her valuable contributions to the Committee to Study Serials Cataloging. We recognized Mechael as one of the most dedicated serials librarians in the profession. We thanked and wished Mechael the best for continued success in her career.
    2. Members of the ALCTS SS Committee to Study Serials Cataloging expressed their appreciation to Joe Altimus for his tireless energy in chairing the Committee and in leading us to complete several major tasks. We recognized Joe as one of the most dedicated librarians in the profession. We thanked him for his leadership in ALCTS especially his accomplishments and contributions to the Serials Section, Committee to Study Serials Cataloging. We wished Joe the best for continued success in his career.
    3. Members of the ALCTS SS Committee to Study Serials Cataloging expressed their appreciation to both Evelyn Brass and Whitney Alexander for their 2 years service as interns in the Committee. We admired their dedication to the Committee and their valuable contributions. We thanked and wished Evelyn and Whitney the best for continued success in their careers. We hope to see Mechael, Evelyn and Whitney in our future meetings and look forward to gaining from their shared expertise.

    Meeting adjourned.

    Respectfully submitted by,

    Adriana Pilecky-Dekajlo
    CSSC Member and Recorder
    Head, Copy-Cataloging Section
    Center for Research Libraries
    6050 S. Kenwood
    Chicago, IL 60637
    Voice:773/955-4545 ext. 327
    Fax: 773/955-4339
    dekajlo@crlmail.uchicago.edu

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Cataloging Rules

Why we need cataloging

by Jeffrey Beall (non-member) on Thu, Apr 9, 2009 at 05:40 am
Union Library Workers

Online Doc "AFSCME Library Workers Make America Happen"

by Kathleen McCook on Wed, Apr 8, 2009 at 08:26 pm

See the photo of the banner that is now hanging on the front window of AFSCME's DC office . It says "AFSCME Library Workers Make America Happen" and notes that National Library Workers Day is April 14th.

ALCTS CRS Continuing Resources Cataloging Committee (Continuing Resources Section)

Online Doc 1995 Midwinter Meeting Minutes

by Jennifer B. Young on Wed, Apr 8, 2009 at 04:42 pm

Minutes of the ALCTS -- Serials Section Committee To Study Serials Cataloging

American Library Association 1995 Midwinter Meeting
Philadelphia, Pennsylvania
Monday, February 6, 1995

Minutes of the ALCTS -- Serials Section Committee To Study Serials Cataloging

American Library Association 1995 Midwinter Meeting
Philadelphia, Pennsylvania
Monday, February 6, 1995

Members present: Norma Fair (Chair), Ann Ercelawn, Marguerite Horn, Margaret Mering, Ann Vidor
Interns present: Joe Altimus, Carolynne Myall
Liaisons present: Jean Altschuler (CC:DA), Regina Reynolds (LC)

Agenda Items

Minutes distribution

The recent problems of getting the Committee's minutes mounted on the ALCTS fileserver were discussed. N. Fair will send a letter to Karen Muller expressing the Committee's concern with the recurring lack of timeliness in getting the minutes mounted on the ALCTS fileserver. N. Fair will also revise the Guidelines for distribution of the minutes to specify how the minutes should be submitted electronically to the ALCTS Office. The intern or committee member who submits the minutes will also be directed to wait four weeks for the minutes to be mounted on the fileserver before contacting the Chair to follow up on the problem.

Report on Committee recommendation to revise AACR2 12.3D1

N. Fair reported that Judy Kuhagen at the Library of Congress responded that LC's assumption is that serial catalogers have already been interpreting the rule in the broader sense of "designation" instead of the narrower sense of "numbering," but they would not oppose forwarding the recommendation for revision. N. Fair subsequently forwarded the recommendation to CC:DA and found out from Frank Sadowski that the recommendation was on the CC:DA agenda. J. Altschuler reported that CC:DA had considered the recommendation and decided that the proposed change would be cosmetic, as the intention of the rule is obvious. As a result CC:DA is not forwarding the recommendation.

LC/NSDP Report (Regina Reynolds)

LC and CONSER will implement the variable field changes of format integration on March 1, 1995.

LC revised the RI for rule 25.5B last summer, making the directions less prescriptive for the choice of qualifier.

