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Nina Lindsay's picture

Online Board Meeting: ALSC Leadership Transition Plan

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

As we establish quorum, I would like to open by thanking Betsy for her service. While this must have been a very difficult decision, I am glad she is able to focus on her health, and I wish her the very best.

Background

Our Bylaws , at http://www.ala.org/alsc/aboutalsc/governance/bylaws provide for the governance of our organization.  The ALSC Executive Committee, in consultation with the co-chair of ALSC’S Organization and Bylaws Committee, have reviewed the Bylaws for guidance in handling this vacancy.

Article V. Sec. 3 states that:

In the event that the office of president becomes vacant, the vice-president shall become president and shall continue to fulfill the duties of the vice-president until the results of the next election are certified.

That will inform immediate transitions on the Board; however, as we head into Board year 2017-2018, Betsy’s vacancy moves to the role of Immediate Past President. The Bylaws do not explicitly provide for replacement of that position.  The ALSC Handbook of Organization does outline specific duties of the Immediate Past President, which then need to be addressed. 

Considering what will best serve the organization during the course of this vacancy, ahd guided by our Bylaws, the Executive Committee and Organziation & Bylaws co-chairs have agreed on the following plan:

Transition Plan

1) As provided in Article V. Sec 3, I will assume the office ALSC President immediately, concurrently serving as ALSC Vice-President/President-Elect.

2) On April 12, 2017, when the ALA Election results are certified, the newly elected Vice-President/President-Elect will assume that role immediately. (The candidates have been alerted of this.) They will carry that role through the 2017-18 term, as I will for President.

3) At the conclusion of the ALA 2017 Annual Conference, Andrew Medlar’s term as ALSC Past President concludes, and that Board position will remain vacant for the 2017-2018 year.   There is no provision for replacing that position on the Board, as it specifically results from having the experience of serving as both VP and President, “contributing, from the experience as president and knowledge and insight gained, to the future direction and leadership of ALSC.”  (from the Handbook of Organization). We have been operating with a 12 member Board, which is high-functioning, voting generally in consensus and easily establishing a quorum. Bylaws Article 7. Sec. 2 provides for establishing a quorum in a vacancy, suggesting that operations with a vacancy are expected. The Board will retain the provided number of Directors at Large.  Finally, many ALA Division Boards, as well as those of other organizations, are smaller than ours.  For all these reasons the Executive Committee and O&B Chairs feel ALSC can operate for one year with the Board position of Immediate Past President vacant.

The following duties of the Immediate Past President would be distributed as follows:

4) “The immediate Past-President serves as a member of the Executive Committee.” Our EC would operate a member down, as it has been, and as the Board has been and would do.   

5) “The Past-President develops the agenda, in consultation with the Executive Director, and chairs the ALSC Past Presidents’ Breakfast during Midwinter.”  Andrew has agreed to fill this role for a second year.

6) “The immediate Past-President serves on the Nominating Committee during the following year as Immediate Past-President, usually as chair.”  This is established practice, but the position is not named in the Nominating Committee composition statement. We have precedent for previous Past-Presidents declining this term of service, in which case an exiting Board member has been appointed Nominating Chair instead, and we would follow that precedent. (This will not arise until fall 2018)

7) “The immediate Past-President serves on the ALSC Budget Committee.” This position is named in the committee composition statement, and it is here especially that we seek Board agreement.  The immediate Past-President serves on this committee to bring board perspective and insight into funding our strategic directions, and the budget is formed by the strategic plan.  Therefore, we propose that a member of the 2017-2018 Board, ideally in their 3rd, or 2nd, year, fill this role.

To appoint that member, the Organization & Bylaws co-chairs have suggested we may borrow from Bylaws Article 4 Sec 3 (for filling an interim Board appointment), and do so “by appointment of the president with approval of the Board of Directors.”

Action and Meeting Schedule

Item 1 in the Transition Plan is explicit in the Bylaws and does not require Board action.  I present Items 2-7 to you as recommendations of the Executive Committee in consultation with the Organization & Bylaws Committee co-chairs.  When quorum is established and I call for discussion, I would invite you to comment on any part of the plan.    

Depending on discussion, I will seek a motion by Monday or Tuesday.  If adopted, item 7 would then require me to bring an appointee for the Budget Committee to you for approval.  In advance, I would welcome any Board member who will be in their 2nd or 3rd year in 2017-2018 and who has interest in serving on the Budget Committee to nominate themselves to me individually by email. 

 

 

Andrew Medlar's picture

Present

 

Andrew


 
Andrew Medlar
Immediate Past President
Association for Library Service to Children
Kay Weisman's picture

Present

Kay Weisman

Paula Holmes's picture

Present

Vicky Smith's picture

Present.
Vicky SmithChildren's & Teen EditorKirkus Reviews108 Stillman St.South Portland, ME 04106Phone: (207) 671-6846

Doris Gebel's picture

Present

 

Doris Gebel

 

Christine Caputo's picture

Present

Karen MacPherson's picture

Present

Amy Koester's picture

Present

Julie Roach's picture

Present

Mary Voors's picture

Present

Nina Lindsay's picture

Thank you Board members. I invite preliminary discussion on the transition plan outlined above.

