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Jenny Levine (staff)'s picture

How to Set Your Email Preferences in ALA Connect

If you turn on email notices from ALA Connect, you'll receive a message every time someone posts new content to one of your ALA groups or communities. By default, you will not receive any emails from ALA Connect until you edit your profile to receive email and enable this option for each group from which you want to receive email.

To edit your profile, log in to ALA Connect and follow the link in the left-hand column to "My profile." Then click on the "Subscriptions" tab. (Note that you can also get to this screen by clicking on the "Subscriptions" link in the right-hand column in any Connect group of which you are a member.)

From this screen, you can check the "status" box for any group you'd like to receive email from. To choose all groups, check the box at the top.

Once you've checked all of the appropriate boxes, scroll down and click on the "Subscribe" button.

You can set the frequency of the emails you receive by returning to the "Edit" tab on your profile. Scroll to the bottom of the screen, where you can choose from the following options:

  • Immediately
  • Every hour
  • Twice a day
  • Daily
  • Weekly

You can also take advantage of "vacation mode" to temporarily disable all of your email notices while you're gone by using the "vacation mode" button. Be sure to come back and enable your subscriptions, though, or else you won't receive new notices from Connect.

By default, you'll be subscribed to email from new groups you join in Connect. To change this option so that you don't receive email from new groups you join, un-check the box in the "Email Notifications" section.

Be sure to click on the "Save" button at the bottom of the page if you make any changes to your profile.

The "view and edit your group email subscriptions" link will take you to your "Subscriptions" tab.

If you have any questions about this process, feel free to leave a comment or use the contact us form.

Dave Hargett's picture

The new document on updating email subscriptions looks good! Nice and clear.

Now what I'd like to see is a Welcome to Connect document for first time users that:

 

Explains Connect

Says what to do topic by topic to set up

Explains step by step within each topic

Explains the tab headings in each of the various tabs at each of the various links.

Suggestions on how to best use Connect.

 

In short, a full fledged guide to Connect for the relatively unsophisticated users like my trustees and others new to Connect.

I'm sure some of that is in the ALA Connect Help and I need to go through all of those documents again to be sure I've read them, number one, and that if I still have questions I offer suggestions on what needs to go into the help.

But a PDF file for the first time user would be a big help I think, for those who are confused when they first come into Connect.

 

 

 

Dave Hargett ALTAFF Representative 2008-2010 Trustee, Fountaindale Public Library - Bolingbrook, IL

Joanna Burgess's picture

Connect is sending me notifications every time I create a new post or online doc for a community group. I just checked my profile/subscriptions and I wasn't even subscribed for posts to this group so I'm not clear on why I'm receiving these notifications. However, even in the event that I do opt to subscribe to receive notifications of new postings, I don't see the need to be notified of my own postings.

thanks much,

Joanna Burgess, Reed College Library

Jenny Levine (staff)'s picture

Hi, Joanna --

We've implemented the email notices for content authors at the request of other users, because some folks are editing something three, four, five times in a row, which is producing that many email messages to the rest of the group. It looks like Connect is sending them the same message over and over, when it's really notifying them that something changed each time.

The new notice is designed to a) assure authors that their content did get posted (we get that question a lot), and b) help them understand how much email they're generating for others.

The change was implemented while I was away at ALA's Midwinter Meeting, but now that I'm back I'll be modifying those notices to content authors so that they're more descriptive. I'm planning to standardize the subject line (possibly keeping the "[ALA Connect] You've successfully..." phrase at the beginning, so one option would be for you to filter your email on that phrase and have those messages sent directly to your trash folder.

Would that work for you? I'm reluctant to turn these messages off at this point, because we've gotten so many requests for them, and I'm not sure we can add them to the subscriptions page.

Jenny

 

Jane Nichols's picture

Hi,

I'd prefer to not receive email notifications every time I or a fellow group member modifies a post. Is this an option?

I have read the instruction "To turn off email from a specific group, un-check its box and click on the "subscribe" button.",  and would like to follow it, but none of the boxes are checked.

Thanks!

ALAConnect Helpdesk (staff)'s picture

Hi, Jane --

As noted above, by default you'll receive email notifications for content you've added or updated, and you can't really opt out of those. If you're receiving email when someone else adds content and the box isn't checked for that group in your subscriptions, please contact me separately and we'll troubleshoot this.

Thanks,
Jenny
jlevine [at] ala.org

Contact the ALA Connect Help Desk at connect@ala.org or use the "contact us" link at the top of every page

David Vess's picture

I'm thinking this doesn't exist but want to make sure.  

How about a check box to turn off notifications if you're making minor edits?  I've got two docs, our draft Agenda and a committee reports doc.  I really don't want to notify all in the RT every time we make minor editions or edits.  David

Jenny Levine (staff)'s picture

Hi, David --

The problem is that if we turn on that functionality for everyone, then any content could be changed by a current group member without notifications going out to anyone. Unfortunately, we don't have a way to differentiate "minor" from "major" in the software, so it would be an all-or-nothing proposition. That means content a group worked on a year ago could be changed by a current member and no one would ever know about it.

We've been reluctant to do that since so many working groups use Connect for official business and historical records. How do you feel about this issue?

Jenny