LC's treatment of Shepard Citations publications as monographs in editions will change to serials as each title is recataloged in the next few years. Cataloging will be based on the first bound volume.

LC seeks input from serialists in an effort to develop cataloging guidelines for electronic serials. The key questions are multiple electronic versions and the use of the MARC 856 field. Recent recommendations of the CONSER Electronic Resources Task Force are that the CONSER project should include electronic serials and that CONSER and LC should propose multiple electronic versions solutions, RIs, rules and MARC proposals, as needs are determined. CONSER should also investigate technological developments, such as URNs (Universal Resource Names) and the use of TEI (Text Encoding Initiative) headers in catalog records.

Some electronic serials will be mounted on the LC servers in a prototype project. The project will include some English language titles that are freely distributed electronically. The project will be concerned with issues such as the archiving of the titles and the decision of whether to catalog titles that are only temporarily stored.

NSDP has cataloged about 170 remote access serials as part of the ISSN process. alirs of NSDP records should remember that NSDP is not always aware of multiple electronic versions when a particular version is cataloged.

ISSN applications are available online through LC Marvel, as well as information about ISSNs. An interactive application form for ISSNs is in development.

A fixed field medium code has been approved by the ISSN directorate, to identify various media (text, remote access, CD-ROM, braille, etc.). The code will not appear in ISSN records until the next phase of format integration is implemented.

Some countries have decided to charge a fee for the assignment of ISSNs. NSDP will not charge such a fee.

The LC Serial Record Division is working on an internal reorganization that will probably result in NSDP becoming a U.S. non-government imprints cataloging section.

CONSER Report (Jean Hirons)

The CONSER Editing Guide (CEG) and CONSER Cataloging Manual (CCM) have both been revised, and the revisions will be available in early February. A CEG update later this year will include the new core, minimal and full record definitions.

LC is setting up a task force on the cataloging of conference publications. The task force will include both monographs and serials people.

The CONSER Policy Committee will look at restructuring membership guidelines sometime this year.

A PCC/CPSO task force on documentation will be examining all LCRIs for chapter 12, so please submit suggestions to Jean Hirons (jhir@loc.gov).

Ann Ercelawn asked when the CEG or CCM will be included in the Catalogers Desktop product. Jean responded that probably late this year they would appear.

CC:DA Report (Jean Altschuler)

CC:DA discussed the Committee to Study Serials Cataloging's proposal to revise rule 12.3D1 (No designation on the first issue of a serial). The proposal to change the word "numbering" to "designation" in the second sentence, was determined to be largely cosmetic and it was decided not to pass it on to the Joint Steering Committee for consideration.

A CC:DA task force is being formed to review guidelines for publishers of conference proceedings and to consider possible rule changes resulting from the 1994 Preconference on the Bibliographic Control of Conference Proceedings.

The Communication and Outreach Task Force is drafting a pamphlet introducing CC:DA to the library and non-library communities. The task force is also developing guidelines for submitting rule change proposals to CC:DA in paper and electronic formats. All documents are to be finalized at the 1995 annual conference. They will be distributed in paper and electronic formats.

Brian Schottlaender will be replacing Janet Swan Hill as the ALA representative to the Joint Steering Committee.

MARBI Reports

A. Ercelawn reported on the Saturday MARBI meeting.

Proposal 95-1 addressed changes to field 856 (Electronic Location and Access) in the USMARC bibliographic format. Subfield $u will not include the term URL (Uniform Resource Locator), which preceded the actual URL. The URN will go in a numeric field at the record level, not in the 856.

Discussion Paper 80, to define a component item entry field in the USMARC bibliographic format, was also discussed. The Paper is available on LC Marvel.

There was an announcement that an electronic version of the concise MARC formats is available on MARVEL.

J. Altimus reported on the Sunday MARBI meeting.

Proposal 95-2, to define subfield $v for form subdivision in the USMARC formats, was discussed. Concerns about implementation were expressed, and some minor changes to the proposal were introduced in order to clarify the scope of the subfield and resolve conflicts with other MARC fields that contain form subdivision information. The committee voted to pass the proposal on with minor changes.