Nina Lindsay

2017-18 ALSC President

 

 

Amy Koester's picture

First, thank you to the Executive Committee and Organization & Bylaws co-chairs for the careful and considered work of putting together this transition plan. I am grateful for their hard work and dedication to ALSC and our values, including from both candidates for Vice-President/President Elect and from Andrew, our current Past President. Your willingness to roll with the punches and serve where needed is appreciated.

The comprehensiveness of this plan gives me full confidence that our association will be able to continue to function at a high level despite the need for this transition. With the passing of our new Strategic Plan, the board and the association have a momentum that is both promising and inspiring. It is my opinion that this transition plan as shared would allow us to maximize the skills and knowledge currently on the board and in positions of leadership to maintain that momentum, ensuring that we are able to continue to pursue the vision and goals of ALSC at the highest levels.

 

Karen MacPherson's picture

I agree totally with Amy's articulately-stated comments. I just want to underline her comment that the proposed transition plan, along with our new Strategic Plan, will allow us to continue operating at a high level. And I want to also thank Nina for so gracefully and competently assuming the duties of president months ago when Betsy first announced her leave. A big thanks also to Andrew and to Aimee for their extra work that has kept things running so smoothly, and will now allow us to make a smooth transition. I feel confident that we are in a good place, despite the challenge posed by Betsy's resignation.

Jenna Nemec-Loise's picture

Present


Jenna Nemec-Loise
Division Councilor
Association for Library Service to Children

 

Nina Lindsay's picture

Good Monday morning!  All of you are now present, and have had several days to consider the transition plan and offer preliminary discussion.  I would welcome a motion to move forward with the plan, and at this point in the deliberations will also open a new item of business in my next comment. 

Nina Lindsay

2017-18 ALSC President

 

 

Amy Koester's picture

I move that the ALSC Board of Directors adopt the Leadership Transition Plan as proposed in the Board online meeting convened March 9, 2017.

Mary Voors's picture

I Second.

Kay Weisman's picture

I second.Kay

Kay Weisman

Nina Lindsay's picture

Board colleagues, 

While we are assembled I would like to put a second item of business on the table.  ALSC staff have proposed an application to an IMLS grant, supporting vulnerable communities in collaboration with another external national organization and is seeking our approval to move forward.  I will present the grant in detail in closed session by email. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Voting for this item is open for 24 hours at http://connect.ala.org/node/264699

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

This motion passed; ALSC will apply for the IMLS grant. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Thank you Amy for the motion and Mary for the second. Any final discussion is welcome befor 1pm Central Tuesday; barring objection I will then open a vote for 24 hrs.

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Please cast your vote on Amy's motion at http://connect.ala.org/node/264646

The poll is open for 1 day. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

The motion has passed, and our transition plan is approved. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Board Colleagues,

With our transition plan approved, I now propose appointing Board member Amy Koester to the 2017-18 Budget Committee.  Amy played a lead role in our online workgroups to finalize the strategic plan, has expressed interest in the Budget Committee, and I feel can well represent the Board's strategy on the Budget Committee, which is the role of Immediate Past President seat. (As always, the Board is also represented at Budget Committee through our Fiscal Officer.)  

Any preliminary discussion? I will seek a motion tomorrow. 

Nina Lindsay

2017-18 ALSC President

 

 

Karen MacPherson's picture

I think Amy is the perfect person for this appointment, for all the reasons you stated, Nina!

Paula Holmes's picture

Agree!!!

Karen MacPherson's picture

I move that the ALSC Board of Directors accept the appointment of ALSC Board Member Amy Koester to the 2017-2018 ALSC Budget Committee as proposed in the Board online meeting convened March 15, 2017.

Jenna Nemec-Loise's picture

I second Karen's motion.


Jenna Nemec-Loise
Division Councilor
Association for Library Service to Children

 

Jenna Nemec-Loise's picture

I move that the ALSC Board of Directors appoint Board member Amy Koester to the to the 2017-18 ALSC Budget Committee.


Jenna Nemec-Loise
Division Councilor
Association for Library Service to Children

 

Doris Gebel's picture

I enthusiastically second the motion that the ALSC Board of Directors appoint Board member Amy Koester to the 2017-2018 Budget Committee.

Doris Gebel

 

Nina Lindsay's picture

Board colleagues; pardon my absence the last couple of days, and thank you for the motions;  Karen has moved and Jenna seconded "that the ALSC Board of Directors accept the appointment of ALSC Board Member Amy Koester to the 2017-2018 ALSC Budget Committee as proposed in the Board online meeting convened March 15, 2017."  I welcome final discussion through the remainder of the weekend and will open a vote Monday morning. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Voting on this motion is now open, for 48 hrs., at http://connect.ala.org/node/264818

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

This motion has passed. I thank Amy Koester for her wililngness to serve on the Budget Committee, and to everyone for your attention this last week-plus for these meeting items.  This online Board meeting is now adjourned. 

Nina Lindsay

2017-18 ALSC President