Report on Serials Cataloging Institutes (Ann Vidor)

Publicity for the Institutes has gone out, but ALCTS is experimenting by only distributing an electronic brochure. A. Vidor advised those present to spread the word that a printed brochure and registration form will not be distributed. A. Vidor will send an electronic brochure/registration form to anyone who requests one from her. [A. Vidor voiced concern about the lack of a printed brochure at the Serials Section Executive Board meeting. The Board felt there should be more publicity and Julia Blixrud conveyed this at the ALCTS Board meeting. ALCTS agreed to do more publicity and a printed brochure has recently been sent to ALCTS members and other publicity has been done.]

Usefulness of reports from other meetings (CC:DA, MARBI, NASIG, etc.)

There was agreement that there is great value to having reports from the CC:DA and LC/NSDP/CONSER liaisons. Those reports provide a prompt for the Committee and the audience to ask questions and receive more elaborate comments from the liaisons as appropriate. Some questioned the value of reports from NASIG meetings. The value of MARBI reports varies in relation to the topic. The Committee agreed that MARBI and CC:DA will continue to appear on the agenda, and that those reports would continue to vary in length depending on each meeting's relevance to serials cataloging. The LC/NSDP liaison and CONSER reporter may provide printed copies of their reports in the future. Reports from NASIG meetings were considered to be of less value to the Committee and will not routinely appear on the agenda.

ALA Goal 2000

N. Fair introduced this topic to inform those present about it and to start the members thinking about what contributions the Committee could make toward the goal.

Discussion topic: Cataloging of electronic serials and use of tag 856

M. Mering moderated the discussion. She began by posing three questions: What are electronic serials? What types are being cataloged? and What are the issues in cataloging electronic serials?

Discussion on the nature of electronic serials revealed agreement that listservs are not serials, but that electronic publications such as ACQNET are serials because they result from an editorial process on various sources. Digests of listservs were identified as possible serials because all of the messages of a day are delivered in one package. One person wondered if serial catalogers are the best equipped for handling electronic publications that fall into such gray areas. Interactive serials were cited as another type of electronic publication that falls into the gray area.

Discussion about the cataloging of electronic serials revealed that:
--A few catalogers present had cataloged electronic serials
--Very few institutions are archiving electronic serials
--Multiple versions of electronic serials are causing problems in cataloging (ca talogers generally believe that users want fewer records)
--No cataloger present had used the MARC 856 yet

A question about the use of the 538 and 856 fields was answered by referring to OCLC's Technical bulletin 206. J. Hirons also reminded those present that CONSER and LC serial cataloging would reflect format integration starting on March 1, 1995, so notes about system information would then appear in the 538 field instead of the 500. R. Reynolds ended by wondering if the definition of a serial is adequate given the new publishing practices. She believes that it is a good question for the Committee to consider.

The discussion topic of title changes was postponed due to lack of time.

Topics for 1995 annual meeting

Several topics were identified for possible inclusion in the summer agenda:

--Cataloging of electronic serials
--Revision of Chapter 12 Rule Interpretations
--Format integration
--AUTOCAT and SERIALST will be reviewed to find topics of current interest

****

Summary of the ALCTS Serials Section Committee to Study Serials Cataloging, Monday, February 6, 1995

The Committee revised its guidelines for the distribution of minutes to provide a timelier method of distribution. The Chair will write to Karen Muller to express the Committees concern over the frequent delays in loading minutes to the ALCTS fileserver. The Committee took no further action on the proposal to change the wording of Rules 12.3D1 after learning that CC:DA has decided that the proposed change would be cosmetic only, and will not forward it for further action. The Committee heard reports from liaisons from the Library of Congress and CC:DA, as well as brief reports of events at the MARBI meetings of February 4 and 5. Ann Vidor reported on the progress toward the Serials Cataloging Institutes to be held in Atlanta and San Francisco later this year. The Committee discussed the value of reports from CC:DA, MARBI and determined that their value varies from year to year, but they should always be given time on the agenda. Reports from NASIG meetings will not routinely appear on the agenda. An exchange of ideas among the Committee and the audience about the cataloging of electronic serials showed that there is still relatively little experience in cataloging them. A number of questions were posed about the nature of electronic serials and the adequacy of existing cataloging practices and rules to cope with them. The Committee identified several topics for the Annual meeting, including cataloging of electronic serials, title changes, revision of Chapter 12 Rule Interpretations, and format integration.

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